Tag Archives: best practices

Top 10 Human-Centered Change & Innovation Articles of October 2025

Top 10 Human-Centered Change & Innovation Articles of October 2025 Drum roll please…

At the beginning of each month, we will profile the ten articles from the previous month that generated the most traffic to Human-Centered Change & Innovation. Did your favorite make the cut?

But enough delay, here are October’s ten most popular innovation posts:

AI, Cognitive Obesity and Arrested Development — by Pete Foley
Making Decisions in Uncertainty – This 25-Year-Old Tool Actually Works — by Robyn Bolton
The Marketing Guide for Humanity’s Next Chapter – How AI Changes Your Customers — by Braden Kelley
Don’t Make Customers Do These Seven Things They Hate — by Shep Hyken
Why Best Practices Fail – Five Questions with Ellen DiResta — by Robyn Bolton
The Need for Organizational Learning — by Mike Shipulski
You Must Accept That People Are Irrational — by Greg Satell
The AI Innovations We Really Need — by Art Inteligencia
Three Reasons You Are Not Happy at Work – And What to Do to Become as Happy as You Could Be — by Stefan Lindegaard
The Nuclear Fusion Accelerator – How AI is Commercializing Limitless Power — by Art Inteligencia

BONUS – Here are five more strong articles published in September that continue to resonate with people:

McKinsey is Wrong That 80% Companies Fail to Generate AI ROI — by Robyn Bolton
The Most Challenging Obstacles to Achieving Artificial General Intelligence — by Art Inteligencia
The Great American Contraction – Population, Scarcity, and the New Era of Human Value — by Art Inteligencia
Three Steps from Stuck to Success – Managing Uncertainty — by Robyn Bolton
Building a Learning Organization — by Stefan Lindegaard

If you’re not familiar with Human-Centered Change & Innovation, we publish 4-7 new articles every week built around innovation and transformation insights from our roster of contributing authors and ad hoc submissions from community members. Get the articles right in your Facebook, Twitter or Linkedin feeds too!

Have something to contribute?

Human-Centered Change & Innovation is open to contributions from any and all innovation and transformation professionals out there (practitioners, professors, researchers, consultants, authors, etc.) who have valuable human-centered change and innovation insights to share with everyone for the greater good. If you’d like to contribute, please contact me.

P.S. Here are our Top 40 Innovation Bloggers lists from the last four years:

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The Indispensable Role of CX

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Insights from CCW’s 25-Year Journey

LAST UPDATED: October 28, 2025 at 12:00PM

by Braden Kelley

I recently had the privilege of sitting down with Mario Matulich, President of Customer Management Practice, at Customer Contact Week (CCW) in Nashville. As an organization celebrating its 25th anniversary, CCW has been a critical barometer for the entire customer experience and contact center industry. Our conversation wasn’t just a look back, but a powerful exploration of the strategic mandate facing CX leaders today, particularly how we manage innovation and human-centered change in an era dominated by AI and tightening budgets.

CCW at 25: The Hub for Benchmarking and Breakthroughs

Mario underscored that CCW is far more than just a conference; it’s a living repository of industry knowledge. Professionals attend for actionable takeaways, which primarily fall into three categories: benchmarking performance against industry leaders, learning about new trends (like Generative AI’s impact), and, critically, sourcing the right vendors and capabilities needed to execute their strategies. It’s where leaders come to calibrate their investment strategies and learn how to do more with their finite resources.

This pursuit of excellence is driven by a single, powerful market force: The Amazon Effect. As Mario put it, customers no longer judge your experience solely against your industry peers. They expect every single touchpoint with your company to be as seamless, intuitive, and effective as the best experience they’ve had anywhere. This constantly escalating bar for Customer Effort Score (CES) and Customer Satisfaction (CSAT) makes a complacent CX investment a near-fatal strategic mistake. The customer experience must always be top-tier, or you simply lose the right to compete.

The Strategic Disconnect: CX vs. The Contact Center

One of the most valuable parts of our discussion centered on the subtle, yet crucial, distinction between a Customer Experience (CX) professional and a Contact Center (CC) professional. While both are dedicated to the customer journey, their scope and focus often differ:

The CX Professional: Often owns the entire end-to-end customer journey, from marketing to product use to support. Their responsibilities and definition of success are deeply influenced by where CX sits organizationally — is it under Marketing, Operations, or the CEO?
The CC Professional: Focused on the operational efficiency, quality, and effectiveness of the voice and digital support channels. Their reality is one of doing a lot with a little, constantly asked to manage complex interactions while being, ironically, often looked to as a prime source of cuts in a downturn.

