Tag Archives: communications

A Shared Language for Radical Change

GUEST POST from Greg Satell

One of the toughest things about change is simply to have your idea understood. The status quo always has inertia on its side and never yields its power gracefully. People need a reason to believe in change, but they never need much convincing to allow things to go along as they always have. Inaction is the easiest thing in the world.

This can be incredibly frustrating. It doesn’t matter if you’re a political revolutionary, a social visionary or an entrepreneur, if you have an idea you think can impact the world, you want people to be as excited about it as you are. So you try to describe it in vivid language that highlights how wonderfully different it really is.

The pitfall that many would-be revolutionaries fall into is they fail to communicate in terms that others are able to accept and internalize. Make no mistake. Nobody needs to understand your idea. If you think your idea is important and want it to spread, then you need to meet people where they are, not where you’d like them to be. That’s how you make change real.

The Importance Of Finding Your Tribe

There’s no question that Pixar is one of the most successful creative enterprises ever. Yet in his memoir, Creativity, Inc., Pixar founder Ed Catmull wrote that “early on, all of our movies suck.” Catmull calls initial ideas “ugly babies,” because they start out, “awkward and unformed, vulnerable and incomplete.” Few can see what those ugly babies can grow into.

That’s why it’s important to start with a majority. You can always expand a majority out, but once you are in the minority you will either immediately feel pushback or, even worse, you will simply be ignored. If you can find a tribe of people who are as passionate about your idea as you are, you can empower them to succeed and bring in others to join you as well.

There is, however, a danger to this approach. Consider a study that examined networks of the cast and crew of Broadway plays. The researchers found that if no one had ever worked together before, results tended to be poor. However, if the networks among the cast and crew became too dense— becoming a close-knit tribe—performance also suffered.

The problem is that tribes tend to be echo chambers that filter outside voices. Consensus becomes doctrine and, eventually, gospel. Dissension is not only discouraged, but often punished. Eventually, a private language emerges that encodes the gospel into linguistic convention and customs. The outside world loses internal tribal relevance.

The Pitfalls Of A Private Language

Every field of endeavor must navigate the two competing needs: specialization and relevance. For example, a doctor treating a complex disease must master the private, technical language of her field to confer with colleagues, but must also translate those same concepts to a public, common language to communicate with patients in ways they can understand.

Yet as the philosopher Ludwig Wittgenstein explained, these types of private languages can be problematic. He made the analogy of a beetle in a box. If everybody had something in a box that they called a beetle, but no one could examine each other’s box, there would be no way of knowing whether everybody was actually talking about the same thing or not.

What Wittgenstein pointed out was that in this situation, the term “beetle” would lose relevance and meaning. It would simply refer to something that everybody had in their box, whatever that was. Everybody could just nod their heads not knowing whether they were talking about an insect, a German automobile or a British rock band. The same also happens with professional jargon and lingo.

I see this problem all the time in my work helping organizations to bring change about. People leading, say, a digital transformation are, not surprisingly, enthusiastic about digital technology and speak to other enthusiasts in the private, technical language native to their tribe. Unfortunately, to everyone else, this language holds little meaning or relevance. For all practical purposes, it might as well be a “beetle in a box.”

Creating A Shared Identity Through Shared Values And Shared Purpose

The easiest way to attack change is to position it as fundamentally at odds with the prevailing culture. In an organizational environment, those who oppose change often speak of undermining business models or corporate “DNA.” In much the same way, social and political movements are often portrayed as “foreign” or “radical.”

That’s why successful change efforts create shared identity through shared values and shared purpose. In the struggle for women’s voting rights in America, groups of Silent Sentinels would picket the White House with slogans taken from President Woodrow Wilson’s own books. To win over nationalistic populations in rural areas, the Serbian revolutionary movement Otpor made the patriotic plea, “Resistance, Because I Love Serbia.”

We find the same strategy effective in our work with organizational transformations. Not everybody loves technology, for example, but everybody can see the value of serving customers better, in operating more efficiently and in creating a better workplace. If you can communicate the need for change in terms of shared values and purpose, it’ll be easier for others to accept.

