Category Archives: Leadership

Leading a Culture of Innovation from Any Seat

3 Ways to Leverage Human-Centered Design at Your Organization

Leading a Culture of Innovation from Any Seat

GUEST POST from Patricia Salamone

In a world where business challenges are increasingly complex, identifying your objective and framing your problem correctly is an integral way to demonstrate leadership and ensure teams don’t inadvertently solve the wrong problem. This is where a Human-Centered Design (HCD) mindset comes in—providing a groundbreaking way to define and ensure teams are focused on the right objective.

First, consider the challenge and objectives.

Not all business challenges need to be completely reimagined. Before jumping back to the drawing board, ask yourself, is there an obvious answer? Is there a clear approach to finding a solution? Can the team define what isn’t right? If you can’t say yes to these questions, then your business can benefit from the application of HCD principles. While teams understand they need to align and reframe challenges, having the proper tools in place is where many teams can fall short.

Move past traditional methods and be inspired to see challenges by taking a step back to reframe the problem:

Align the team. Often, internal teams will have differing viewpoints on a business problem. Rather than seeing this as a barrier, cross-functional alignment can open the door for creativity and new ideas.

Keep the focus on the issue. It’s often tempting to jump from “we have a problem” to, “here’s what we should do.” Instead, keep digging deeper. For every apparent problem definition, ask, “why does that matter?” multiple times, enabling yourself to get to the root cause and ensure you’re focusing on the “problem” rather than a “symptom of the problem.”

Use different words to reframe. Next time your team states a problem, challenge everyone to restate it using different words. Each iteration can reveal new facets of the problem, bringing clarity to the challenge at hand.

Zoom out. Rather than using a microscope to see details that aren’t immediately visible, approach the problem from a broader, more abstract perspective. Look at the customer’s “job to be done,” rather than what they may say their challenge is. This enables a more holistic and pragmatic view.

By making problem-reframing a habit, you are opening your organization up to greater flexibility and new pathways for innovation. This method also has the added benefit of clarifying gaps in knowledge and revealing where additional customer insight is needed.

Make empathy a daily habit.

A core principle of HCD is that empathy must permeate every aspect of traditional research initiatives. Simply seeking customer feedback to develop strategies often leads to insular thinking. While a research project-driven mindset is very much the norm, empathy in an HCD context is much more than that, it must permeate every aspect of the work.

Similar to reframing challenges, it is imperative to listen and learn from customer stories and perspectives. Here are some ways to establish daily habits and build stronger relationships with your customers.

Advocate for the customer’s voice in team meetings. Always begin by asking questions like, “how would our customers feel about this?”

Socialize existing wisdom within an HCD team on a weekly basis. This could look like emails containing important insights or bringing in a small group of clients together for “speed dating” with stakeholders to gain a human understanding of your customers’ experiences, wishes, and pain points.

Obtain real-time feedback. Online research communities can enable on-demand responses to explore fuzzy, front-end ideas, rapidly iterate on new product concepts, or gather deep insights into how your customers use a product post-launch.

Apply an agile mindset.

One of the hallmarks of HCD is agility. But being agile isn’t just about being “fast,” it’s about delivering value as efficiently as possible. In practice, an agile mindset means thinking differently about how your work gets done and the ways in which a team can break through functional silos.

Not sure where to begin? Here are some tactics to get you started:

Break up the work of the team into two-week sprints. Define what can be done in those two weeks and create measurable goals to work toward them (even if those outcomes are only intermediate steps toward a bigger goal).

Commit to short and frequent stand-ups with your team to share commitments and highlight possible hurdles to accomplishing the goals of the current sprint.

Portion out deliverables. Rather than focusing on your next big presentation as your deliverable, think about how you can break your work down and deliver portions of that content to your stakeholders sooner in a more informal way.

While the above suggestions are purely jumping-off points, they serve as solid examples of practical ways you can begin to transition from understanding HCD as a concept to it becoming an enabler of rethinking both your own work, as well as becoming a catalyst to higher-performing teams.

At the end of the day, embracing the principles of HCD is a long-term journey. These proven steps will help you lead and inspire teams to begin developing new habits that quickly demonstrate the strong potential HCD has in creating a new way to see innovation through the eyes of your customers.

Image credit: Pixabay

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Why Revolutions Fail

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Why Revolutions Fail

GUEST POST from Greg Satell

I still remember the feeling of triumph I felt in the winter of 2005, in the aftermath of the Orange Revolution in Ukraine. During the fall, we readied ourselves for what proved to be a falsified election. In November, when the fraudulent results were announced, we took to the streets and the demonstrations lasted until new elections were called in January.

We had won, or so we thought. Our preferred candidate was elected and it seemed like a new era had dawned. Yet soon it became clear that things were not going well. Planned reforms stalled in a morass of corruption and incompetence. In 2010, Victor Yanukovych, the same man we marched against, rose to the presidency.

The pattern repeats with almost metronomic regularity. Egyptian dictator Hosni Mubarak was ousted in the Arab Spring, only to be replaced by the equally authoritarian Abdel Fattah el-Sisi. George W. Bush gave way to Barack Obama, who set the stage for Donald Trump. Revolutions sow the seeds for their own demise. We need to learn to break the cycle.

The Physics Of Change And The Power Of Shared Values

In Rules for Radicals, the legendary activist Saul Alinsky observed that every revolution inspires a counterrevolution. That is the physics of change. Every action provokes a reaction because, if an idea is important, it threatens the status quo, which never yields its power gracefully. If you seek to make change in the world, you can be sure that some people aren’t going to like it and will fight against it.

