Tag Archives: facilitation

Top 10 Human-Centered Change & Innovation Articles of April 2023

Design Thinking Facilitator Guide

A Crash Course in the Basics

Design Thinking Facilitator Guide

GUEST POST from Douglas Ferguson

Are you interested in facilitating a design thinking session at your workplace or for another organization? Have you learned about design thinking and want to get started or deepen your skills? If you are a newbie to design thinking facilitation, this is the guide for you. We’ve highlighted the basics you need to know to lead a design thinking or innovation workshop. Facilitation skills are essential to navigating complex business problems, and a skilled facilitator can supercharge the team’s performance. We encourage you to attend our Facilitation Lab, a weekly virtual meetup to support effective implementation.

Read this design thinking facilitator guide, and you’ll have solid tools to be successful from start to finish.

What is Design Thinking?

To start, let’s define some key terms. First, design thinking. Design thinking is a process used for creative problem-solving; a methodology that puts the end-user or customer at the center of decision-making. Design thinking is also characterized by an emphasis on prototyping and testing ideas and working in a highly collaborative manner with a cross-disciplinary team. Design thinking isn’t a passing business trend. It’s a powerful and widely-implemented approach to strategic work adopted by both startups and major corporations to tackle business challenges. Here are a few of our favorite design thinking books we recommend adding to your library for an in-depth background.

A design thinking facilitator leads collaborative working sessions that utilize design thinking practices to reinvigorate creative growth. The gatherings include brainstorms, innovation workshops, executive summits, design springs, multi-day workshops, and long-term projects.

A design thinking facilitator is a coach to innovative, productive group think and work.

Design thinking facilitators help teams focus on the customer throughout the process and uncover new insights and ideas typically aren’t revealed during business as usual (ex. the boss has an epiphany in the shower and tells the team to execute). In a nutshell, a design thinking facilitator is a conduit to innovative productive group discovery and creation. Facilitation skills are key to maximizing these outcomes.

Want to learn the basics of how to facilitate a design thinking workshop? Read our 7-step guide below, then consider our Workshop Design Course to help you get started.

Step 1: Get Focused

Your first task as a design thinking facilitator is to clarify and define what you need to accomplish through your workshop or meeting. You want to determine the focus based on team needs or challenges. Record the primary goal and high-level questions to answer, and make sure participants are aligned on defined objectives.

Pro-tip: Before planning the workshop, consider 30-60-minute conversations with each stakeholder before the design thinking session to make sure objectives are clear.

Step 2: Make the Guest List

Now that you’ve defined objectives, you and the key stakeholder(s) need to determine fitting participants. Who’s taking part in the workshop? Your client will likely have a strong hand in building the guest list. As the design thinking facilitator, it’s crucial that you advise here.

Too many people leads to chaos. Too few people means too few ideas.

Diversity in skillset, expertise, attitude, tenure, etc. is essential to an informed perspective. The more points-of-view that are represented, the more applicable your solutions. In terms of number of participants, somewhere between 7 to 15 is ideal. Too many people leads to chaos. Too few people means too few ideas.

Step 3: Make Your Agenda

With the objective and participants determined, the next step of facilitating a design thinking workshop is the agenda. A wise way to plan your agenda is to start at the end: With what tools do you need to leave the design thinking session? Are you prioritizing alignment? A system or process in place? A collection of novel ideas? Are you looking for a prioritized roadmap or a paper prototype of a new experience? When you clearly define your goals, you can plan the design thinking activities to build toward the conclusion.

The individual activities you will implement varies greatly based on the challenge. Need inspiration to kick off your Design Thinking activities? There are many free resources to help guide you and your team on your journey. We’ve also outlined exercises for virtual workshops here.) No matter your timeline, prioritize time for introductions, icebreakers, and short breaks to check inboxes.

Pro tip: Be generous when time-boxing your design thinking activities. Everything will take longer than you think. A good rule of thumb is to double the time you imagine an individual activity will take.

Step 4: Get Your Space

Next up: Where are you going to host your design thinking workshop? While it might sound like a minor detail, the space affects the day’s success.

We recommend getting participants out of their workspace(s) to inspire fresh thinking and distance from day-to-day work. Whether you need to offer a hybrid option, have the budget for an offsite space, or need to use the office, consider the following to enhance the experience:

Look for good natural light and character. (A windowless hotel conference room is not ideal.)
Provide comfortable seating for all. (Simple, but we’ve seen it happen.)
Guarantee wall space or boards for pinning materials and capturing ideas.
Don’t forget AV needs: a projector for presenting, a screen if someone needs to collaborate remotely, etc.