Even more importantly, people need to see that change can work. That’s why we always recommend starting with a keystone change, which represents a clear and tangible objective, involves multiple stakeholders and paves the way for future change. For example, with digital transformations, we advise our clients to automate the most mundane tasks first, even if those aren’t necessarily the highest priority tasks for the project.

Would You Rather Make A Point Or Make A Difference?

One of the most difficult things about leading change is that you need to let people embrace it for their own reasons, which might not necessarily be your own. When you’re passionate about an idea, you want others to see it the same way you do, with all its beautiful complexity and nuance. You want people to share your devotion and fervor.

Many change efforts end up sabotaging themselves for exactly this reason. People who love technology want others to love it too. Those who feel strongly about racial and gender-based diversity want everyone to see injustice and inequality just as they do. Innovators in any area can often be single-minded in their pursuit of change.

The truth is that we all have a need to be recognized and when others don’t share a view that we feel strongly about, it offends our sense of dignity. The danger, of course, is that in our rapture we descend into solipsism and fail to recognize the dignity of others. We proudly speak in a private language amongst our tribe and expect others to try and find a way in.

Yet the world simply doesn’t work that way. If you care about change, you need to hold yourself accountable to be an effective messenger. You have to make the effort to express yourself in terms that your targets of influence are willing to accept. That doesn’t in any way mean you have to compromise. It simply means that you need to advocate effectively.

In the final analysis, you need to decide whether you’d rather make a point, or make a difference.

— Article courtesy of the Digital Tonto blog
— Image credits: Pixabay

Sign up here to join 17,000+ leaders getting Human-Centered Change & Innovation Weekly delivered to their inbox every week.

Five Keys to Personalizing the Customer Experience

Leave a reply

Five Keys to Personalizing the Customer Experience

GUEST POST from Shep Hyken

Earlier this year, we surveyed more than 1,000 consumers in the U.S. for our 2024 State of Customer Service and Customer Experience (CX) Study. We asked about the importance of a personalized experience. We found that 81% of customers prefer companies that offer a personalized experience, and 70% say a personalized experience in which the employee knows who they are and their history with the company (past purchases, buying patterns, support calls and more) is important. They also want the experience to go beyond people and include the platforms where they prefer to do business.

For a recent episode of Amazing Business Radio, I talked with Elizabeth Tobey, head of Marketing, Digital & AI of NICE, which helps companies apply AI to manage customer experience. The focus of the discussion was personalization. Here are some of the highlights from the interview:

1. Channel of Choice: This is where the modern-day concept of personalization begins. Tobey said, “In a world where people carry computers in their pockets (also known as mobile phones), it’s important to meet your customers when and where they want to be met.” Customers used to have two main choices when communicating with a brand. They could either walk into a store or call on the phone. Today, there are multiple channels and platforms. They can still visit in person or call, but they can also go to a website with self-service options, visit a social channel like Facebook, conduct business using an app, communicate with a brand’s chatbot and more. Customers want convenience, and part of that is being able to connect with a brand the way they want to connect. Some companies and brands do that better than others. The ones that get it right have educated customers on what they should expect, in effect raising the bar for all others who haven’t yet recognized the importance of communication.

2. Communicate on the Customer’s Terms: Tobey shared a frustrating personal experience that illustrated how some customers like to communicate but a brand falls short. Tobey was getting home late from an event. She contacted a company through its support channel on its website and was communicating with a customer support agent via chat. It was late, and she said, “I have to go to sleep,” expecting she could continue the chat the next morning with another agent. But, when she went to resume the conversation, she was forced to restart the process. She logged back into the website and repeated the authentication process, which was expected, but what she didn’t expect was having to start over with a new agent, repeating her conversation from the beginning as if she had never called before. Tobey made a case for technology that allows for asynchronous conversations on the customer’s timeline, eliminating the need for “over-authentication” and forcing the customer to start over, wasting time and creating an experience marred with friction.