For example, President Bush’s support for a “Defense of Marriage Act” inspired then San Francisco Mayor Gavin Newsom to unilaterally begin performing weddings for gay and lesbian couples at City Hall, in what was termed the Winter of Love. 4,027 couples were married before their nuptials were annulled by the California Supreme Court a month later.

The backlash was fierce. Conservative groups swung into action to defend the “sanctity of marriage” and in 2008 were successful in placing Proposition 8, an amendment to the California Constitution that prohibited gay marriage, on the ballot. It was passed with a narrow majority of 52% of the electorate which, only further galvanized LGBTQ activists and led, eventually, to legalized gay marriage.

In our work helping organizations drive transformation, we find similar dynamics at play. Corporate revolutionaries tend to assume that once they get their budget approved or receive executive sponsorship, everything will go smoothly. The reality is that’s the point when things often get bogged down, because those who oppose change see that it has actually become possible and redouble their efforts to undermine it.

The Differentiation Trap

Many revolutionaries, corporate and otherwise, are frustrated marketers. They want to differentiate themselves in the marketplace of ideas through catchy slogans that “cut through.” It is by emphasizing difference that they seek to gin up enthusiasm among their most loyal supporters.

That was certainly true of LGBTQ activists, who marched through city streets shouting slogans like “We’re here, we’re queer and we’d like to say hello.” They led a different lifestyle and wanted to demand that their dignity be recognized. More recently, Black Lives Matter activists made calls to “defund the police,” which many found to be shocking and anarchistic.

Corporate change agents tend to fall into a similar trap. They rant on about “radical” innovation and “disruption,” ignoring the fact that few like to be radicalized or disrupted. Proponents of agile development methods often tout their manifesto, ignoring the fact many outside the agile community find the whole thing a bit weird and unsettling.

While emphasizing difference may excite people who are already on board, it is through shared values that you bring people in. So it shouldn’t be a surprise that the fight for LGBTQ rights began to gain traction when activists started focusing on family values. Innovation doesn’t succeed because it’s “radical,” but when it solves a meaningful problem. The value of Agile methods isn’t a manifesto, but the fact that they can improve performance.

Learning To Love Your Haters

Once you understand that shared values are key to driving change forward, it becomes clear that those who oppose the change you seek can help break the cycle of revolution and counter-revolution and beginning to drive change forward. That’s why you need to learn to love your haters.

By listening to people who hate your idea you can identify early flaws and fix them before it’s too late. Yet even more importantly they can help you identify shared values because they are trying to persuade many of the same people you are. Often, if not always, you can use their own arguments against them.

That’s exactly what happened in the fight for LGBTQ rights. The central argument against the movement was that the gay lifestyle was a threat to family values. So it was no accident that it prevailed on the basis of living in committed relationships and raising happy families. In a similar way, Black Lives Matter activists would do much better focusing on the shared value of safe neighborhoods that in a crusade against police officers.

To be clear, listening to your opposition doesn’t mean engaging directly with them. That’s a mistake Barack Obama made far too often. He would appear on Bill O’Reilly’s show on Fox News, only to be ridiculed as soon as he was off camera. He would have been much better off watching at home and using the bombastic TV host’s remarks for his own purposes.

Achieving Schwerpunkt

In the final analysis, the reason that most would-be revolutionaries fail is that they assume that the righteousness of their cause will save them. It will not. Injustice, inequity and ineffectiveness can thrive for decades and even centuries, far longer than a human lifespan. If you think that your idea will prevail simply because you believe in it you will be sorely disappointed.

Tough, important battles can only be won with good tactics, which is why successful change agents learn how to adopt the principle of Schwerpunkt. The idea is that instead of trying to defeat your enemy with overwhelming force generally, you want to deliver overwhelming force and win a decisive victory at a particular point of attack.

Thurgood Marshall did not seek to integrate all schools, at least not at first. He started with graduate schools, where the “separate but equal” argument was most vulnerable. More recently, Stop Hate For Profit attacked Facebook not by asking users to boycott, but focused on advertisers, who themselves were vulnerable to activist action.

Yet Schwerpunkt is a dynamic, not a static concept. You have to constantly innovate your approach as your opposition adapts to whatever success you may achieve. For example, the civil rights movement had its first successes with boycotts, but eventually moved on to sit-ins, “Freedom Rides,” community actions and eventually, mass marches.

The key to success wasn’t any particular tactic, leader or slogan but strategic flexibility. Unfortunately, that’s exactly what most movements lack. All too often they get caught up in a strategy and double down, because it feels good to believe in something, even if it’s a failure. They would rather make a point than make a real difference.

Successful revolutionaries, on the other hand, understand that power will not fall simply because you oppose it, but it will crumble if you bring those who support it over to your side. That’s why lasting change is always built on the common ground of shared values.

— Article courtesy of the Digital Tonto blog
— Image credit: Pixabay

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Strategies for Boosting Employee Engagement

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Strategies for Boosting Employee Engagement

GUEST POST from Art Inteligencia

In today’s rapidly evolving business landscape, employee engagement is more critical than ever. Engaged employees are not just happier, but they are also more productive, more innovative, and more loyal. Yet, fostering genuine engagement is a challenge that requires deliberate strategies and effort.

Understanding Employee Engagement

Employee engagement is not merely about job satisfaction. It’s about creating an emotional commitment to the organization and its goals. Engaged employees understand their role in the bigger picture, feel valued, and are inspired to contribute to organizational success.

