Category Archives: Customer Experience

Other Experiences Exist Beyond Customer Experience

GUEST POST from Shep Hyken

CX is the abbreviation for customer experience. Somehow, someone decided X is a better abbreviation for experience than E is. Regardless, I’ve started seeing the X being used in other ways. For example, there is UX, or user experience, which is the experience the customer has with your products and services. Here are some others that you may have heard of:

EX is to employees as CX is to customers. The employee experience is an important experience to manage. What’s happening on the inside is felt by customers on the outside.
WX stands for web experience. What experience do your customers have with your website? The WX is a very important part of the UX.
DX stands for digital experience. This is what customers experience when they interact with your company online. This could be on a website, on the Internet or with a bot. We must manage the DX if we want our customers to have a good CX.

Shep Hyken CX Jargon Cartoon

These got my imagination going, and I decided to share a few others that I’ve come up with:

NX is for the nap experience. This is the comfortable place employees might enjoy a short nap during a stressful day.
YX is for the yawn experience. On a scale of one to 10, how likely are customers and employees to yawn during a meeting or presentation?
PX stands for the procrastination experience, in which we rate our frustration when people don’t get things done on time.
RX is currently recognized as the abbreviation for a prescription. It originates from the Latin word “recipe,” meaning “to take,” as in a prescription. But, I’m assigning RX to the restroom experience. When I was looking for office space, I always checked out the restroom to see how well it was maintained. I assumed if they took good care of the restrooms, they would take care of the building.

You get the idea. The X’s—or experiences—in our lives can be labeled. Here’s an assignment for you. What are the different experiences your customers and employees have? Label them. Create an acronym. Have fun with them. And they don’t have to be just two words. Like CXE, which stands for customer experience excuse, the reason someone failed to deliver a good CX.

Once you come up with these abbreviations, don’t use them with your customers unless there is an obvious reason to do so. Using company jargon, acronyms and abbreviations the customer might not understand can be frustrating for them. However, if there is a fun one that, once you explain, will make your customers smile, go ahead and share. You’ll get a smile and your customers will know that you are thinking of them and always looking for ways to improve their eXperience.

Image Credits: Shep Hyken, Pexels

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Customer Service is Never Out of Your Control

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Customer Service is Never Out of Your Control

GUEST POST from Shep Hyken

Last month I was in Las Vegas for a major convention. I stayed at a very nice hotel, and each night I tried to fall and stay asleep. I emphasize the word tried because, unfortunately, there was non-stop, 24-hour-a-day road construction outside the hotel, as the city of Las Vegas is preparing for the Formula One race later this year. All night, there was jackhammering and bulldozing on the streets where the cars will be racing.

Upon checkout, I was asked, “How was your stay?”

I responded, “I love this hotel. It’s too bad about all that noise from the road construction.”

The front desk employee practically cut me off and curtly stated, “It’s out of our control.”

Of course, I knew it wasn’t the hotel’s fault. I didn’t blame them, but she was quick to point that out anyway. I can only imagine how many similar complaints she has heard from numerous guests over the past few weeks and will hear from many more until the project is over. She obviously has become annoyed by hearing the same complaint again and again, and somehow lost empathy or sympathy for her guests.

So how do you communicate something like this, that’s “out of your control?” Here are a few ideas using the hotel as an example:

Respond With Empathy – First, respond to any and every comment about it with sympathy and empathy. Act like you care. You could say something like, “I understand how you feel about the noise. I wish we could do something about it, but the city of Las Vegas is preparing for the big race later this year. I’m sorry this happened.”
Apologize – It may not have been your fault, but that doesn’t mean you can’t say, “I’m sorry this happened,” which is how I ended the empathy statement above.
Be Proactive – If enough guests are complaining about something that is completely out of your control and you know the problem is going to continue, proactively inform them when they check in. You can even put a note in the room to warn them about the problem that really is out of your control.
Come Up With a Solution – This may or may not be possible. In this example, the hotel could offer free earplugs. While it’s not their fault and really is out of their control, they could show a sign of effort to manage the problem, even if it isn’t the perfect solution.

A problem may be out of your control. That’s okay. What’s not okay is to use “It’s out of my control” as an excuse. Instead, see it as an opportunity to show empathy and care for your customers. It’s the words you use and the way you say them that counts.

Image Credits: Shep Hyken, Pexels

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How to Make Your Customers Hate You

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One Zone at a Time

How to Make Your Customers Hate You

GUEST POST from Geoffrey A. Moore

My most recent book, Zone to Win, lays out a game plan for digital transformation based on organizing your enterprise around four zones. They are the:

Performance Zone, where you make, sell, and deliver the products and services that constitute your core business.
Productivity Zone, where you host all the cost centers that support the Performance Zone, functions like finance, HR, IT, marketing, legal, customer support, and the like.
Incubation Zone, where you experiment with next-generation technologies to see if and how they might play a role in your future.
Transformation Zone, which you bring into existence on a temporary basis for the sole purpose of driving a digital transformation to completion.

