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A How To Guide for Overcoming Procrastination

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A How To Guide for Overcoming Procrastination

GUEST POST from Janet Sernack

I often wonder why some people procrastinate by delaying, postponing, or avoiding solving problems, or by withdrawing from making smart decisions, taking calculated risks, or taking intelligent actions?

  • Why do they become paralyzed and unable to take the actions necessary to solve some of their key problems?
  • Why do they often resist making even the most necessary changes to support the delivery of their creative solutions?
  • Why do so many also avoid taking personal responsibility and being accountable towards achieving their desired outcomes and goals?
  • Why do people disengage, even when the situation or problem may be critical to their own, their teams, or their organizations success?

Despite knowing that there may be a range of negative consequences for procrastinating, involving a crippling, overwhelming, and paralyzing combination of reactive responses?

Which then typically impacts negatively on people’s self-efficacy and self-belief, self-worth, and self-esteem and diminishes their motivation, disengages them and immobilizes their ability to take the necessary actions and as a result, spiral downwards?

How do we help people overcome procrastination?

  • Why is this important?

It seems that procrastination is a challenge we and many others have faced at one point or another, where we struggle with being indecisive, delaying, ignoring, avoiding taking actions to initiate, progress, or completing tasks that may be important to us, as well as on issues that really matter to us, our teams, partners and organizations.

Ultimately leading to failures, and an inability to mitigate risks, or be creative and inventive and decreasing possibilities for innovation and increasing engagement, productivity, and improving performance.

Also potentially leading to feelings of loss, insecurity, inadequacy, frustration, disengagement, and depression and in extreme cases, client, project failures and job losses, and even burnout!

Why do people procrastinate?

  • The need for security and self-protection is the key root causes of procrastination

Procrastination is most often a self-protection strategy, a way of defending ourselves, rooted in fears that result in anxieties around feeling unsafe, vulnerable, and being judged or punished, especially in times of uncertainty, unpredictability, uncontrollability, and when feeling overwhelmed.

In most organizational contexts, procrastinators are likely to respond be risk-averse by:

  • Being apprehensive and even withdrawing energetically (dis-engaging) from people as well as from the creative conversation, coupled with a lack of commitment to the change process or towards achieving the agreed goal (lacking conviction and being worried about the future).
  • Not showing up and spending a lot of time and energy zigzagging around and away from what they feel is consuming them or making them feel threatened or uncomfortable (avoidance).
  • Blaming external people and factors for not “allowing” them to participate or succeed (time, workload, culture, or environment).
  • Denying that achieving the goal really matters, bringing up excuses, and reasonable reasons about why having the goal doesn’t really matter to them, as well as a willingness to take risks (non-committal).
  • Being fearful of the future, dreading what might be the range of possible negative and overwhelming events and situations (pessimism).

What are the key signals of an effective procrastinator?

The first step in noticing the key signals is to tune into our own, and peoples’ effective avoidance default pattern as to what is really going on from a systemic perspective.

By paying deep attention, and being non -judgmental and non evaluative to the range of signals outlined as follows:

Behavior Signals

  • “Playing it safe” or “being nice” by being unwilling to challenge and be challenged.
  • Resisting any change efforts, disengaging, and being reluctant to disclose and share authentically what is really going on for them.
  • Unwillingness to take risks.
  • Shying away from engaging with their partners, families, colleagues, group activities, and from having candid conversations.
  • Being overtly indecisive and non-committal.

Neurological State Signals

  • Increased anxiety and “attention deficit” syndrome.
  • Low motivation and self-confidence.
  • Diminished ability to self-regulate and self-control.
  • Diminished self-efficacy and self-concept.
  • Onslaught of the creeping doubts and the imposter syndrome.

Extrinsic or Environmental Signals Occur When Fearful of Perception of Others

  • Performing poorly, making mistakes, or failing.
  • Fearful of doing too well, or in being too successful.
  • Losing control, status, or role.
  • Looking stupid, or being disapproved of.
  • Avoids conflict situations.

Fear of Success Signals

Some of us are unconsciously afraid of success, because irrationally we secretly believe that we are not worthy of it and don’t deserve it, and then self-sabotage our chances of success!

  • Being shy, introverted, and uncomfortable in the spotlight.
  • Being publicly successful brings social or emotional isolation.
  • Alienating peers as a result of achievement.
  • People may think you’re self-promoting.
  • Being perceived as a “tall poppy”.
  • Believing that success may not be all it’s cracked up to be, and that it might change you, but not for the better.

Fear of Failure Signals

Some people’s motivation to avoid failure often exceeds their motivation to succeed, which can cause them to unconsciously sabotage their chances of success.