Key Strategies for Boosting Engagement

Below are actionable strategies designed to bolster employee engagement within organizations:

Foster Open Communication: Encourage a culture of transparency where employees feel safe to express ideas and concerns. Regularly update teams on company goals and achievements.
Offer Professional Growth Opportunities: Invest in training, mentorship, and development programs. A clear path for advancement engages employees and reduces turnover.
Recognize and Reward Contributions: Create a recognition program to celebrate achievements and show appreciation. Tailor rewards to individual preferences wherever possible.
Cultivate a Positive Work Environment: Ensure a healthy work-life balance, create comfortable workspaces, and promote a supportive and inclusive culture.
Empower Employees: Encourage autonomy and resourcefulness by giving employees ownership of their projects and trusting their judgement.

Case Study 1: Tech Innovators Inc.

At Tech Innovators Inc., a software development company, employee engagement was at an all-time low. High turnover and plummeting morale prompted leadership to take action.

Strategy Implementation:

Open Communication: Introduced bi-weekly town hall meetings and an anonymous digital suggestion box.
Growth Opportunities: Launched a comprehensive skills-building program and clear career progression plans.

Results: Within six months, the company saw a 30% increase in employee satisfaction scores and a significant reduction in turnover. Employees felt heard and valued, driving a surge in innovative project proposals.

Case Study 2: Green Horizon Solutions

Green Horizon Solutions, an environmental consulting firm, struggled with engagement as employees felt their efforts went unnoticed.

Strategy Implementation:

Recognition and Rewards: Developed a ‘Horizon Heroes’ monthly recognition program, where peer-nominated employees receive awards.
Positive Work Environment: Improved workspaces with ergonomic furniture and introduced wellness sessions, including yoga and mindfulness practices.

Results: The firm achieved an impressive 40% improvement in employee engagement metrics. The newfound positive atmosphere led to increased collaboration and creative solutions, driving business success.

Conclusion

Boosting employee engagement is a multifaceted endeavor that requires commitment from leadership and strategic action. By implementing the aforementioned strategies and adapting them to your organization’s unique culture, you can initiate transformative change that benefits both employees and the organization at large. Remember, engagement is an ongoing journey, and maintaining it demands continuous and conscious effort.

With these strategies, businesses can cultivate an engaged, motivated workforce, ultimately fostering a thriving organizational environment.

Extra Extra: Futurology is not fortune telling. Futurists use a scientific approach to create their deliverables, but a methodology and tools like those in FutureHacking™ can empower anyone to engage in futurology themselves.

Image credit: Pexels

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Understanding the Circular Economy Model

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Understanding the Circular Economy Model

GUEST POST from Chateau G Pato

In the traditional linear economy model, products are made, used, and then disposed of. This take-make-dispose approach has led to significant waste and environmental degradation. The circular economy, on the other hand, offers a regenerative system that promotes sustainability by keeping products, components, and materials at their highest utility and value at all times.

The Basics of a Circular Economy

The circular economy emphasizes designing out waste and pollution, keeping products and materials in use, and regenerating natural systems. It challenges the conventional idea that economic growth is inherently tied to resource consumption and depletion.

At its core, the circular economy seeks to create closed-loop systems where waste is minimized, resources are reused, and every product is part of an ongoing cycle. This model is not just environmentally beneficial but also economically viable, driving innovation and creating new business opportunities.

Case Study 1: The Ellen MacArthur Foundation

The Ellen MacArthur Foundation has been a pivotal player in defining and promoting the circular economy model. Founded in 2010, the Foundation works with businesses, academia, and policymakers to accelerate the transition to a circular economy.

One of their notable projects is the “New Plastics Economy” initiative, aiming to rethink and redesign the future of plastics by creating a framework for a sustainable plastics system. This initiative involves key stakeholders in plastic production and consumption, pushing for innovations in packaging and recycling technologies.

Through collaboration and research, the Foundation has driven significant changes in how plastics are perceived and managed, proving that a circular approach is not only possible but practical and profitable.

Case Study 2: Philips Lighting

Philips Lighting, now known as Signify, is a prime example of a corporation adopting the circular economy model to drive both environmental benefits and economic growth. Philips transitioned from selling lighting products to offering “light as a service.”

This model focuses on providing lighting solutions with a commitment to product rest, remanufacturing, and recycling. Customers pay for the light they use rather than owning the products. This shift encourages Philips to design longer-lasting, easily repairable, and upgradable lighting solutions.

This approach extended the lifespan of their products, reduced resource consumption, and opened new revenue streams. Philips Lighting’s success illustrates how circular strategies can be integrated into business models to drive sustainability and profitability.

Challenges and Opportunities

While the circular economy offers immense opportunities, transitioning from a linear to a circular system is not without challenges. It requires changes in mindset, business models, and infrastructure. Collaboration across industries and sectors is essential to create systems that facilitate a circular flow of resources.

Opportunities abound for those willing to innovate and rethink traditional practices. With consumers increasingly valuing sustainability, businesses that embrace circular principles can enhance brand loyalty, reduce costs, and create competitive advantages.

Conclusion

The circular economy model represents a transformative shift in how we think about resource use and sustainability. By encouraging innovation and collaboration, the circular economy not only conserves resources but also drives economic growth and resilience.

As we look to the future, embracing a circular mindset will be crucial. Organizations, policymakers, and individuals must work together to create a sustainable world, where resources are used wisely and every product lives on as part of a continuous cycle.