Social media, for instance, is still a relevant customer service channel, not just a marketing one. However, the operational reality is that many companies, looking for cost-effective solutions, outsource social media support to Business Process Outsourcing (BPO) providers, highlighting the ongoing tension between strategic experience design and operational efficiency.

“Being a CX leader in your industry is not a temporary investment you can cut and reinstate later. Those who cut, discover quickly that regaining customer trust and market position is exponentially harder than maintaining it.” — Braden Kelley

AI in the Contact Center: From Hypothesis to Hyper-Efficiency

The conversation inevitably turned to the single biggest factor transforming the industry today: Artificial Intelligence. Mario and I agreed that while the promise of AI is vast, the quickest, most immediate win for nearly every organization lies in agent assist.

This is where Generative AI tools empower the human agent in real-time — providing instant knowledge base look-ups, auto-summarizing previous interactions, and drafting responses. It’s a human-centric approach that immediately boosts productivity and confidence, improving Agent Experience (AX) and reducing training time.

However, implementing AI successfully isn’t a “flip-the-switch” deployment. The greatest danger is the wholesale adoption of complex technology without rigor. True AI success, Mario noted, must be implemented via the classic innovation loop: hypothesis, prototyping, and testing. AI isn’t a solution; it’s a tool that must be carefully tuned and validated against human-centered metrics before scaling.

The Mandate for Enduring Investment

A recurring theme was the strategic folly of viewing CX as a cost center. In a downturn, the contact center is often the first place management looks for budgetary reductions. Yet, the evidence is overwhelming: CX leadership is not a temporary investment. When you are leading in your industry in customer experience, that position must be maintained. Cut your investment at your peril, and you risk a long, painful road to recovery when the market turns. The CX team, despite being resource-constrained, often represents the last line of defense for the brand, embodying the human-centered change we preach.

As CCW moves into its next 25 years, the lesson is clear: customer expectations are only rising. The best leaders will leverage AI not just to cut costs, but to augment their people and apply the innovation principles of rigorous testing to truly master the new era of customer orchestration. The commitment to a great customer experience is the single, enduring investment that will future-proof your business.

HALLOWEEN BONUS: Save 30% on the eBook, hardcover or softcover of my latest book Charting Change (now in its second edition) — FREE SHIPPING WORLDWIDE — using code HAL30 until midnight October 31, 2025

Image credits: Customer Management Practice

Content Authenticity Statement: The topic area, key elements to focus on, etc. were decisions made by Braden Kelley, with a little help from Google Gemini to clean up the article.

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Top 10 Human-Centered Change & Innovation Articles of February 2025

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Top 10 Human-Centered Change & Innovation Articles of February 2025 Drum roll please…

At the beginning of each month, we will profile the ten articles from the previous month that generated the most traffic to Human-Centered Change & Innovation. Did your favorite make the cut?

But enough delay, here are February’s ten most popular innovation posts:

Innovation is Dead. Now What? — by Robyn Bolton
When Best Practices Become Old Practices — by Mike Shipulski
3 Keys to Improving Leadership Skills — by David Burkus
Audacious – How Humans Win in an AI Marketing World — Exclusive Interview with Mark Schaefer
Which Go to Market Playbook Should You Choose? — by Geoffrey A. Moore
Turns Out the Tin Foil Hat People Were Right — by Braden Kelley
Are You a Leader? — by Mike Shipulski
Time to Stop These Ten Bad Customer Experience Habits — by Shep Hyken
Beyond the AI Customer Experience Hype — by Shep Hyken
A Tumultuous Decade of Generational Strife — by Greg Satell

BONUS – Here are five more strong articles published in January that continue to resonate with people:

A Toolbox for High-Performance Teams — by Stefan Lindegaard
Lean is the Enemy of Learning — by Robyn Bolton
Is it Time to ReLearn to Work? — by Geoffrey A. Moore
Why CIOs Should Co-Lead Customer Experience — by Howard Tiersky
There is Nothing Without Trust — by Mike Shipulski

SPECIAL BONUS: While supplies last, you can get the hardcover version of my first bestselling book Stoking Your Innovation Bonfire for 44% OFF until Amazon runs out of stock or changes the price. This deal won’t last long, so grab your copy while it lasts!