The book uses these four zones to help you understand your own company’s dynamics. In this blog, however, we are going to use them to help you understand your customer’s company dynamics.

Here is the key insight. Customers buy your product to create value in one, and normally only one, zone. Depending on which zone they are seeking to improve, their expectations of you will vary dramatically. So, if you really want to get your customers to hate you, you have to know what zone they are targeting with your product or service.

To start with, if your customer is buying your product for their Productivity Zone, they want it to make them more efficient. Typically, that means taking cost out of their existing operations by automating one or more manual tasks, thereby reducing labor, improving quality, and speeding up cycle time. So, if you want to make this customer hate you, load up your overall offer with lots of extras that require additional training, have features that can confuse or distract end users, and generally just gum up the works. Your product will still do what you said it would do, but with any luck, they won’t save a nickel.

Now, if instead they are buying your product to experiment with in their Incubation Zone, they are looking to do some kind of proof of concept project. Of course, real salespeople never sell proofs of concepts, so continue to insist that they go all in for the full Monty. That way, when they find out they can’t actually do what they were hoping to, you will have still scored a good commission, and they will really hate you.

Moving up in the world, perhaps your customer has bought from you to upgrade their Performance Zone by making their operations more customer-focused. This is serious stuff because you are messing with their core business. What an opportunity! All you have to do is over-promise just a little bit, then put in a few bits that are not quite fully baked, turn the whole implementation over to a partner, and then, if the stars align, you can bring down their whole operation and blame it entirely on someone else. That really does get their dander up.

But if you really want to extract the maximum amount of customer vitriol, the best place to engage is in their Transformation Zone. Here the CEO has gone on record that the company will transform its core business to better compete in the digital era. This is the mother lode. Budget is no object, so soak it to the max. Every bell, whistle, doo-dad, service, product—you name it, load it into the cart. Guarantee a transformational trip to the moon and back. Just make sure that the timeline for the project is two years. That way you will be able to collect and cash your commission check before you have to find other employment.

Of course, if for some reason you actually wanted your customer to like you, I suppose you could reverse these recommendations. But where’s the fun in that?

That’s what I think. What do you think?

Image Credit: Pexels

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Meeting Expectations Versus Managing Hope

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Meeting Expectations Versus Managing Hope

GUEST POST from Shep Hyken

At a recent customer service presentation, the speaker who preceded me said that we must do better than simply meeting our customers’ expectations, and he shared some stories of truly amazing service experiences. Then it was my turn to speak. I didn’t want to contradict him, but I needed the audience to understand that it is impossible to go above and beyond with customers at every interaction. Sometimes meeting expectations is a perfect experience.

In my customer service keynote speeches, I talk about ‘Managing the Moment’. The idea comes from Jan Carlson, and if you’ve been following me, you will recognize this concept. Every interaction customers have with you or your company gives them the opportunity to form an impression. Understanding this simple idea is a good start to developing and/or maintaining your customer service and CX strategy.

I believe you must manage expectations, and if you are even the tiniest bit above average in doing what customers expect, your customers will love you, give you high ratings, and refer you to their colleagues and friends. The key to being successful with this idea is to be consistent. You want customers to say things like, “They always are knowledgeable,” or “They are always so helpful.” The word always followed by something positive, typically an expectation is what you’re going for.

Shep Hyken Expectations Cartoon

So back to the idea of just meeting expectations. Some people confuse expectations with hope. Here’s what I mean by this. If I call someone for help and leave a message, I expect them to call me back, and I hope they will return the call sooner rather than later.

Let’s say I’m called back within an hour. I’m pleasantly surprised because the person met my expectation of the callback and did it in the timeframe I hoped they would – maybe even a little sooner.

Most customers won’t analyze the experience quite this way, but it is exactly what they want – or hope for. They will, however, notice that the call was returned quickly and may say, “Thanks for calling me back so quickly.” The returned call was expected. The comment about “quickly” indicates their expectations were met or slightly exceeded. And if you do that every time, the customer will use the always when they talk about you and describe the experience by saying, “They always call me back quickly.”

Let’s flip this around. I believe most customers hope for a great experience, but not necessarily an over-the-top or above-and-beyond experience. And based on their typical experience with service laggards, they, unfortunately, don’t have high expectations. So, whenever you meet or just ever so slightly exceed what your customers hope for, you’ve created a positive experience that gets them to say, “I’ll be back!”