Extra Extra: Because innovation is all about change, Braden Kelley’s human-centered change methodology and tools are the best way to plan and execute the changes necessary to support your innovation and transformation efforts — all while literally getting everyone all on the same page for change. Find out more about the methodology and tools, including the book Charting Change by following the link. Be sure and download the TEN FREE TOOLS while you’re here.

Image credit: Pixabay

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Taking Personal Responsibility – Seeing Self as Cause

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Taking Personal Responsibility – Seeing Self as Cause

GUEST POST from Janet Sernack

In our last two blogs on Taking Personal Responsibility, we stated that when people aren’t taking personal responsibility, they cannot be accountable, they will fail in their jobs, and their teams, and fail to grow as individuals and as leaders. Taking personal responsibility is an especially crucial capability to develop self-awareness and self-regulation skills in the decade of both disruption and transformation. It all starts with seeing self as the cause of what happens to us, rather than baling it on the effects events and problems have on us! Where people can learn to recognize the structures at play in their lives and change them so that they can create what they really want to create in their lives, teams, or organizations.

In the last two blogs, we shared a range of tips for shifting people’s location, by creating a line of choice, to help them shift from being below the line and blaming others for their reactive response, to getting above the line quickly. Through shifting their language from “you, they and them” to “I, we and us” and bravely disrupting and calling out people when they do slip below the line. How doing this allows people to also systemically shift across the maturity continuum, from dependence to independence and ultimately towards interdependence.

In a recent newsletter Otto Scharmer, from the Presencing Institute states “Between action and non-action there is a place. A portal into the unknown. But what are we each called to contribute to the vision of the emerging future? Perhaps these times are simply doorways into the heart of the storm, a necessary journey through the cycles of time required to create change”.

Creating the place – the sacred pause

When I made a significant career change from a design and marketing management consultant to becoming a corporate trainer, one of the core principles I was expected to teach to senior corporate managers and leaders was taking personal responsibility.

Little knowing, that at the end of the workshop, going back to my hotel room and beating myself up, for all of the “wrongs” in the delivery of the learning program, was totally out of integrity with this core principle.

Realising that when people say – those that teach need to learn, I had mistakenly thought that I had to take responsibility for enacting the small imperfections I had delivered during the day, by berating myself, making myself “wrong” and through below the line self-depreciation!

Where I perfectly acted out the harmful process of self-blame, rather than rationally assessing the impact of each small imperfection, shifting to being above the line where I could intentionally apply the sacred pause:

Hit my pause button to get present, accept my emotional state,
Connect with what really happened to unpack the reality of the situation and eliminate my distortions around it,
Check-in and acknowledge how I was truly feeling about what happened,
Acknowledge some of the many things that I had done really well,
Ask myself what is the outcome/result I want for participants next program?
Ask myself what can I really learn from this situation?
Consciously choose what to do differently the next time I ran the program.

I still often find myself struggling with creating the Sacred Space between Stimulus and Response and have noticed in my global coaching practice, that many of my well-intentioned clients struggle with this too.

The impact of the last two and a half years of working at home, alone, online, with minimal social interactions and contact, has caused many of them to languish in their reactivity, and for some of them, into drowning in a very full emotional boat, rather than riding the wave of disruptive change.

Being the creative cause

In our work at ImagineNation, whether we help people, leaders and teams adapt, innovate and grow through disruption, their ability to develop true self-awareness and be above the line is often the most valuable and fundamental skill set they develop.

It then enables us to make the distinction that creating is completely different from reacting or responding to the circumstances people find themselves in by applying the sacred pause.

When people shift towards seeing self as the cause they are able to create and co-create what they want in their lives, teams or organization by learning to create by creating, starting with asking the question:

What result do you want to create in your life?
What is the reality of your current situation?

This creates a state of tension, it is this tension that seeks resolution.

In his ground-breaking book The Path of Least Resistance Robert Fritz, goes on to describe and rank these desired results as “Fundamental Choices, Primary Choices, and Secondary Choices.”

Because there is one thing that we can all do right and is totally in our control – is to shift towards seeing self as the cause and make a set of conscious choices, with open hearts, minds, and wills, as to how we think, feel and choose to act.

“We are the creative force of our life, and through our own decisions rather than our conditions, if we carefully learn to do certain things, we can accomplish those goals.”

We all have the options and choices in taking responsibility, empowering ourselves and others to be imaginative and creative, and using the range of rapid changes, ongoing disruption, uncertainty, and the adverse pandemic consequences, as levers for shifting and controlling, the way we think, feel.

Benefits of seeing self as the cause and being above the line

Applying the sacred pause to make change choices in how we act – and being brave and bold in shifting across the maturity continuum, will help us to cultivate the creativity, interdependence, and systemic thinking we all need right now because it:

Helps people self-regulate their reactive emotional responses, be more open-hearted and emotionally agile, and helps develop psychologically safe work environments where people can collaborate and experiment, and fail without the fear of retribution or punishment.
Enables people to be more open-minded, imaginative, and curious and creates a safe space for continuous learning, maximizing diversity and inclusion, and proactive intentional change and transformation.
Promotes ownership of a problem or challenging situation and helps develop constructive and creative responses to problems and an ability to take intelligent actions.
Gives people an opportunity to impact positively on others and build empowered trusted and collaborative relationships.
Enables entrepreneurs and innovators to invent creative solutions and drive successful innovative outcomes.
Building the foundations for accountability, where people focus their locus of control on what they promise to deliver, enables them to be intrinsically motivated, and take smart risks on negotiating outcomes that they can be counted on for delivering.