3. Eliminate Friction: How could an interview with an executive at a technology company like NICE not bring up the topic of AI? In the story Tobey told about having to start over with a new agent, going through the authentication process again and repeating her issue, there is a clear message, which is to eliminate unnecessary steps. I shared an experience about visiting a doctor’s office where I had to fill out numerous forms with repeat information: name, address, date of birth, etc. Why should any patient have to fill in the same information more than once? The answer to the question, according to Tobey, is AI. She says, “Take all data that’s coming in from a customer journey and feed it into our AI so that the engine is continuously learning, growing and getting smarter. That means for every customer interaction, the automation and self-service can evolve.” In other words, once AI has the customer’s information, it should be used appropriately to eliminate needless steps (also known as friction) to give the customer the easiest and most convenient experience.

4. It’s Not Just About the Customer: In addition to AI supporting the customer’s self-service and automated experience, any data that is picked up in the customer’s journey can be fed to customer support agents, supervisors and CX leaders, changing how they work and making them more agile with the ability to make decisions faster. Agents get information about the customer, enabling them to provide the personalized experience customers desire. Tobey says, “Agents get a co-pilot or collaborator who listens to every interaction, offers them the best information they need and gives them suggestions.” For supervisors and CX leaders, they get information that makes them more agile and helps them make decisions faster.

5. Knowledge Management: To wrap up our interview, Tobey said, “AI management is knowledge management. Your AI is only as good as your data and knowledge. If you put garbage in, you might get garbage out.” AI should constantly learn and communicate the best information and data, allowing customers, agents and CX leaders to access the right information quickly and create a better and more efficient experience for all.

This article originally appeared on Forbes.com

Image Credits: Unsplash

Sign up here to join 17,000+ leaders getting Human-Centered Change & Innovation Weekly delivered to their inbox every week.

Four Keys to Effective Team Communication

Leave a reply

Four Keys to Effective Team Communication

GUEST POST from David Burkus

Communication is what makes a team a team. Otherwise, it’s just a group of individuals working away at their desks, handing work up to some unnamed boss. In reality, people don’t work in a vacuum. And much of one individual’s work requires coordinating with one or more teams. Effective team communication makes individuals and teams dramatically more productive.

But unfortunately, a majority of employees say poor communication is the reason they’re falling behind and missing deadlines. That means, as a leader, one of your primary responsibilities is helping the team communicate and collaborate effectively.

In this article, we’ll outline four keys to effective team communication.

1. Match the Tool to the Goal

The first key to effective team communication is to match the tool to the goal. There are so many different collaboration tools available to teams today. From “old school” methods like in-person meetings, memos, and email to modern methods like video conferencing, Slack, and maybe even the metaverse. But every tool chosen comes with certain strengths and certain weaknesses. And as a result, different tools are more appropriate for different tasks. For instance, if the goal of the communication is to generate ideas, then face-to-face meetings are likely still the best method. But if you’re just presenting information to the team, video conference should suffice—or even better, just record yourself talking over the slide deck, send it out as a video, and save everyone from one more meeting.

Smart leaders consider the goal of the communication they are asking their team to engage in, and then select the appropriate medium of communication accordingly. More importantly, they don’t just choose the medium they prefer—but they consider the entire team and chose what is best for everyone.

2. Amplify Unheard Voices

The second key to effective team communication is to amplify unheard voices. On any team, there are certain voices that are louder and more frequent, and others that go unheard. Sometimes this is because of existing gender, racial, or ethnic biases that leave certain voices unnoticed or quickly dismissed. But often even the medium of communication chosen favors some team members and leaves others less likely to contribute. The setting of in-person meetings can favor loud, extroverted participants and signal introverted, more contemplative participants to contribute less often. The technology required for video conferences often favors more tech-savvy participants than those with great ideas who can’t figure out how to get off mute fast enough to share them. Even email communication can favor those with better written communication skills or those who utilize long-form writing as a tool for thinking.