Image Credits: Shep Hyken

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Where People Go Wrong with Journey Maps

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Where People Go Wrong with Journey Maps

by Braden Kelley

When it comes to doing great customer experience work on behalf of HCLTech clients, journey maps are foundational. But it is harder to create meaningful, actionable journey maps than people might think. Here are a few ways people stray from the optimal path when it comes to journey maps:

Not creating meaningful personas first
Not talking to their chosen group of people before building personas and journey maps (do your research)
Not validating the high-level journey phases internally and externally before beginning to map
Building a journey map for multiple personas without consciously identifying and understanding the risks
Accepting sticky notes during journey mapping sessions as-is — don’t probe to make sure meanings are clear
Failing to cluster similar sticky notes and request permission to combine where appropriate
Not having workshop participants vote on the importance of touchpoints, the intensity of pain points, and impact of experience improvement opportunities

A journey mapping workshop is an incredible opportunity to surface assumptions, uncover the hidden and build alignment, motivate action and create long-term momentum and commitment for people-centric improvements.

Creating Journey Magic

Improving customer experiences is an investment with real returns. These returns can go beyond the financial into the realm of psychological and social benefits. If you didn’t care about these people, you wouldn’t invest the time (and money) to go beyond your marketing or process funnel-based understanding of them and dive deep to understand what their experience and interactions with your organization really look like in a journey mapping workshop.

A well-researched, lovingly crafted journey map can be a thing of beauty that many organizations share far and wide and even print poster-sized and mount in the hallways of their headquarters so that everyone can remain anchored in the experience of those they serve and laser-focused on the latest experience improvement projects.

Continue reading the rest of this article on HCLTech’s blog

Image credits: Pixabay

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An Introduction to Journey Maps

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For Mapping Customer, Employee, Patient and Other Journeys

An Introduction to Journey Maps

by Braden Kelley

Journey maps are a key part of visualizing the experience of a defined group of people. Customers may be the most typically selected group, but many other stakeholder groups are equally valid, including employees, patients, students and partners, to name just a few. This is why it is important to keep the term ‘journey maps’ as generic as possible.

They are incredibly useful for aligning project teams — and even the broader organization — around a shared vision of the journey a critical group of people go through from an agreed starting point to a common ending point. Journey maps also help to identify potential areas of improvement in the pursuit of an increasingly exceptional experience.

A journey map breaks down a journey into a handful of phases (typically 5-9), the steps the target group goes through in each phase and the touchpoints that occur at each step in the journey. Journey maps are the prerequisites for the powerful insight generation and analysis that comes next as you dig into the touchpoints and the relevant pain points and experience improvement opportunities within your working group.

Continue reading the rest of this article on HCLTech’s blog

Image credits: Pixabay

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Simple Sells

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How Simple Can You Make Your Business?

Simple Sells - How Simple Can You Make Your Business?

GUEST POST from Shep Hyken

I love good barbeque. I live in St. Louis, which is famous for some of the best BBQs in the world! Really! We have a number of restaurants that have competed in worldwide competitions and come back with the first-place trophy.

My friend Norman Beck loves BBQ, too. Living in Texas, he’s also exposed to some of the best BBQ in the world, although I’ll argue it’s second to St. Louis. He teased me the other day by sending pictures of dinners featuring brisket, ribs, sausage and delicious side dishes from award-winning Hutchins BBQ in North Texas. He also included a description of its marketing plan.

According to Beck, the marketing plan is simple:

Cook the best BBQ in Texas. My comment: Always do your best. Beck said the owner has one goal, “Be a little better today than you were yesterday.” That’s a great goal. Even if you don’t hit it, trying makes a big difference.
Sell it at a fair price. My comment: A fair price doesn’t mean the lowest price. When you sell a good product, the price is less relevant.
Be nice to everyone. My comment: This is customer service 101. It’s the basics. If you have the best BBQ but treat people with disrespect, you won’t be nearly as successful. And when you combine friendly service with a great product, price becomes even less relevant. People will pay more for the best of both worlds!
Close when you sell out. My comment: I love the law of scarcity. When people know they have to “act now,” or they may miss out, they make more of an effort to do business with you.
Repeat. My comment: If it works, just keep doing it!

The other thing you’ll notice about Hutchins (and most other BBQ restaurants), is they don’t spend a lot of money on ambiance. Many BBQ “joints” have wooden tables and chairs. The restaurants are set for function. In other words, no fancy light fixtures or expensive plates. They keep the place clean, and that’s about it.

The point of all of this is simplicity. You don’t go to a BBQ restaurant unless you want BBQ. The choices are limited, and so are the quantities. The BBQ chefs know how much to prepare every day, and when they run out, they close for the night. Customers know this and don’t expect anything more.