Tips for seeing self as the cause and operating above the line

Taking personal responsibility and seeing self as the cause involves:

Acknowledging that “I/we had a role or contributed in some way, to the fact that this has not worked out the way “I/we wanted.”
Clarifying the outcome or result in you want from a specific situation or a problem.
Seeking alternatives and options for making intelligent choices and actions, and using the language of “I/we can” and “I/we will” to achieve the outcome.
Replacing avoiding, being cynical and argumentative, blaming, shaming, controlling, and complaining with courageous, compassionate, and creative language and acts of intention.
People become victors who operate from “self as cause” where they are empowered to be the creative forces in their own lives by making fundamental, primary, and secondary change choices.
Trust your inner knowing and deep wisdom that everything has a specific and definable cause and that each and every one of us has the freedom to choose how to respond to it.

Back to leadership basics

As Stephen Covey says, people need to deeply and honestly say “I am what I am today because of the choices I made yesterday” because it’s not what happens to us, it’s our reactive response to what happens that hurts us.

Being willing to step back, retreat, and reflect on the gap between the results you want, and the results you are getting all starts with stepping inward, backward, and forwards, using the sacred pause, to ask:

What happened? What were the key driving forces behind it?

How am I/we truly feeling about it?

What was my/our role in causing this situation, or result?

What can I/we learn from it?

What is the result/outcome I want to create in the future?

What can I/we then do to create it?

As a corporate trainer, consultant and coach, I found out the hard way that developing the self-awareness and self-regulation skills in taking personal responsibility and seeing self as the cause is the basis of the personal power and freedom that is so important to me, and almost everyone else I am currently interacting with.

It’s the foundation for transcending paralysis, overwhelm, and stuck-ness and activating our sense of agency to transform society and ourselves.

This is the third and final blog in a series of blogs on the theme of taking responsibility – going back to leadership basics. Read the previous two here:

Find out about our learning products and tools, including The Coach for Innovators, Leaders, and Teams Certified Program, a collaborative, intimate, and deeply personalized innovation coaching and learning program, supported by a global group of peers over 9-weeks, starting Tuesday, October 18, 2022. It is a blended and transformational change and learning program that will give you a deep understanding of the language, principles, and applications of an ecosystem focus, human-centric approach, and emergent structure (Theory U) to innovation, and upskill people and teams and develop their future fitness, within your unique context.

Image credit: Pixabay

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Reducing Employee Churn During the Great Resignation

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For those of you struggling with your staffing levels or with finding talent during these exceedingly challenging times, I have exciting news to share!

My latest commissioned webinar is now available ON DEMAND:

Stop the Madness! How to reduce the risk of employee churn amid the Great Resignation

Synopsis from NICE CXone page:

It’s being called The Great Resignation: Millions of employees leaving their jobs every month! While the trend affects every industry, nowhere else is it felt more acutely than in contact centers. How do you keep agent churn from derailing your contact center?

Smart organizations know that it’s about more than salaries. Agents want work-life balance, and on the job, great tools and support to help them do their jobs well.

In this On-Demand webinar I explore what’s driving the Great Resignation and how to keep your agents engaged and satisfied.

Learn important strategies for keeping your agents from walking out the door:

How giving agents purpose creates job satisfaction.

How to create flexibility for agents to improve work-life balance.

How to keep hybrid workforces connected and engaged.

Click here to access the webinar

I hope you enjoy it!

Please post any questions below in the comments.

There will be an accompanying white paper available soon.

NOTE: Commissioned thought leadership (articles, white papers, webinars, etc.) to accelerate a company’s sales and marketing efforts (including lead generation) is one of the services I provide in addition to the speeches and workshops I deliver as an innovation speaker.

Image credit: Pixabay

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Successful Asynchronous Collaboration

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Asynchronous Collaboration

GUEST POST from Douglas Ferguson

The future of work is changing and with it the landscape of how we work. We are seeing remote and hybrid teams more often, and the way remote teams flourish might be different than we initially thought. The old way of collaborating required an immediacy that poses new issues for remote and hybrid work. Recreating the office remotely is not going to get you the results you are looking for. Asynchronous collaboration and management can truly unleash your team’s potential.

“There’s a different methodology for managing remote teams. And that’s actually the essence of what I looked at when I wrote this book over the last year and a half, which was saying to myself, no one really knows how to manage these remote teams. They simply just thought that it was just slapping Zoom and Slack and Microsoft Teams on top of what everyone does. And everyone goes home and works from their laptops. It’s completely different.”

Liam Martin, author of Running Remote

Remote teams have gone from 4% of the population, pre-covid, to 45% of the population today. This is a massive shift and assuming that the traditional in-person work practices of the past can translate into the remote environments of the present, is detrimental to both team health and company growth. There is a time for togetherness and connectedness, and there is a time for deep, focused work. Async communication is not the full story, with async collaboration we can communicate ‘in real time’ or synchronously, with more intention. This balance of asynchronous and synchronous work will unlock the potential for leaders looking to scale their enterprise and unleash their teams.

In order to understand asynchronous let’s start by defining synchronous, the old way of doing things.

What Is Synchronous

Synchronous communication happens in real-time; it is when at least two people are exchanging information at the same moment with each other. This can be in person or virtual; if you are a remote worker these moments are usually scheduled over Zoom. Synchronous communication is vital for keeping work human. When the balance of async and sync is off it becomes easier to forget that there is a living, breathing, person at the other end of your communication. Including moments of live interaction like storytelling, sharing fun facts, or even just casual check-in conversation allows us to connect with grace and build empathy for one another.