Want more information on choosing a space? Check out 7 Things to Consider When Choosing a Workshop Venue here.

Step 5: Gather Supplies

With space, participants, and a solid agenda, you now need supplies to execute your workshop. Your exact supplies will be driven by your activities, agenda, and chosen space. Here are some basics to get you started:

If you want to dive deeper into the specific supplies that are recommended for a design sprint (which are helpful for any workshop), read here.

Pro-Tip: If possible, bring a filling breakfast and lunch so you don’t have to leave to eat. Also, healthy snacks, water, and coffee will keep people engaged as the day goes on.

Step 6: Be the Leader

It’s the big day! It’s time for you to lead the group through the agenda and activities you worked so hard on. The more you facilitate, the more skilled you become.

Make sure to be yourself and keep the following things in mind as you lead the team in design thinking:

You’re the boss: People are looking for you to guide them. You’re prepared and are the expert. Establish your authority early and feel confident making decisions and telling the group when it’s time to move forward in the agenda.
Establish rules: Let the group know the rules of the day. Encourage people to stay off their phones and to fully participate in the session. Let them know that there are designated breaks.

Give everyone a voice: As the facilitator, you are responsible for making sure everyone is heard. If you notice someone being quiet, pull them into the conversation. You designed the guest list with their contribution in mind.

Step 7: Wrap It Up & Play It Back

After the workshop has come to a close, recognize your role as a design thinking facilitator to equip the group with tools for long-term success. Consider these in the days afterward:

Photograph and document: Make sure you photograph important output from the meeting: Post-its, diagrams, or worksheets that may have been created.
Synthesize the learnings: Take time to reflect on the session and the ideas that came of it. Create a MURAL board or a short presentation to share with participants and their teammates.

Get the group back together: Schedule time to share back your learnings with the participants and make plans together for how to implement thinking and learnings into daily work.

Looking to become a Design Thinking Facilitator?

What’s the importance of bringing in a professional to lead the session? A design thinking facilitator positively disrupts the team dynamic. Read up on why professional facilitation can make a difference.

We hope you’re excited to become a Design Thinking facilitator. Voltage Control has design thinking facilitator training will maximize your facilitation skills. Our Facilitation Certification programs will guide you through key facilitation skills and provide you with ample opportunities to practice.

Article originally published at VoltageControl.com

Image credit: Pexels

Sign up here to join 17,000+ leaders getting Human-Centered Change & Innovation Weekly delivered to their inbox every week.

Now Available – Charting Change™ Facilitated Change and Project Kickoffs

Help Yourself to Successful Projects and Change Initiatives

Too often change management is seen as a subset of project management, causing the people side of change to be an afterthought. Stop it!

Architecting the Organization for Change

Successful organizations plan for change, and so I am extremely excited to announce that people can now get help powering their project or change initiative to a strong start with a facilitated Charting Change™ kickoff event requiring only a very small financial investment that will deliver a large return.

Charting Change™ Facilitated Change and Project Kickoffs include a package of products and services, valued at up to $460,600, for a deeply discounted introductory price:
(contact us for pricing)

Change Readiness Audit (part of Day 1 of 3 on-site) – $5,000 value
Change Saturation Heatmap (part of Day 1 of 3 on-site) – $5,000 value
20 autographed copies of Charting Change – $600 value

Two-Day Guided Change Planning Session (Days 2&3 of 3) – $25,000 value

Day 1 – Introduction to the Change Planning Toolkit™
Day 1 – Set up the room
Day 2 – Conduct the change planning session
Day 2 – Change Planning Toolkit™ Q&A
Day 2 – Wrapup

Certification of Change Planning Toolkit™ instructors (post-event certification exam)
Change Planning Toolkit™ license (free for six months) – Up to a $425,000 value

TOTAL VALUE = Up to $460,600 for a deeply discounted introductory price
(contact us for pricing)

As part of the package I will fly to your location, work with you to facilitate a change planning or project planning session using the tools from the Change Planning Toolkit™ introduced in my latest book Charting Change, so that your next project or change initiative can be a roaring success and you and your team can become certified Change Planning Toolkit™ practitioners (if desired). If you’d like additional help with your project or change initiative beyond the Charting Change™ Facilitated Kickoff, we can stick with you to provide additional assistance via on-site or virtual support.