  • Cognitive biases or irrational beliefs act as filters distorting reality.
  • Past pains felt from being vulnerable, abandoned, punished, blamed, or shamed in front of others, or of being disapproved of, envied, rejected, or disliked by others.
  • Fearful of looking “bad” or incompetent, in front of others.
  • Feeling threatened, a sense of danger or potential punishment, causing them to move away (freeze, fight, take flight) from confronting dangerous, painful situations as threatening.

Overcoming Procrastination Tips 

  • Co-create a safe, compassionate, and collaborative relationship

As most people find safety in procrastination at some point in time, to be an effective leader, manager, or coach in these situations, it’s important to be empathic and compassionate and “work with” where they may be coming from in terms of underlying self-beliefs:

  • “I don’t want to get hurt”.
  • “I don’t want to expose myself to risk”.

As well as respond constructively to their thoughts about how others may see them including:

  • Lacking confidence,
  • Hesitant.

Noticing how they may perceive themselves:

  • “I am nowhere near as good as I should be”.
  • “I am inadequate.”

Then by paying deep attention, and being intentional in co-creating a safe creative, and collaborative conversation that builds safety, permission, rapport, and trust by being:

  • Gentle and non-threatening, being both kind and courageous,
  • Aware of being both too direct, fast, and too laid back.
  • Providing gentle guiding, assurance, and lots of patience.
  • Focused on encouraging engagement, commitment, and confidence towards setting and achieving the desired outcome.

Ultimately enabling and equipping people to overcome procrastination creates openings and thresholds for learning and growth, to become the best person, to themselves and others, they can possibly be, and achieve the changes they wish to make in the world.

Find out about The Coach for Innovators Certified Program, a collaborative, intimate, and deep personalized innovation coaching and learning program, supported by a global group of peers over 8-weeks, starting May 2022. It is a blended learning program that will give you a deep understanding of the language, principles, and applications of a human-centered approach to innovation, within your unique context. Find out more.

Contact us now at mailto:janet@imaginenation.com.au to find out how we can partner with you to learn, adapt, and grow your business, team and organisation through disruption.

Image credit: Unsplash

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My Advice on Giving Advice

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My Advice on Giving Advice

GUEST POST from Arlen Meyers

One way to put a toe in the water of physician entrepreneurship is to become an advisor to a startup founder or client or simply someone who wants your opinion. However, being an advisor that creates value means you have to deliver the 7Ms. You will have to deliver the value that startup CEOs are looking for: money, marketing, making something, management, manpower, mentors, monitoring the environment and mergers and acquisitions.

The same is true if someone asks you to be their mentor. The problem is often that people don’t know how to find a mentor, be a mentor or establish a relationship. The following eight steps can help.

When you get that gig, though, you will have to learn when and how to give advice and how much to give. You also have to deal with founders who have founders syndrome and those who suffer from other entrepreneurial syndromes. In short, many won’t take your advice and you will be left with the feeling that you have wasted your time.

Here’s some advice on giving advice:

  1. When you sign on, clarify expectations about when, how and how often are the best ways to communicate-face to face, email, text or phone, videochat?

  2. Have an agenda focusing on the next critical success factor you need to help achieve. Is it finding money? How about helping to recruit talent to execute the plan and scale?

  3. Avoid having to spend time giving the same advice over and over again by authoring a blog, post or eBook, like this one. Like the flipped classroom, read the assignment and then let’s discuss in class.

  4. If you get ghosted (you haven’t heard from the person who hired you in a while), don’t take it personally. Instead, talk about whether there is a problem, recalibrating your advisory role and whether it should be changed or eliminated.

  5. Use technology to block your time and synchronize schedules

  6. Understand your role as an advisor v a mentor, coach or sponsor. The expectations are different for each.

  7. Don’t work with people you can’t trust, like those who don’t pay you what and when they promised to do so, those who bad mouth you behind your back or those who make you feel unappreciated or ignored or won’t lead when there is inevitable team conflict.

  8. Focus on adding continuous value and delivering results

  9. Assign as much credit for results to others on the team

  10. Here are some tips on how to give advice.

At some point, you have probably noticed that you’re wiser when giving advice to others than you are in making decisions for yourself. You’re not alone. In psychology, it’s called Solomon’s paradox, and it often happens because we have more distance from other people’s problems than our own.

Both the advisee and the advisor have responsibilities so be careful how you pick someone’s brain.

Remember Socrates who said “I cannot teach anybody anything. I can only make them think.” By it’s very nature, advice is just that and can be accepted or ignored. Make it personal, just don’t take it personally when it’s the latter.