Smart leaders understand their team and know who is favored or un-favored by the chosen tool for communication. Armed with that knowledge, they make a plan to pay attention to the oft-unheard voices and amplify those comments to ensure that everyone’s voice is heard, and everyone’s opinion considered.

3. Create A Safe Environment

The third key to effective team communication is to create a safe environment. This doesn’t mean a “safe space” where team members will never encounter an idea they disagree with. Rather it refers to a team environment of psychological safety, where team members feel safe to express their disagreements, and also their “crazy” ideas, suggestions, and perspectives. Psychologically safe teams are marked by a mutual sense of trust and respect—and those are two different qualities. When team members trust each other, they express themselves fully. But only if they feel their expression is respected by the team will they continue to trust them.

Smart leaders build trust by signaling their own vulnerability and admit when they don’t know the answer (which not only shows their trusting the team but also gives the team a chance to express different ideas). They also build respect by modeling active listening when others are sharing and showing a willingness to consider all ideas—not just defend their own.

4. Don’t Be Always On

The fourth key to effective team communication is to avoid being in constant communication—don’t be always on. While it may seem like high-performing teams are constantly communicating, it turns out many are marked by long periods without any real-time messaging. They definitely communicate—but they do it in quick bursts where everyone shares updates, problems, and the team solves in problems or roadblocks mentioned. Then they go their separate ways and trust each other to performing independently—which also allows each person enough time to focus and do the deep work that “always on” environments prevent.

Smart leaders teach their team to communicate in bursts, running meetings efficiently and infrequently. But some leaders inherit teams already in constant communication, so rather than flipping immediately to bursty communication they develop “no meeting Mondays” or certain small periods of time for team members to block out communication and focus—then gradually expand that time until the team is communicating less but better.

When you take these four together, and communicate in bursts in a safe environment, amplifying unheard voices and using the appropriate tools, you’ll find that your team’s communication improves. You’ll find the quality of their work improves. And you might just feel like your team is doing its best work ever.

Image credit: Pexels

Originally published at https://davidburkus.com on March 13, 2023.

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Accelerating Technological Innovation with 5G Networks

Leave a reply

Accelerating Technological Innovation with 5G Networks

GUEST POST from Chateau G Pato

As we stand on the brink of a new era in connectivity, 5G networks are poised to revolutionize countless industries by delivering unprecedented speed and reliability. This transformation extends beyond just faster downloads on our mobile devices; it lays down the infrastructural backbone for an explosion of innovation across various sectors. In this article, we will explore two compelling case studies where 5G technology is catalyzing innovation and transforming industries.

Case Study 1: Smart Manufacturing and the Industrial Internet of Things (IIoT)

The manufacturing sector is undergoing a significant transformation, driven by the integration of 5G technology into Industrial IoT systems. The enhanced speed and low latency of 5G enable real-time data transmission from a multitude of devices on the factory floor, thus optimizing operations and enabling predictive maintenance.

A prime example can be seen in the operations of Bosch, a global engineering and technology company. By incorporating 5G into their manufacturing processes, Bosch has developed a system that allows for real-time monitoring and analysis of their production lines. This system drastically reduces downtime by predicting equipment failures before they occur. Moreover, Bosch leverages 5G to support highly customizable production lines, which can adapt quickly to changes in consumer demands while maintaining efficiency and product quality.

Case Study 2: Revolutionizing Healthcare with Remote Surgery

One of the most promising applications of 5G technology lies in the field of healthcare, particularly in enabling remote surgery. The ultra-low latency and high reliability of 5G networks make it feasible for surgeons to perform operations from a distance, expanding access to critical medical expertise worldwide.

The potential of this technology was demonstrated in China during an awe-inspiring procedure in which a surgeon used 5G technology to perform brain surgery on a patient from 3,000 kilometers away. The high-speed network facilitated seamless communication and control, offering hope for areas with limited access to skilled healthcare professionals.