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When Best Practices Become Old Practices

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When Best Practices Become Old Practices

GUEST POST from Mike Shipulski

When best practices get old, they turn into ruts of old practice. No, it doesn’t make sense to keep doing it this way, but we’ve done it this way in the past, we’ve been successful, and we’re going to do it like we did last time. You can misuse old practices long after they’ve withered into decrepit practices, but, ultimately, your best practices will turn into old practices and run out of gas. And then what?

It’s unskillful to wait until the wheels fall off before demonstrating a new practice – a new practice is a practice that you’ve not done before – but that’s what we mostly do. There’s immense pressure to do what we did last time because we know how it turned out last time. But when the environment around a process changes, there’s no guarantee that the output of the old process will adequately address the changing environment. What worked last time will work next time, until it doesn’t.

But there’s another reason why we don’t try new practices. We’ve never taught people how to do it. Here are some thoughts on how to try new practices.

If you think the work can be done a better way, try a new practice, then decide if it was better. If the new practice was better, do it that way until you come up with an even better practice. Rinse and repeat.
Don’t ask, just try the new practice.
When you try a new practice, do it in a way that is safe to fail. (Thanks to Dave Snowden for that language.) Like before you use a new cleaning product to remove a stain on your best sweater, test the new practice in a way that won’t ruin your sweater.
If someone asks you to use the old practice instead of trying the new practice, ask them to do it the old way and you do it the new way.
If that someone is your boss, tell them you’re happy to do WHAT they want but you want to be the one that decides HOW to do it.
If your boss still wants you to follow the old practice, do it the old way, do it the new way, and look for a new job because your boss isn’t worth working for.

Just because best practices were best last time, doesn’t mean they’re good practice this time.

Image credits: Pixabay

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Sometimes to Innovate You Must Do the Following

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Sometimes to Innovate You Must Do the Following

GUEST POST from Mike Shipulski

What it takes to do new work:

Confidence to get it wrong and confidence to do it early and often.

Purposeful misuse of worst practices in a way that makes them the right practices.

Tolerance for not knowing what to do next and tolerance for those uncomfortable with that.

Certainty that they’ll ask for a hard completion date and certainty you won’t hit it.

Knowledge that the context is different and knowledge that everyone still wants to behave like it’s not.

Disdain for best practices.

Discomfort with success because it creates discomfort when it’s time for new work.

Certainty you’ll miss the mark and certainty you’ll laugh about it next week.

Trust in others’ bias to do what worked last time and trust that it’s a recipe for disaster.

Belief that successful business models have half-lives and belief that no one else does.

Trust that others will think nothing will come of the work and trust that they’re likely right.

Image credit: Unsplash

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Do the Right Thing

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Do the Right Thing

GUEST POST from Mike Shipulski

100% agreement means there’s less than 100% truth. If, as a senior leader, you know there are differing opinions left unsaid, what would you do? Would you chastise the untruthful who are afraid to speak their minds? Would you simply ignore what you know to be true and play Angry Birds on your phone? Would you make it safe for the fearful to share their truth? Or would you take it on the chin and speak their truth? As a senior leader, I’d do the last one.

Best practice is sometimes a worst practice. If, as a senior leader, you know a more senior leader is putting immense pressure put on the team to follow a best practice, yet the context requires a new practice, what would you do? Would you go along with the ruse and support the worst practice? Would you keep your mouth shut and play tick-tack-toe until the meeting is over? Would you suggest a new practice, help the team implement it, and take the heat from the Status Quo Police? As a senior leader, I’d do the last one.

Truth builds trust. If, as a senior leader, you know the justification for a new project has been doctored, what would you do? Would you go along with the charade because it’s easy? Would call out the duplicity and preserve the trust you’ve earned from the team over the last decade? As a senior leader, I’d do the last one.