Image credit: Pixabay

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Change Leadership and the Benefits of a Coaching Style

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Change Leadership and the Benefits of a Coaching Style

GUEST POST from Art Inteligencia

When organizations and companies need to adapt to new technology, regulations, or customer demands, they need strong leadership to guide them through the change. Change leadership is about inspiring, leading and managing employees through temporary or permanent changes with minimal disruption and maximum success. A coaching style of leadership is an effective way to ensure employees are engaged and empowered to make changes happen.

What are the Benefits of Change Leadership Coaching?

Change leadership coaching centers around two core concepts: building relationships and encouraging individual growth. The leader takes on the role of a mentor or coach, while the person in transition (or team in transition) becomes the learner. A coach helps employees learn, develop, and take ownership of their new roles, avoiding any issues that arise during the transition. It’s not just about direction and training, but also about helping the individual or team provide solutions.

The benefits of change leadership coaching are endless. It increases employee engagement and morale, improves relationships between team members, and reduces stress and resistance. A successful change requires personal and organizational commitment, and coaching fosters that. Employees are more likely to take on new roles and responsibilities when they know they have the support of their coach.

Case Study 1 – A Fortune 500 Company

A Fortune 500 company had been struggling with low levels of employee engagement. They were having a difficult time implementing new technology and processes and weren’t seeing results. The company appointed a new change leader who implemented a coaching approach. The leader set up one-on-one meetings with each team member to discuss their specific needs and goals. They also conducted team building activities to help foster emotional intelligence and better relationships between departments.

The result? The company saw a dramatic increase in employee engagement and satisfaction. It also saw a drop in resistance to change and an improved ability to communicate and collaborate.

Case Study 2 – A Non-Profit Organization

A non-profit organization was facing a challenging transition. They needed to transition to a new operating model, implement new technology and processes, and change the way they served their customers. The organization appointed a change leader who adopted a coaching approach. The leader began by empowering employees to take ownership of the changes and helping them embrace the new opportunities they had to lead the organization into the future.

The result? The organization was able to successfully implement the new operating model and processes, and saw a dramatic increase in customer satisfaction. Employees also reported feeling more engaged, empowered, and capable of fulfilling their roles.

Conclusion

Change leadership is an essential part of any organization’s success. A coaching approach helps employees become empowered and engaged, investing in their roles and the changes required to move forward. Change leadership coaching has proven itself to be an effective tool in helping companies and organizations adjust to new demands, regulations, and technology with less disruption and more success.

Image credit: Pixabay

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Now Available – Charting Change™ Facilitated Change and Project Kickoffs

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Help Yourself to Successful Projects and Change Initiatives

Too often change management is seen as a subset of project management, causing the people side of change to be an afterthought. Stop it!

Architecting the Organization for Change

Successful organizations plan for change, and so I am extremely excited to announce that people can now get help powering their project or change initiative to a strong start with a facilitated Charting Change™ kickoff event requiring only a very small financial investment that will deliver a large return.

Charting Change™ Facilitated Change and Project Kickoffs include a package of products and services, valued at up to $460,600, for a deeply discounted introductory price:
(contact us for pricing)

  1. Change Readiness Audit (part of Day 1 of 3 on-site) – $5,000 value
  2. Change Saturation Heatmap (part of Day 1 of 3 on-site) – $5,000 value
  3. 20 autographed copies of Charting Change – $600 value

    4. Change Planning Toolkit

  4. Two-Day Guided Change Planning Session (Days 2&3 of 3) – $25,000 value
    • Day 1 – Introduction to the Change Planning Toolkit™
    • Day 1 – Set up the room
    • Day 2 – Conduct the change planning session
    • Day 2 – Change Planning Toolkit™ Q&A
    • Day 2 – Wrapup
  5. Certification of Change Planning Toolkit™ instructors (post-event certification exam)
  6. Change Planning Toolkit™ license (free for six months) – Up to a $425,000 value

TOTAL VALUE = Up to $460,600 for a deeply discounted introductory price
(contact us for pricing)

As part of the package I will fly to your location, work with you to facilitate a change planning or project planning session using the tools from the Change Planning Toolkit™ introduced in my latest book Charting Change, so that your next project or change initiative can be a roaring success and you and your team can become certified Change Planning Toolkit™ practitioners (if desired). If you’d like additional help with your project or change initiative beyond the Charting Change™ Facilitated Kickoff, we can stick with you to provide additional assistance via on-site or virtual support.