FOLLOW-UP SERVICE OFFERINGS

Additional on-site support – by the week
100 virtual hour support package

Can choose a 1-day on-site for the equivalent of 30hrs

Certification Exam

So invest a little in taking a more visual, more collaborative, and well, human, approach to planning your next successful project or change initiative and contact us.

Accelerate your change and transformation success

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Every Company Needs an Innovation Coach

1 Reply

Retained Innovation Innovation is not a solo activity. While the rare lone genius may be able to invent something on their own (although still always inspired by others), nobody can innovate by themselves. Innovation, by its very nature, requires collaboration.

Companies are like brains. The brain is composed of two hemispheres. The left brain is typically described as the home to math and logic skills, while the right brain is described as the domain of creativity. Of course people need to develop both hemispheres to be successful, and companies are the same. Achieving operational excellence is the goal of the left brain side of the organization and innovation excellence should be the goal of the right side of the organization. Unfortunately, most organizations over-invest in operational excellence to the point that the organization fights off innovation excellence efforts like a virus.

So, what’s the cure?

Not to get sick in the first place of course!

To achieve that, consider putting an innovation wellness program in place. And what does that look like?

An innovation wellness program has at its center, an organization that is willing to reach outside its four walls for a constant stream of new inspiration. Because it is inspiration in combination with curiosity that will give the organization a fighting chance of identifying ongoing sources of unique and differentiated insights that will allow the organization to continuously reinvent itself and stay in resonance with its customers.

A couple tangible examples of innovation wellness program components include:

Embedding elements of so-called Open Innovation into the core of the organization’s innovation approach rather than existing as a periodic guest

Continuous reinforcement of a curiosity culture

Employment of a part-time innovation coach on an ongoing basis

Robert F Brands What does an innovation coach look like?

Well, one good example was the late Robert F. Brands, who was lost to the global innovation community far too soon. He was a friend, a colleague, a mentor, a partner on work we did for the United States Navy, and he helped me get the book deal for my first five-star book – Stoking Your Innovation Bonfire.

A good innovation coach helps you avoid the ten signs of innovation sickness:

Nobody can articulate your definition of innovation (or you don’t have one)
Nobody can articulate your innovation vision/strategy/goals (or you don’t have them)
People struggle to tell the story of one or more innovations launched to wide adoption by the organization
Most of what passes as innovation inside the organization would actually be classified as improvements (not innovation) by people outside the organization
The organization no longer makes external innovation perspectives available to a wide audience
Nobody takes the time to participate in our innovation efforts anymore
Your organization is unable to accept insights and ideas from outside the organization and develop them into concepts that can be scaled to wide adoption
Innovation program leadership has difficulty getting time on the CEO’s calendar any more
Your innovation team is trying to do all of the innovating instead of helping to accelerate the innovation efforts of others
Your pace of innovation is slower than the organizations you compete with for market share, donations, votes, etc.

A good innovation coach can help you:

1. Perform an innovation assessment

I developed a 50 question innovation audit and made it available in support of my first book Stoking Your Innovation Bonfire, so that people can do a self-evaluation of their innovation maturity here on my web site. Or if you would like to dig a little deeper into the dynamics of innovation in your organization, I can work with you to do an innovation diagnostic across your organization and/or help you establish a baseline so you can track your innovation maturity progress over time.

2. Establish a Continuous Innovation Infrastructure

Many companies confuse having a New Product Development (NPD) program or a Research & Development (R&D) program with having an innovation program, or are stuck in an ‘innovation as a project’ approach to innovation. A good innovation coach can help you define what innovation can and should mean to your organization, build a common language of innovation, create an innovation vision, establish an innovation strategy that dovetails with your organization’s overall strategy, and develop innovation goals that will help focus the organization’s efforts to realize its innovation vision and strategy.

3. Teach You Some New Innovation Tools, Methods, and Frameworks

A good innovation coach is also a skilled facilitator and can help facilitate innovation off-sites, an effective trainer who can develop the custom courses you need to teach people in the organization new tools, methods, or frameworks to improve or accelerate your innovation capabilities, and is capable of delivering inspirational keynotes to large groups inside your organization to help shift mindsets and help people feel empowered to participate in the innovation efforts of the organization. The best innovation coaches are capable not just of bringing in the tools, methods and frameworks of others, but are also capable of understanding your innovation gaps and creating new innovation tools, methods and frameworks to help you.