The loudest voice isn’t the rightest voice. If, as a senior leader, you know a more senior leader is using their positional power to strong-arm the team into a decision that is not supported by the data, what would you do? Would you go along with it, even though you know it’s wrong? Would you ask a probing question that makes it clear there is some serious steamrolling going on? And if that doesn’t work, would you be more direct and call out the steamrolling for what it is? As a senior leader, I’d do the last two.

What’s best for the company is not always best for your career. When you speak truth to power in the name of doing what’s best for the company, your career may suffer. When you see duplicity and call it by name, the company will be better for it, but your career may not. When you protect people from the steam roller, the team will thank you, but it may cost you a promotion. When you tell the truth, the right work happens and you earn the trust and respect of most everyone. As a senior leader, if your career suffers, so be it.

When you do the right thing, people remember. When, in a trying time, you have someone’s back, they remember. When a team is unduly pressured and you put yourself between them and the pressure, they remember. When you step in front of the steamroller, people remember. And when you silence the loudest voice so the right decision is made, people remember. As a senior leader, I want to be remembered.

How Do You Want to Be Remembered?

Do you want to be remembered as someone who played Angry Birds or advocated for those too afraid to speak their truth?
Do you want to be remembered as someone who doodled on their notepad or spoke truth to power?
Do you want to be remembered as someone who kept their mouth shut or called out the inconvenient truth?
Do you want to be remembered as someone who did all they could to advance their career or someone who earned the trust and respect of those they worked with?

In the four cases above, I choose the latter.

Image credit: Unsplash

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Best Practices and Pitfalls of Building an Innovation Ecosystem

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Best Practices and Pitfalls of Building an Innovation Ecosystem

GUEST POST from Art Inteligencia

In today’s rapidly evolving business environment, fostering innovation isn’t just a strategic advantage—it’s a survival imperative. An effective innovation ecosystem integrates diverse elements, harnessing external and internal synergies to fuel sustained creativity and growth. But as with any complex system, crafting a robust innovation ecosystem comes with its own set of best practices and potential pitfalls. In this article, we’ll delve into both, supported by case studies that illustrate these critical points.

Best Practices for Building an Innovation Ecosystem

1. Foster a Collaborative Culture

The cornerstone of any successful innovation ecosystem is a culture that champions collaboration. Organizations must cultivate environments where ideas are freely exchanged without fear of judgment, encouraging cross-pollination between departments and disciplines. Providing platforms for collaboration—both physically and digitally—enables diverse teams to work together towards breakthrough innovations.

2. Leverage External Partnerships

In the journey to foster innovation, no organization is an island. Building partnerships with startups, academic institutions, and even competitors can inject fresh perspectives and capabilities. Open Innovation, driven by interfacing with external entities, is a key strategy many successful businesses employ to enhance their innovative potential.

3. Invest in Continuous Learning

An innovation ecosystem thrives on continuous learning and development. Encouraging employees to engage in ongoing education, whether through formal programs or earmarked “innovation time,” keeps the ecosystem agile and forward-thinking. It’s about creating a learning organization that can adapt and evolve as new challenges and opportunities arise.

Case Study 1: 3M

The Post-it Note Phenomenon

3M stands out as a paragon of innovation, with the famous invention of the Post-it Note serving as a testament to the company’s innovation ecosystem. Initially, the adhesive technology behind Post-it was considered a failure because it wasn’t strong enough for its intended use. However, 3M’s culture of openness and experimentation enabled this “failure” to be repurposed. The internal 15% rule, where employees could spend a portion of their time on projects of their own choosing, played a crucial role in nurturing this innovation.

3M’s approach highlights the value of a corporate culture that not only tolerates failure but also turns it into opportunities. By encouraging a culture where ideas can be recycled and reused creatively, 3M successfully transformed a dud product into a blockbuster staple. Their innovation ecosystem thrives on sustained encouragement of exploratory projects and cross-departmental collaborations, a model many other companies strive to emulate.

Common Pitfalls in Building an Innovation Ecosystem

1. Over-reliance on Internal Resources

A major misstep in fostering an innovation ecosystem is the tendency to solely rely on internal talents and resources, often leading to echo chambers. Without external input, solutions may be limited to existing knowledge and conventional thinking. This not only stifles creativity but also undermines competitive advantage in the long run.