Examples of synchronous tools:

In-person meetings
Zoom or other video conferencing
Phone call
Coffee Break or water cooler conversations

Synchronous work should be a time to explore new ideas, a time when progressive moves can be discussed, and a time to develop relationships with your team. When we focus on trust and transparency in our asynchronous work, we allow space in our synchronous work for future planning and we are given the opportunity to be reminded that we are human, that connection, play, and psychological safety are critical to our wellbeing. The foundation of a healthy remote organizational culture is built on a balance of both sync and async work.

What Is Asynchronous

Asynchronous communication is any type of communication that has a lag between when information has been sent and when that information is received and processed by the recipient. This type of communication is not typically in person, and while it may sound a little disconnected from a human-centered mentality, the truth is, it can be an incredibly powerful tool for generative ideas and productivity.

Examples of Asynchronous tools:

MURAL
Trello
Slack
Loom
Google Docs
Figma

With the proper tools in place, your team’s communication can be fast, accurate, and informative. Asynchronous tools are also an excellent option for remote and hybrid groups dispersed over time zones because they provide both flexibility and a permanent record of ideas, decisions, and discussions. When teams are encouraged to prepare asynchronously before a synchronous meeting, you will find more time for deep exploration of topics, ideas, and discovery when you meet.

Async Collaboration

Slack, emails, and even text are asynchronous communication tools, but slack and texting have a high sense of immediacy. There is an expectation of short response times, and this can be habitual, or cultural. These tools are also not well suited for dynamic, adaptive, or shifting conversations. Take, for example, the email thread from hell. Someone sends an email with 5 points, the first person responds to the fifth point, but not the others. The second person responds, and it is unclear if they are responding to the first responder or one of the other five points, and so on….

Synchronous work happens in the moment meaning it is faster, more dynamic, and has active, present participation. Asynchronous communication happens over time, meaning work is produced at the pace of the individual and allows for uninterrupted deep focus.

Collaboration is key. Digital whiteboard tools like MURAL can be used in both synchronous and asynchronous work, allowing the full team to generate ideas, brainstorm, and collaborate on creative solutions in and out of meetings.

Asynchronous collaboration allows leaders and teams can stay connected and flourish without falling into predictability and rote communication. With asynchronous communication comes automation: higher velocity work with lower failures and improved productivity certainly sounds like the winning ticket for a successful business, but too much automation can begin to feel robotic. Studies show that human connection is key to employee engagement and retention, so organic thought processes and collaboration are as critical as improved efficiency to unleashing your team.

“Over 60% of leaders said that communicating values is a significant challenge within organizational culture, and 28% said misalignment in values is the challenge. Respondents also identified significant challenges in the areas of DEI initiatives, distributed teams (55%), and lack of company-wide cohesion (55%).”

Work Now Report

The world of work as we know it is at a tipping point. As a natural result of changes long-in-the-making and then expedited during the pandemic, the state of work now and work in the future is forever different.

Asynchronous collaboration rather than just communication in a remote setting allows for a new level of cohesion. With collaboration through tools like MURAL, we are able to interact in real-time, generate solutions to problems with immediacy, and when we do enter a meeting we do so with intention and ability to get the work done.

Our Asynchronous Collaboration Tools

MURAL – This digital whiteboard allows for asynchronous collaboration that is in no way lacking creativity or innovation. Our team uses MURAL to collectively share ideas, designs, and prototypes. We also use MURAL to guide our weekly meetings. With MURAL, we can collaborate with the full team in real-time.
Loom – Our team utilizes this screen recording tool to ask questions, give detailed answers, and share new features. As you record your screen, you can get explain issues thoroughly and be able to recall the videos at any time. This means you have a database of Q and A that can be accessed at any point.
Figma – When designing new assets this tool is key to remote collaboration between design, marketing, and engineering departments. With real-time messaging, stunning design tools, and the ability to share working boards, design work can get done between departments with efficiency and speed.

Facilitated Asynchronous Collaboration

Asynchronous Collaboration incorporates facilitation at every encounter, and it requires a deep understanding of how remote employees optimally work. . Remote-first companies understand remote operations, and there are important lessons that companies new to remote, or hybrid, can pull from organizations that have been running remote long before the pandemic.

There are elements of facilitation in all of our remote interactions, and often teams who are new to the remote landscape struggle to implement best practices across their teams. Liam Martin, co-founder of Time Doctor and co-organizer of Running Remote, takes on this challenge daily. Coming from a small community of people that know how to work remotely effectively has forced them to reevaluate asynchronous management. According to Liam we need to be able to manage teams without necessarily interacting face-to-face with them.

“Whenever you require immediacy of response from an individual inside of your organization, you believe that you’re speeding things up, but in reality, you’re simply speeding yourself up, but you’re slowing down the organization because you’re creating a culture in which people have to disconnect from their deep work.”

Liam Martin, author of Running Remote

The fact is that if you allow your team these moments of deep focus, the results are going to be a lot of really great work completed in a much shorter amount of time.

If you are seeking efficient structures to change the way your remote team works, the facilitators at Voltage Control understand the intricacies of remote work, design thinking, and much more to help your team discover their potential. Contact us today for a custom fit growth strategy that will help your business, your team, and yourself reach new levels of productivity.