The Broad Spectrum of 5G-Driven Innovation

These case studies are just the tip of the iceberg. The capabilities of 5G extend into numerous other domains such as autonomous vehicles, augmented reality, and smart cities, each ripe for disruption and innovation.

In conclusion, 5G networks are not merely an upgrade in telecommunications technology; they represent a driving force for significant technological leaps and transformative business opportunities. Organizations that leverage the capabilities of 5G stand to gain a competitive edge, pushing the boundaries of what is possible and reimagining the future of their industries.

As we move forward into this exciting new world of connectivity, it is crucial for innovators, businesses, and policymakers alike to collaborate in order to maximize the potential of 5G, ensuring that its benefits are deeply and broadly realized across society.

Bottom line: Futurology is not fortune telling. Futurists use a scientific approach to create their deliverables, but a methodology and tools like those in FutureHacking™ can empower anyone to engage in futurology themselves.

Image credit: Pixabay

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

The Role of Effective Communication in Navigating Change

Leave a reply

The Role of Effective Communication in Navigating Change

GUEST POST from Chateau G Pato

In an ever-evolving business landscape, the ability to navigate change effectively has become a crucial competency for organizations. However, the success of any change initiative heavily depends on the quality of communication. As a thought leader in human-centered change and innovation, I’ve come to understand that communication isn’t just about relaying information. It’s about creating a shared understanding, fostering collaboration, and building trust among stakeholders. In this article, we’ll explore the pivotal role of effective communication in navigating change, supported by two compelling case studies.

The Essentials of Effective Communication

Prior to delving into the case studies, it’s imperative to understand the key components that constitute effective communication:

Clarity: Clear communication ensures that the message is easily understood by all stakeholders.
Consistency: Consistent messaging helps in aligning everyone towards the same goal.
Transparency: Open communication builds trust and eliminates uncertainties.
Empathy: Understanding the perspectives and emotions of stakeholders facilitates smoother transitions.
Feedback: Encouraging and implementing feedback keeps the communication dynamic and two-way.

Case Study 1: Transforming a Traditional Manufacturing Company

In our first case study, we examine the transformative journey of a traditional manufacturing company, ABC Manufacturing, which aimed to adopt advanced digital technologies to revolutionize its operations.

The Challenge

ABC Manufacturing, a 50-year-old company, faced challenges in adopting Industry 4.0 technologies. Employees were apprehensive about the changes, fearing job losses and struggling with the new digital tools.

The Strategy

Recognizing the apprehension among employees, the leadership team prioritized effective communication. The strategy included:

Kickoff Meetings: Initial meetings to explain the reasons for change and the benefits for the company and employees.
Training Programs: Dedicated sessions to train employees on new technologies, making the transition less intimidating.
Regular Updates: Bi-weekly newsletters and meetings to inform employees about the progress and address their concerns.
Feedback Mechanisms: Surveys and open forums to gather employee feedback and iterate on the communication approach.

The Outcome

The result was a gradual but successful adoption of digital technologies. Employees felt supported and were more open to embracing the new tools. The company’s productivity increased by 25%, demonstrating the power of effective communication in navigating change.

Case Study 2: Merging Two Corporate Cultures

Next, we highlight the merger of two financial services firms, Delta Finance and Omega Capital, which faced the challenge of blending distinct corporate cultures.

The Challenge

The merger was driven by strategic goals, but the contrasting corporate cultures led to resistance among employees from both organizations. There was a palpable fear of the unknown and potential culture clashes.

The Strategy

The leadership team employed a communication-centric approach to bridge the cultural divide, including:

Cultural Workshops: Facilitated sessions to understand and appreciate each other’s cultures, values, and working styles.
Unified Vision: Crafting and communicating a new, shared vision and mission for the merged entity.
Leadership Communication: Senior leaders from both firms jointly addressing employees to showcase unity and shared commitment.
Open Communication Channels: Establishing multiple channels for ongoing dialogue, such as town halls, intranet forums, and suggestion boxes.

The Outcome

Through these efforts, Delta Finance and Omega Capital successfully blended their cultures, leading to a cohesive, high-performing entity. Employee engagement scores soared by 30%, and the newly formed organization experienced a 15% increase in customer satisfaction.