2. Lack of Strategic Alignment

Innovation efforts that aren’t aligned with an organization’s overarching goals can lead to disjointed initiatives and wasted resources. Ensuring that innovation strategies sync with the broader business objectives is crucial. Strategic misalignment often results in minimal support from top management, under-funding, and ultimately, failure.

Case Study 2: Kodak

The Fall of a Giant

Kodak’s story is often cited as a cautionary tale for organizations attempting to foster innovation ecosystems. Despite inventing the digital camera in 1975, the company failed to capitalize on its potential due to an internal focus that prioritized film sales over technological advancement. This case illustrates a pitfall of missing strategic alignment and over-reliance on existing business models.

Kodak’s downfall underscores the necessity of aligning innovation with future-oriented business goals. Their internal culture, focused heavily on their traditional cash cow, was unable to adapt quickly enough to the disruptive technology they themselves had pioneered. The innovation ecosystem failed not from lack of technological prowess, but a failure to strategically embrace and integrate emerging technologies.

Conclusion

Building a thriving innovation ecosystem is a complex yet rewarding endeavor that requires thoughtful planning and execution. By fostering a collaborative culture, leveraging external partnerships, and investing in continuous learning, organizations can create a fertile ground for innovation. However, avoiding pitfalls such as over-reliance on internal resources and lack of strategic alignment is equally important. The contrasting case studies of 3M and Kodak serve as a poignant reminder that the path to innovation lies not merely in novel ideas but in the capacity to strategically harness and integrate them within a supportive ecosystem framework.

Extra Extra: Futurology is not fortune telling. Futurists use a scientific approach to create their deliverables, but a methodology and tools like those in FutureHacking™ can empower anyone to engage in futurology themselves.

Image credit: Pexels

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Creating Accessible Digital Products

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Best Practices

Creating Accessible Digital Products - Best Practices

GUEST POST from Art Inteligencia

Digital accessibility is not just about compliance with standards; it’s about ensuring that everyone, regardless of their abilities or disabilities, can use your product effectively. As more people rely on digital products for daily activities, from shopping to banking to education, accessible design becomes crucial for inclusivity.

Why Accessibility is Important

Accessibility extends the reach of your digital products, allowing people with disabilities to interact with them. When digital products are accessible, it can positively impact:

Reach: Around 15% of the world’s population lives with some form of disability.
Usability: Many accessibility features improve overall user experience.
SEO: Accessible sites often rank better in search engines.
Legal compliance: Avoid legal pitfalls by adhering to accessibility laws and regulations.

Best Practices for Creating Accessible Digital Products

1. Use Semantic HTML

Semantic HTML uses HTML5 elements that give meaning to the web page content. It helps assistive technologies to understand and navigate your website. For example:


        <header>
            <nav>
                <ul>
                    <li><a href="home.html">Home</a></li>
                    ...
                </ul>
            </nav>
        </header>
        <main>
            <article>
                <h1>Article Title</h1>
                <p>Article content...</p>
            </article>
        </main>

2. Ensure Keyboard Accessibility

All functionalities should be accessible via a keyboard, as some users can’t use a mouse. Ensure focus indicators are visible, and test all interactive elements using the ‘Tab’ key.

3. Provide Text Alternatives for Non-Text Content

Images, videos, and other multimedia should have text alternatives, such as ‘alt’ attributes for images and transcriptions or captions for videos. This ensures users with visual or hearing impairments can access the content.

4. Use ARIA Landmarks and Roles

Accessible Rich Internet Applications (ARIA) roles and landmarks provide more context to assistive technologies. Use them to complement semantic HTML:


        <div role="navigation" aria-label="main navigation">...</div>
        <div role="main">...</div>

Case Studies

Case Study 1: BBC Accessibility

The BBC is a leading example in digital accessibility. They have dedicated an entire team to ensure their digital content is accessible. Here are some practices they’ve implemented:

User Research: Constantly engaging with users with disabilities to gather insights.
Training and Awareness: Providing accessibility training to all employees.
Automated Testing: Utilizing automated tools to find and fix accessibility issues.

Outcome: The BBC’s accessibility focus has resulted in a website that not only complies with regulations but also offers a superior user experience for all users.