FOLLOW-UP SERVICE OFFERINGS

  1. Additional on-site support – by the week
  2. 100 virtual hour support package
    • Can choose a 1-day on-site for the equivalent of 30hrs
  3. Certification Exam

So invest a little in taking a more visual, more collaborative, and well, human, approach to planning your next successful project or change initiative and contact us.


Accelerate your change and transformation success

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Every Company Needs an Innovation Coach

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Retained InnovationInnovation is not a solo activity. While the rare lone genius may be able to invent something on their own (although still always inspired by others), nobody can innovate by themselves. Innovation, by its very nature, requires collaboration.

Companies are like brains. The brain is composed of two hemispheres. The left brain is typically described as the home to math and logic skills, while the right brain is described as the domain of creativity. Of course people need to develop both hemispheres to be successful, and companies are the same. Achieving operational excellence is the goal of the left brain side of the organization and innovation excellence should be the goal of the right side of the organization. Unfortunately, most organizations over-invest in operational excellence to the point that the organization fights off innovation excellence efforts like a virus.

So, what’s the cure?

Not to get sick in the first place of course!

To achieve that, consider putting an innovation wellness program in place. And what does that look like?

An innovation wellness program has at its center, an organization that is willing to reach outside its four walls for a constant stream of new inspiration. Because it is inspiration in combination with curiosity that will give the organization a fighting chance of identifying ongoing sources of unique and differentiated insights that will allow the organization to continuously reinvent itself and stay in resonance with its customers.

A couple tangible examples of innovation wellness program components include:

  1. Embedding elements of so-called Open Innovation into the core of the organization’s innovation approach rather than existing as a periodic guest

  2. Continuous reinforcement of a curiosity culture

  3. Employment of a part-time innovation coach on an ongoing basis

Robert F BrandsWhat does an innovation coach look like?

Well, one good example was the late Robert F. Brands, who was lost to the global innovation community far too soon. He was a friend, a colleague, a mentor, a partner on work we did for the United States Navy, and he helped me get the book deal for my first five-star book – Stoking Your Innovation Bonfire.

A good innovation coach helps you avoid the ten signs of innovation sickness:

  1. Nobody can articulate your definition of innovation (or you don’t have one)
  2. Nobody can articulate your innovation vision/strategy/goals (or you don’t have them)
  3. People struggle to tell the story of one or more innovations launched to wide adoption by the organization
  4. Most of what passes as innovation inside the organization would actually be classified as improvements (not innovation) by people outside the organization
  5. The organization no longer makes external innovation perspectives available to a wide audience
  6. Nobody takes the time to participate in our innovation efforts anymore
  7. Your organization is unable to accept insights and ideas from outside the organization and develop them into concepts that can be scaled to wide adoption
  8. Innovation program leadership has difficulty getting time on the CEO’s calendar any more
  9. Your innovation team is trying to do all of the innovating instead of helping to accelerate the innovation efforts of others
  10. Your pace of innovation is slower than the organizations you compete with for market share, donations, votes, etc.

A good innovation coach can help you:

1. Perform an innovation assessment

I developed a 50 question innovation audit and made it available in support of my first book Stoking Your Innovation Bonfire, so that people can do a self-evaluation of their innovation maturity here on my web site. Or if you would like to dig a little deeper into the dynamics of innovation in your organization, I can work with you to do an innovation diagnostic across your organization and/or help you establish a baseline so you can track your innovation maturity progress over time.

2. Establish a Continuous Innovation Infrastructure

Many companies confuse having a New Product Development (NPD) program or a Research & Development (R&D) program with having an innovation program, or are stuck in an ‘innovation as a project’ approach to innovation. A good innovation coach can help you define what innovation can and should mean to your organization, build a common language of innovation, create an innovation vision, establish an innovation strategy that dovetails with your organization’s overall strategy, and develop innovation goals that will help focus the organization’s efforts to realize its innovation vision and strategy.

3. Teach You Some New Innovation Tools, Methods, and Frameworks

A good innovation coach is also a skilled facilitator and can help facilitate innovation off-sites, an effective trainer who can develop the custom courses you need to teach people in the organization new tools, methods, or frameworks to improve or accelerate your innovation capabilities, and is capable of delivering inspirational keynotes to large groups inside your organization to help shift mindsets and help people feel empowered to participate in the innovation efforts of the organization. The best innovation coaches are capable not just of bringing in the tools, methods and frameworks of others, but are also capable of understanding your innovation gaps and creating new innovation tools, methods and frameworks to help you.