4. Help You Identify Insights and Opportunities

Innovation begins with inspiration, and your curiosity and exploration should lead you to identify some good insights to build on and opportunities to pursue. But, because most ideas are really idea fragments, sometimes an innovation coach or other external perspectives can help you identify the gaps in your idea fragment or opportunity identification that might make them more compelling, especially if you aren’t making a conscious use of The Nine Innovation Roles as part of your innovation process to help you avoid innovation blind spots. A good innovation coach can also help you go beyond ideas and help you focus on not just one, but all three keys to innovation success:

Value Creation
Value Access
Value Translation

Stoking Your Innovation Bonfire will help you learn more about each, or you can check out my previous article ‘Innovation is All About Value‘.

5. Tell You Honestly When You’re Going Off Course

A good innovation coach will have the courage to be honest with you and tell you when you’ve lost your way. Over time, many innovation teams tend to come down with shiny object syndrome or its equally evil cousin, launch fever. A competent innovation coach will be able to recognize the change and help you course correct before you pass the point of no return, and put the very existence of your innovation program at risk. A good innovation coach is able to provide a consistent external perspective, a sanity check, and may be able to also help you build external connections to invite in other external perspectives as well.

Wrapping it Up

It is easy to fall in love with the innovation process and program you’ve created. It is equally simple to form attachments to your innovation projects and artifacts and think that you’ve cracked the code, and maybe you have, but wouldn’t you like to keep one toe in the pond outside your organization just to make sure?

Creating and maintaining a part-time relationship with an innovation coach you trust is a great way to do that. Smart organizations keep a pulse on their level of innovation maturity over time. They’re continuously evolving their innovation infrastructure, building new capabilities, and seeking out external perspectives as a sanity check on their program evolutions over time. So what are you waiting for?

Who’s going to coach your winning innovation team?

Contact me now to set up a free introductory consultation

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Ten Reasons to Hire an Innovation Keynote Speaker

1 Reply

Innovation Keynote Speakers are often misunderstood, maligned, and underutilized.

We have all been to many conferences, and heard many good (and bad) keynote and session speakers with a variety of styles (all of which are perfectly acceptable), including:

1. The Motivator

Say this public speaking style and most people will envision Bill Clinton, Tony Robbins, Steve Ballmer or someone like that. Notice that not all three examples are people you think of as full of boundless energy, that can be incredibly motivating. The motivator tries to connect on an emotional level with the audience and dial up the inspiration.

2. The Academic

This speaking style is nearly, but not completely synonymous with college professors and others in the “teaching” business. My personal style straddles between The Academic and The Storyteller. The Academic focuses on bringing compelling content and connecting with the intellect of the audience, bringing them tools and concepts that done well, are easy to grasp and use.

3. The Storyteller

The Storyteller makes a strong use of similes, metaphors, and stories to get their points across. Bill Clinton straddles the line between The Motivator and The Storyteller. Storytellers try to connect on an emotional level and along with The Academic, tend to dive deeper into their points than The Motivator or The Standup comedian. Personally I love good stories and funny pictures and so my personal T-shaped speaking style embraces bits of The Storyteller and The Standup Comedian as well.

4. The Standup Comedian

The Standup Comedian aims to keep the audience laughing, using humor to underscore and to make their points. Other than comedy writers or standup comedians, few speakers will rely on this as their primary style, but many will drift into this style from time to time.

As you might expect, all of these styles are perfectly valid as long as the content is solid and valuable, but the energy of The Motivator entices a lot of people and as you can imagine, this group does the most to both help and hurt people’s perceived value of keynote speakers. Sometimes The Motivator inspires people to action, and other times they are the equivalent of cotton candy, firing people up with weak content that they can’t do anything with.

So, if with public speaking, like other communication vehicles, content is king and all speaking styles are valid, then you need to find the right content, the right speaker, and have the right reasons for employing one.

With that in mind, let’s look at the…

Top 10 Reasons to Hire an Innovation Keynote Speaker

To begin an honest dialog around the role of innovation in your organization’s future

To help build/reinforce your common language of innovation

To bring in fresh ideas to inspire fresh insights

To bring additional perspectives to existing innovation conversations

To lay the groundwork for building an innovation infrastructure

To help reduce the fear of innovation in your organization

To reinforce your commitment to innovation publicly to your employees

To increase the energy for innovation in your company

To inject fresh life into an existing innovation program

To combine with an innovation workshop to build new innovation capabilities

Click the image to download as a PDF:

This is of course, not a comprehensive list of the reasons that companies around the world find value in periodically bringing in an innovation keynote speaker to dialog with their employees. Some companies choose to achieve some of these objectives via the innovation keynote, and others by sponsoring innovation training programs, or by retaining an innovation thought leader in an advisory capacity to provide the same kind of external perspectives, input, insights, and diversity of thought.