Case Study 2: Airbnb’s Accessibility Journey

Airbnb has made significant strides in digital accessibility by prioritizing inclusive design throughout their development process. The steps they took include:

Inclusive Design Process: Involving people with disabilities in the design phase to provide feedback.
Accessibility Standards: Adopting WCAG 2.1 standards as a baseline for all digital interfaces.
Regular Audits: Regularly auditing their platform to identify and rectify accessibility issues.

Outcome: As a result, Airbnb has developed a more inclusive platform that enhances the experience for both hosts and guests, driving engagement and customer satisfaction.

Conclusion

Creating accessible digital products is both a necessity and an opportunity. By adopting best practices such as using semantic HTML, ensuring keyboard accessibility, providing text alternatives, and employing ARIA roles, you can build digital experiences that are inclusive for all users. The cases of BBC and Airbnb illustrate the profound impact of prioritizing accessibility, not just in compliance with legal standards, but in delivering a superior, inclusive user experience.

Incorporating accessibility into your design and development processes from the outset can help ensure that your digital products are usable by everyone, fostering inclusivity and equity in the digital space.

Bottom line: Futurology is not fortune telling. Futurists use a scientific approach to create their deliverables, but a methodology and tools like those in FutureHacking™ can empower anyone to engage in futurology themselves.

Image credit: FreePik

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Measuring the Impact of Innovation

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Key Metrics and Best Practices

Measuring the Impact of Innovation

GUEST POST from Art Inteligencia

Innovation is the lifeblood of any forward-thinking organization. But how can we effectively measure its success? To transform innovation from a nebulous concept into a structured business function, it is crucial to establish key metrics and best practices. This article aims to provide a comprehensive guide to measuring the impact of innovation, enriched by concrete case studies for better understanding.

Key Metrics for Measuring Innovation

While financial performance is a significant indicator, a holistic approach to innovation measurement includes multiple dimensions. Below are essential metrics every organization should consider:

Number of New Products/Services Launched: This metric acts as a direct indicator of an organization’s innovation capability.
Revenue from New Products/Services: Revenue generated from recently launched products or services demonstrates the market acceptance and commercial success of the innovations.
Time to Market: This measures the efficiency of the innovation process, tracking the duration it takes for an idea to become a marketable product.
Customer Satisfaction: Customer feedback and Net Promoter Score (NPS) are invaluable in determining how innovations have affected customer experience.
Research and Development (R&D) Spending: This metric tracks the investment made in innovation activities, often correlated with future growth potential.

Best Practices for Measuring Innovation

The following best practices offer a strategic approach to measuring and comprehensively understanding the impact of your innovation efforts:

Align with Business Goals: Ensure that your innovation metrics are aligned with your organization’s broader strategic objectives.
Incorporate Stakeholder Feedback: Engage with stakeholders—including employees, customers, and partners—to get a 360-degree perspective on innovation effectiveness.
Use Balanced Scorecards: A balanced scorecard can help in evaluating innovation from multiple dimensions—financial, customer, internal processes, and learning and growth.
Continual Improvement: Regular reviews and updates of your metrics are crucial for keeping up with evolving organizational goals and market conditions.
Data-Driven Decisions: Leverage advanced analytics and data-driven insights to refine innovation strategies continually.

Case Study 1: Procter & Gamble

Scenario: In the early 2000s, Procter & Gamble (P&G) faced stagnating growth. To reignite commercial success, the company invested heavily in innovation.

Metrics and Measurement: P&G focused on the number and quality of new product launches, alongside revenue generated from these products. They also tracked time to market and customer satisfaction metrics.

Outcome: By aligning their metrics with overall business objectives and keeping a customer-centered focus, P&G achieved significant success. Their innovation pipeline led to the introduction of products like the Swiffer and Crest Whitestrips, which revitalized their market standing.

Case Study 2: 3M

Scenario: 3M has long been a pioneer of innovation, driven by a goal to derive at least 30% of its sales from products developed in the last four years.

Metrics and Measurement: The company measures the percentage of revenue from new products, R&D spending, and employee engagement in innovation initiatives.

Outcome: 3M’s innovation culture has led to the creation of iconic products like Post-it Notes and Scotch Tape. The company’s methodical measurement practices ensured they remained particularly agile and responsive to market needs.