Article originally appeared at VoltageControl.com

Image credit: Pixabay

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Getting Started with Agile

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A Beginner’s Guide

Getting Started with Agile

GUEST POST from Art Inteligencia

In the world of business and technology, agility has become a critical component for success. But what exactly is Agile, and how can you get started? This beginner’s guide will introduce you to the core principles of Agile, and provide you with real-world case studies to illustrate its effectiveness.

Understanding Agile

Agile is a set of methodologies and practices based on the values and principles expressed in the Agile Manifesto. It promotes continuous iteration of development and testing throughout the lifecycle of a project.

Individuals and interactions over processes and tools
Working software over comprehensive documentation
Customer collaboration over contract negotiation
Responding to change over following a plan

Key Agile Methodologies

There are various methodologies under the Agile umbrella, including Scrum, Kanban, Lean, and others. Each has its unique practices, but all follow the core Agile principles.

Scrum

Scrum is perhaps the most popular Agile framework. It involves short, iterative cycles called sprints, focusing on continuous improvement and collaboration.

Kanban

Kanban focuses on visualizing work, limiting work in progress, and maximizing efficiency. It is flexible and suits ongoing processes without a fixed end date.

Case Study 1: A Software Development Company

Challenge

A mid-sized software development company faced delays in project delivery and communication breakdowns, leading to dissatisfied customers and stress among team members.

Solution

They implemented Scrum to address their challenges. By breaking projects into sprints and holding regular stand-up meetings, they encouraged open communication and continuous feedback.

Outcome

As a result, the company saw a 30% improvement in project delivery times and a significant increase in customer satisfaction. Team morale improved as members felt more involved and connected.

Case Study 2: A Marketing Agency

Challenge

A marketing agency struggled with managing multiple client campaigns simultaneously, leading to missed deadlines and overwhelmed staff.

Solution

They adopted Kanban, creating visual boards to track project status and workflow. By understanding the capacity of the team, they managed work-in-progress limits.

Outcome

The change led to a 40% reduction in campaign delivery times and improved team efficiency. Employees felt less stressed, and clients appreciated the transparency and reliable timelines.

Getting Started with Agile

Transitioning to Agile involves understanding your organization’s culture and readiness for change. Here are some steps to get started:

1. Educate and Train

Begin by educating your team about Agile methodologies. Consider workshops and training sessions to build a solid foundation.

2. Start Small

Select a pilot project or team to implement Agile practices. This allows you to tailor Agile principles to your organization’s unique needs.

3. Embrace Continuous Improvement

Agile is about continuous growth. Regularly evaluate and adapt your processes to improve efficiency and effectiveness.

Conclusion

Agile isn’t a one-size-fits-all solution; it’s a mindset that can transform the way your organization operates. With commitment and practice, Agile can lead to enhanced productivity, happier teams, and more satisfied clients.

By understanding and implementing Agile methodologies, you embark on a journey of continuous improvement and innovation.

Image credit: Pexels

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How Reward and Recognition Systems Boost Morale and Performance

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How Reward and Recognition Systems Boost Morale and Performance

GUEST POST from Art Inteligencia

In today’s competitive business environment, organizations continuously seek innovative ways to enhance employee motivation and performance. Integrating effective reward and recognition systems is a crucial strategy that can significantly improve workplace morale. By acknowledging their employees’ hard work and achievements, companies can foster a culture of appreciation and motivation, ultimately leading to enhanced productivity and performance.

Understanding Reward and Recognition Systems

Reward and recognition systems are structured approaches adopted by organizations to acknowledge, appreciate, and incentivize employees. While rewards might involve monetary incentives, recognitions usually encompass expressing appreciation through non-monetary means. Both elements are crucial in building employee morale and motivation.

Key Elements of an Effective System

Clear Objectives: Establishing transparent and achievable goals that align with organizational values and objectives.
Diverse Rewards: Offering various incentives that cater to the diverse needs and preferences of employees.
Timely Recognition: Ensuring that recognition is timely and relevant, which enhances the impact of the acknowledgment.
Inclusive Participation: Inviting feedback and participation from employees to ensure the system meets their expectations.

Case Study 1: Tech Innovators Inc.

Background

Tech Innovators Inc., a leading software development company, experienced a downturn in employee engagement and productivity. The leadership team recognized the need to rejuvenate the work environment and boost morale.

Solution

The company implemented a comprehensive reward and recognition program, focusing on innovative and peer-based recognition. A digital platform was introduced, allowing employees to recognize one another’s contributions in real-time, alongside a points system that could be redeemed for various rewards.

Impact

The initiative resulted in a 30% increase in employee engagement scores and a noticeable improvement in project delivery times. Employees felt more appreciated and motivated, leading to a vibrant and supportive company culture.

Case Study 2: Greenfields Manufacturing

Background

Greenfields Manufacturing, a sustainable production company, faced challenges with high turnover rates and low employee satisfaction. Leadership realized the need for strategic intervention to retain talent and improve morale.

Solution

The organization introduced a multifaceted recognition system that celebrated milestones and daily achievements. Managers were trained to give personalized recognition during team meetings, and a monthly award ceremony was introduced for outstanding contributions.

Impact

Following the implementation, Greenfields experienced a 40% reduction in turnover rates and a substantial increase in employee satisfaction scores. Employees reported higher job satisfaction and a deeper commitment to the company’s mission and values.

Conclusion

Effective reward and recognition systems can profoundly influence organizational culture, morale, and performance. By strategically designing these systems to encompass diverse, timely, and inclusive approaches, organizations can create vibrant work environments that encourage innovation and commitment.