4. Help You Identify Insights and Opportunities

Innovation begins with inspiration, and your curiosity and exploration should lead you to identify some good insights to build on and opportunities to pursue. But, because most ideas are really idea fragments, sometimes an innovation coach or other external perspectives can help you identify the gaps in your idea fragment or opportunity identification that might make them more compelling, especially if you aren’t making a conscious use of The Nine Innovation Roles as part of your innovation process to help you avoid innovation blind spots. A good innovation coach can also help you go beyond ideas and help you focus on not just one, but all three keys to innovation success:

  • Value Creation
  • Value Access
  • Value Translation

Stoking Your Innovation Bonfire will help you learn more about each, or you can check out my previous article ‘Innovation is All About Value‘.

5. Tell You Honestly When You’re Going Off Course

A good innovation coach will have the courage to be honest with you and tell you when you’ve lost your way. Over time, many innovation teams tend to come down with shiny object syndrome or its equally evil cousin, launch fever. A competent innovation coach will be able to recognize the change and help you course correct before you pass the point of no return, and put the very existence of your innovation program at risk. A good innovation coach is able to provide a consistent external perspective, a sanity check, and may be able to also help you build external connections to invite in other external perspectives as well.

Wrapping it Up

It is easy to fall in love with the innovation process and program you’ve created. It is equally simple to form attachments to your innovation projects and artifacts and think that you’ve cracked the code, and maybe you have, but wouldn’t you like to keep one toe in the pond outside your organization just to make sure?

Book Innovation Speaker Braden Kelley for Your EventCreating and maintaining a part-time relationship with an innovation coach you trust is a great way to do that. Smart organizations keep a pulse on their level of innovation maturity over time. They’re continuously evolving their innovation infrastructure, building new capabilities, and seeking out external perspectives as a sanity check on their program evolutions over time. So what are you waiting for?

Who’s going to coach your winning innovation team?

Contact me now to set up a free introductory consultation


Accelerate your change and transformation success

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December Innovation Special

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December Innovation Special

As 2014 comes to a close and the holiday season continues, I thought I would make a special offer to event organizers in search of a last minute innovation speaker for a December or early January 2015 event AND to innovation managers looking to build strong momentum for their innovation efforts as we head into 2015.

Here is the offer:

Stoking Your Innovation BonfireBook me for an event occurring between December 5, 2014 and January 15, 2015 for either a:

  • 60-90 minute Innovation Keynote
  • 2-4 hour Innovation Workshop
  • 1 Day Innovation Masterclass

… and I will include a box of fifty (50) signed copies of my popular book Stoking Your Innovation Bonfire for your attendees, at no additional charge.

Book Braden Kelley for your event

P.S. In 2015 I will be launching a powerful new collaborative, visual change planning toolkit and a book, app, Quickstart Guide and eLearning to go with it. Please contact me if you are interested in getting advance access to this toolkit in exchange for being a case study for the book.

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Retained Innovation

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Retained InnovationAs a provider of innovation coaching services along with training and innovation speaking, I try to talk to as many other fellow practitioners as my schedule allows to keep abreast of what others are experiencing and doing. What I have found in the area of billing clients is that there are a myriad of ways of receiving compensation for the work that we do. Everything from traditional hourly/daily/weekly to at-risk payment types like graduated rates, milestone payments, equity stakes, contingencies based on achieved savings, royalties, and even retainers.

Of all the different methods that I’ve seen, I think that royalties and savings contingencies make the most sense in revenue augmentation and cost reduction scenarios. Companies should be willing to reward those practitioners that deliver real revenue increases and cost savings, and practitioners should be willing to accept lower compensation if they don’t.

But when it comes to looking at innovation projects and innovation process then I think that the retainer model is the best way to go. Innovation is about competitive advantage and in today’s competitive environment, companies can’t afford to wait around until their favorite practitioner is available to fully engage, and at the same time they can’t afford to go with whoever is available regardless of quality and fit.

I believe the retainer model works best for innovation projects and innovation process because the guidance is there when you need it. It can be as proactive or reactive as the needs of the client dictate, and it provides the continuity necessary to keep program improvements on track. The retainer model also allows the company to access their practitioner a few hours at a time, something that would be unworkable for both sides if a new contract was needed each time.

The retainer model also can be quite useful to companies who would like to have a Chief Innovation Officer (a steward of the innovation process and culture for a company), but can’t justify the overhead of a full-time resource.

But regardless of how a company chooses to resource their innovation capability, every company should have an innovation strategy, and that should include continuous re-evaluation and improvement using both inside and outside resources to preserve freshness and to introduce new thinking.

So what is your innovation strategy?

Innovation Training for your whole organization from Braden Kelley

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