Conclusion

Measuring the impact of innovation is essential for its sustainability and growth. By employing a mix of key metrics and best practices, organizations can not only quantify their innovation efforts but also continually improve them. The cases of Procter & Gamble and 3M illustrate that with the right framework, the transformative power of innovation can be methodically harnessed to drive significant business success.

In the fast-paced world of business, continuous innovation and its accurate measurement are not just beneficial—they are imperative. Embrace these strategies, and watch your organization not merely adapt to change, but lead it.

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Change Management Best Practices for Project Managers

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Change Management Best Practices for Project Managers

GUEST POST from Art Inteligencia

In today’s fast-paced business environment, effective change management is essential for project managers. Whether you are implementing new technology, restructuring your organization, or launching a new product, managing change effectively can be the difference between success and failure. This article outlines some of the best practices for managing change, supported by real-world case studies, to help project managers navigate the complexities of change with confidence.

Best Practices

1. Involve Stakeholders Early

Engaging stakeholders from the outset ensures that you capture their insights, foster collaboration, and gain buy-in. Early involvement helps to identify potential challenges and develop strategies to address them.

2. Clear Communication

Clear, consistent, and transparent communication is vital for managing change. Project managers should establish multiple communication channels and regularly update all stakeholders on the progress and impact of the change.

3. Provide Training and Support

A well-planned training program and ongoing support can help ease the transition and equip team members with the skills and knowledge they need to succeed in the new environment.

4. Monitor and Adjust

Continuous monitoring and adjustment are essential to address unforeseen challenges that may arise during the implementation of change. Regular feedback loops and flexibility in approach enable project managers to make necessary adjustments in real time.

5. Celebrate Milestones

Acknowledging and celebrating milestones, no matter how small, can boost morale and maintain momentum throughout the change process. Recognizing contributions keeps team members motivated and engaged.

Case Studies

Case Study 1: TechCorp’s Digital Transformation

TechCorp, a mid-sized technology firm, decided to undergo a digital transformation to enhance its operational efficiency and customer experience. The project manager, Lisa, implemented the following change management best practices:

Involvement of Stakeholders: Lisa organized workshops and focus groups with employees from different departments to gather input and ensure that their concerns were addressed.
Clear Communication: She established bi-weekly newsletters and town hall meetings to keep everyone informed about the progress and next steps.
Training and Support: A comprehensive training program was rolled out, including online courses and hands-on sessions, to help employees adapt to the new tools and processes.
Monitoring and Adjustment: Lisa set up a feedback mechanism enabling employees to share their experiences and suggestions, allowing her to make necessary adjustments promptly.
Celebrating Milestones: Quarterly events were held to celebrate the team’s achievements and recognize individual contributions, which fostered a positive environment.

As a result of these efforts, TechCorp successfully implemented its digital transformation, achieving a 30% increase in operational efficiency and a 20% improvement in customer satisfaction.

Case Study 2: HealthPlus Hospital’s EHR Implementation

HealthPlus Hospital undertook the challenging task of implementing a new Electronic Health Records (EHR) system. The project manager, Robert, followed these best practices:

Involvement of Stakeholders: Robert included doctors, nurses, and administrative staff in the planning process to understand their needs and ensure the system met their requirements.
Clear Communication: Weekly meetings and a dedicated intranet site were used to keep everyone up to date on the project’s status and provide answers to frequently asked questions.
Training and Support: A multi-phase training program was launched, including on-site workshops and one-on-one sessions, to prepare staff for the new system.
Monitoring and Adjustment: An ongoing evaluation system was created to identify and address issues as they arose, ensuring minimal disruption to hospital operations.
Celebrating Milestones: Each successful phase of implementation was celebrated with a small event and recognition certificates for employees who played key roles.

Through these efforts, HealthPlus Hospital achieved a seamless transition to the new EHR system, leading to improved patient care and increased staff efficiency.

Conclusion

Effective change management is critical for the success of any project. By involving stakeholders early, maintaining clear communication, providing adequate training and support, monitoring and adjusting strategies, and celebrating milestones, project managers can lead their teams through change successfully. The case studies of TechCorp and HealthPlus Hospital demonstrate how these best practices can be applied in real-world scenarios to achieve positive outcomes.

SPECIAL BONUS: Be sure and get your Visual Project Charter template and other FREE tools from the Human-Centered Change methodology on our FREE Human-Centered Change Tools page.

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