Both Tech Innovators Inc. and Greenfields Manufacturing demonstrate that carefully curated reward and recognition systems are powerful tools in driving employee engagement and improving overall organizational performance. Organizations striving for excellence must prioritize these systems to cultivate a motivated and dedicated workforce.

Image credit: Pixabay

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Taking Personal Responsibility – Creating the Line of Choice

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Taking Personal Responsibility - Creating the Line of Choice

GUEST POST from Janet Sernack

In our last blog, we described how people’s personal power is diminished when they don’t take personal responsibility for the impact of their behaviors and actions and the results they cause. Where many people are feeling minimized and marginalized, anxious as a result of being isolated and lonely, worrying about losing their security and freedom, and dealing with the instability in their working environments. Resulting in many people disengaging from the important conversations, job functions, key relationships, workplaces, and in some instances, even from society. Where managers and leaders lack the basic self-awareness and self-regulation skills to control the only controllable in uncertain and unstable times, is to choose how to respond, rather than react to it.

We have a unique moment in time to shift their defensiveness through being compassionate, creative, and courageous towards helping managers and leaders unfreeze and mobilize to exit our comfort zones. To take intelligent actions catalyze and cause positive outcomes, that deliver real solutions to crises, complex situations, and difficult business problems.

Why do people avoid taking personal responsibility?

People typically avoid taking personal responsibility for reasons ranging from simple laziness, risk adversity, or a fear of failure, to feeling change fatigued, overwhelmed, or even victimized by the scale of a problem or a situation.

Resulting in a range of different automatic defensive, and a range of non-productive reactive responses including:

Avoidant behavior, where feel victimized and targeted, people passively “wriggle” and the buck gets passed onto others, and the real problem or issue does not get addressed or resolved.
Controlling behavior, where people ignore their role in causing or resolving the real problem or issue, and aggressively push others towards their mandate or solution, denying others any agency.
Argumentative behavior, where people play the binary “right-wrong” game, and self-righteously, triggered by their own values, oppose other people’s perspectives in order to be right and make the other person wrong.

Creating the line of choice

At Corporate Vision, we added a thick line of “choice” between “personal responsibility” and “blame, justification and denial” to intentionally create space for people to consider taking more emotionally hygienic options rather than:

Dumping their “emotional boats” inappropriately onto others, even those they may deeply care about,
Sinking into their habitual, and largely unconscious default patterns when facing complex problems, which results in the delivery of the same results they always have.
Not regulating their automatic reactive responses to challenging situations, and not creating the vital space to pause and reflect to think about what to do next.

To enable them to shift towards taking response-ability (an ability to respond) and introducing more useful options for responding in emotionally agile, considered, constructive, inclusive, and creative ways to the problem or the challenge.

Noticing that when we, or others we interact with, do slip below the line to notice whether to “camp” there for the long term or to simply choose to make the “visit” a short one!

Doing this demonstrates the self-awareness and self-regulation skills enabling people to take personal responsibility. Which initiates ownership and a willingness to be proactive, solutions, and achievement orientated – all of which are essential qualities for 21st century conscious leadership that result in innovative outcomes that result in success, growth, and sustainability.

Shifting your location – from “you, they and them” to “I, we and us”

Developing the foundations for transformational and conscious leadership involves:

Supporting people to acknowledge and accept that the problem or challenge is not “out there” and is within their locus of control or influence.
Shifting the “Maturity Continuum” to enable leaders and managers to be both independent and interdependent.
Creating a line of choice to think, act and do things differently.
Calling out people when they slip below the line.

It involves supporting people to let go of their expectation that “they” or someone else, from the outside, will fix it, and supporting them to adopt a stance where:

“I” or “we” can and are empowered to do it,
“I” or “we” are responsible for getting above the line,
“I” or “we” can choose a different way of being, thinking, and acting intelligently in this situation.

Developing conscious leadership

At any time, everyone is either above or below the line because it is elemental to the type of conscious leadership we all need to survive and thrive, in a world where people are seeking leaders, managers, and working environments that require interdependence.

To operate in the paradigm of “we” – we can do it; we can cooperate; we can combine our talents and abilities and create something greater together.

We cooperate together by creating the line of choice where we call out to ourselves and others when we slip below it, to get above the line as quickly as possible.

Where interdependent people and communities combine their efforts, and their self-awareness and self-regulation skills with the efforts of others to achieve their growth and greatest success by increasing:

Transparency and trust,
Achievement and accountability,
Diversity and inclusion,
Experimentation and collaboration.

All of these are founded on the core principle of taking personal responsibility, which is an especially crucial capability to develop self-awareness and self-regulation skills in the decade of both disruption and transformation.

Bravely calling out self and others

When we take responsibility for managing our own, “below the line” reactive responses, by habitually creating the line of choice, we can bravely call out ourselves and others when we slip below it.

Because when we don’t call ourselves and others we interact with, we are unconsciously colluding with their emotional boats, default patterns, and automatic reactive responses, which inhibit their ability to effect positive change.

When we safely awaken ourselves and others, we can get back above the line quickly and choose different ways of being, thinking, and acting intelligently in the situation.

Alternately, people aren’t taking personal responsibility, they cannot be accountable, they will fail in their jobs, and their teams, and fail to grow as individuals and as leaders.

In fact, developing a habitual practice of emotionally intelligent and conscious leadership by safely and bravely disrupting ourselves and our people, in the face of ongoing uncertainty, accelerating change, and continuous disruption.

This is the second in a series of three blogs on the theme of taking responsibility – going back to leadership basics.

Image credit: Unsplash

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