So, whether you are a new innovation leader seeking guidance on how to get off on the right foot, or an experienced Chief Innovation Officer, VP of Innovation, or Innovation Director, I encourage you to consider having myself or another innovation keynote speaker or workshop leader as a guest from time to time. I know you’ll find value in it!

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Death of the Chief Innovation Officer

2 Replies

Death of the Chief Innovation Officer

Among my innovation peers, we have talked about how crucial executive commitment is, and some organizations have responded by hiring Innovation Managers, Innovation Directors, VP’s of Innovation, and Chief Innovation Officers (CINO’s not CIO’s so there is no confusion with Chief Information Officers).

One of the dangers of putting people in charge of innovation though, is that unless you carefully craft the positions and communicate their place and purpose across the organization, you can leave people feeling that innovation is not their job.

But, the reality is that everyone has a role to play in innovation, and in my five-star book Stoking Your Innovation Bonfire (available at many local libraries) I outlined nine innovation roles that must me filled at the appropriate times for innovation to be successful. The Nine Innovation Roles include:

Revolutionary
Artist
Conscript
Connector
Troubleshooter
Customer Champion
Judge
Magic Maker
Evangelist

It is because everyone has a role to play in innovation, and because everyone is innovative in their own way, that installing a Chief Innovation Officer may not be the best idea.

Any time you put someone in charge of something at that level of the organization, you end up with someone who thinks they are in charge of the area, in control of innovation. And innovation is not something that you should seek to control, but instead to facilitate.

The idea that people are either innovative or not, and either possess the Innovator’s DNA or they don’t, is complete poppycock (feel free to insert a stronger or more colorful word if you’d like, but I’ll try and keep it PG – for now).

Is there is any type of work more in need of a servant leader than the innovation efforts of the company?

So, if you fire your Chief Innovation Officer (CINO) how are you going to make your organization more innovative?

The answer is to hire an Innovation Enablement Leader.

The implication is that this person’s job will be to lead not to manage, and to enable instead of control. The job of an Innovation Enablement Leader is to facilitate the Seven C’s of a Successful Innovation Culture (working title):

Cultivating a Culture of Curiosity
Collection of inspiration and insight
Connections
Creation
Collaboration
Commercialization
Communications

More on the details of the Seven C’s of a Successful Innovation Culture in a future article.

Responsibility for innovation should remain with the business, under an innovation vision, strategy and goals set by the CEO and senior leadership. The job of an Innovation Enablement Leader (or Innovation Facilitator) meanwhile is to serve the rest of the organization and to work across the organization to help remove barriers to innovation and to focus on the Seven C’s of a Successful Innovation Culture. This could also providing a set of tools and methodologies for creative problem solving and other aspects of innovation work, organizing events, and other activities that support deepening capabilities across the Seven C’s of Successful Innovation Culture.

Most organizations have innovated at least once in their existence, and in many organizations people are still innovating. A true Innovation Enablement Leader is more of a coach, supporting emergent innovation, and helping people test and learn, prototype and find the right channel to scale the most promising insight-driven ideas (or work with the organization to create new channels).

So, are you seeking to control innovation with a Chief Innovation Officer or to facilitate it with an Innovation Enablement Leader?

Keep innovating!

P.S. If you’re looking to hire an Innovation Enablement Leader, drop me an email.

Image credit: E Sotera (via interaction-design.org)

This article originally appeared on Linkedin

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Human-Centered Change and Innovation

Innovation, change and transformation thought leadership, lovingly curated by Braden Kelley

Tag Archives: facilitation

Top 10 Human-Centered Change & Innovation Articles of April 2023

Design Thinking Facilitator Guide

A Crash Course in the Basics

Read this design thinking facilitator guide, and you’ll have solid tools to be successful from start to finish.

What is Design Thinking?

Step 1: Get Focused

Step 2: Make the Guest List

Step 3: Make Your Agenda

Step 4: Get Your Space

Step 5: Gather Supplies

Step 6: Be the Leader

Step 7: Wrap It Up & Play It Back

Looking to become a Design Thinking Facilitator?

Now Available – Charting Change™ Facilitated Change and Project Kickoffs

Help Yourself to Successful Projects and Change Initiatives

Every Company Needs an Innovation Coach

Ten Reasons to Hire an Innovation Keynote Speaker

Top 10 Reasons to Hire an Innovation Keynote Speaker

Click the image to download as a PDF:

Death of the Chief Innovation Officer