Simple Sells Cartoon by Shep Hyken

Most likely, your business has a few more “moving parts” than a BBQ restaurant. That doesn’t mean you can’t find ways to simplify the customer experience, your internal processes, and more. Go through an exercise in simplification by asking questions like these:

Is any part of the process of our customer experience (or employee experience) redundant?
Is there anything in our process that is unnecessary?
Is every touchpoint our customers experience with us optimized for ease and efficiency?
What could we do to make it easier to do business with us?

Asking questions like these and implementing the answers will help you simplify your business.

Image Credits: Shep Hyken, Unsplash

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How to Create Personas That Matter

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How to Create Personas That Matter

by Braden Kelley

When doing customer experience work, better to create a range of personas based on where potential customer journeys are likely to diverge and what their behaviors and psychology are.

To create more impactful personas, leave out the demographics and instead choose a collection of representative photos (one per persona), name each persona, and create a descriptive statement for each persona. This is enough. And it will leave you more room (and focus) left for the kinds of information that will better help you not just step into the shoes of the customer, but into their mindset as well. This includes information like:

THEIR business goals
What they need from the company
How they behave
Pain points
One or two key characteristics important for your situation (how they buy, technology they use, etc.)
What shapes their expectations of the company

Focusing more on what the customers think, feel and do will enable your customer experience improvement team to better understand and connect with the needs and motivations of the customers, their journey and what will represent meaningful improvements for them.

Continue reading the rest of this article on HCLTech’s blog

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Image credits: Pexels

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Learning From the Customer Service Debacles of Others

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Learning From the Customer Service Debacles of Others

GUEST POST from Shep Hyken

In 1996 the U.S. hosted the Summer Olympics. I’ll never forget reading about this story. Wade Miller, a Santa Fe, New Mexico, resident, tried to buy tickets to the volleyball match from the Summer Olympics ticket office in Atlanta. When the agent found out he lived in New Mexico, she refused to sell him a ticket, claiming she couldn’t sell tickets to anyone outside the United States. He appealed to the agent’s supervisor, who also believed that New Mexico was not part of the United States, even though New Mexico became the 47th state in 1912.

There is a happy ending to the story. Miller eventually bought tickets, and Scott Anderson, managing director of the games, promised it wouldn’t happen again. He said, “Obviously, we made a mistake, and we want to apologize to everybody out in New Mexico. The good news is that of all the mistakes we could make, this one is at least easily fixable.”

And there is a similar story that happened just a few weeks ago. A Puerto Rican family traveling from the United States to Puerto Rico was denied boarding a plane because their infant child did not have a U.S. passport. Despite the family pleading their case, the most the agent offered to do was refund the ticket or reschedule them to a later flight after they could acquire a passport for their child. The family eventually walked over to the JetBlue ticket counter, where they were told what they already knew: passports are not required to travel between the U.S. mainland and U.S. territories, such as Puerto Rico.

Shep Hyken Communication Failure Cartoon

From these stories – and there are plenty more just like them – here are three (3) lessons we can take away:

1. Customer Service Training: Many problems can be avoided with good customer service training. There is the soft-skill side of customer service, being friendly and empathetic. Then there is the technical side that covers anything specific to what the company does, which can include basic geography. That makes me wonder, how can someone in the airline industry not understand the requirements for different countries – or at least know where to go to get the correct information?

2. It’s Okay to Get Help: If a customer and agent are at an impasse that doesn’t look like it can be resolved, the agent needs to know when to say, “I’ll be right back,” and find someone who can help. It’s okay to get help!

3. Recovery is Key: While not part of these two stories, it’s still important to recognize that how someone apologizes, and the actions they take do two things. First, it shows empathy and care for the customer and the situation. Second, when the problem is resolved to the customer’s complete satisfaction, it may renew the customer’s confidence in the company to come back next time.

There are more lessons and examples like these. I wanted to share these two for two reasons: one, they are entertaining examples that not only make you smile but also make you think. And two, it proves a point that I often make: common sense isn’t always so common!

Image Credits: Shep Hyken, Unsplash

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Human-Centered Change and Innovation

Innovation, change and transformation thought leadership, lovingly curated by Braden Kelley

Category Archives: Customer Experience

Other Experiences Exist Beyond Customer Experience

Customer Service is Never Out of Your Control

How to Make Your Customers Hate You

One Zone at a Time

Meeting Expectations Versus Managing Hope

Where People Go Wrong with Journey Maps

Creating Journey Magic

An Introduction to Journey Maps

For Mapping Customer, Employee, Patient and Other Journeys

Simple Sells

How Simple Can You Make Your Business?

How to Create Personas That Matter

Learning From the Customer Service Debacles of Others