Conclusion

Change is inevitable in today’s dynamic world, but it doesn’t have to be a daunting process. The case studies of ABC Manufacturing and the Delta-Omega merger illustrate the transformative power of effective communication. By prioritizing clarity, consistency, transparency, empathy, and feedback, organizations can navigate change more smoothly, ensuring that all stakeholders are aligned and engaged. As leaders, it is our responsibility to facilitate these conversations, drive collaboration, and build trust, thereby turning change from a challenge into an opportunity for growth and innovation.

Let’s transform change from a barrier into a bridge to new opportunities!

SPECIAL BONUS: The very best change planners use a visual, collaborative approach to create their deliverables. A methodology and tools like those in Change Planning Toolkit™ can empower anyone to become great change planners themselves.

Image credit: Pexels

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

The Importance of Effective Communication in Change Management

Leave a reply

Highlighting the significance of clear and consistent communication throughout the change process, and providing best practices for engaging employees.

The Importance of Effective Communication in Change Management

GUEST POST from Art Inteligencia

Change is inevitable in any organization. Whether it be a minor adjustment or a major transformation, effectively managing change can make or break its success. One critical element in successfully navigating change is effective communication. Clear and consistent communication throughout the change process not only ensures that everyone is on the same page, but it also helps to alleviate resistance, engage employees, and ultimately drive the desired outcomes.

Clear communication is essential in change management as it helps employees understand the reasons behind the change and how it aligns with the organization’s goals and strategy. When employees have a clear understanding of the rationale and have their concerns addressed, they are more likely to embrace the change rather than resist it. In contrast, a lack of communication can lead to confusion, skepticism, and resistance, hindering the change process.

One case study that highlights the significance of clear communication in change management is the transformation of a large manufacturing company. The company decided to implement a new production system to improve efficiency and reduce costs. However, when the change was announced, employees were skeptical and resistant. The management recognized the importance of communication and initiated a series of town hall meetings to explain the need for the change, how it would benefit the employees, and what support would be provided during the transition. As a result, employees felt heard, and their concerns were addressed. The clear and consistent communication helped to alleviate resistance, and employees became active participants in the change process.

Consistency in communication is equally crucial throughout the change process. When leaders communicate consistently, it creates a sense of trust and transparency. It reassures employees that they are receiving accurate and up-to-date information, which is crucial in building support and maintaining engagement. On the other hand, inconsistent communication can lead to confusion and frustration, eroding trust and undermining the change effort.

Another case study that highlights the significance of consistent communication is the rebranding of a global technology company. The company decided to rebrand to better reflect its evolution and vision for the future. The management recognized that consistent communication was essential in ensuring that employees understood the rebranding and felt included in the process. They established regular communication channels, such as newsletters, weekly updates, and virtual town hall meetings, to keep employees informed about the progress of the rebranding and to provide them with an opportunity to ask questions and share their feedback. The consistent communication not only helped to align employees with the new brand but also fostered a sense of ownership and pride in the organization.

To ensure effective communication in change management, organizations should adopt best practices that engage employees throughout the process. Firstly, leaders should be open and transparent about the reasons for the change and the expected outcomes. This creates trust and allows employees to understand the need for change. Secondly, organizations should provide ample opportunities for feedback and questions. This not only shows that their voices are being heard but also helps address any concerns or misconceptions. Thirdly, leaders should communicate consistently and through various channels to reach all employees effectively. Lastly, organizations should provide ongoing support and resources to aid employees in adapting to the change. This can include training programs, mentorship, and guidance to ensure a smooth transition.

Conclusion

Effective communication is paramount in change management. Clear and consistent communication helps employees understand the rationale behind the change, alleviates resistance, and fosters engagement. Through case studies, we have seen how clear and consistent communication played a vital role in successful change initiatives. By embracing best practices that engage employees throughout the change process, organizations can increase the likelihood of successful change implementation.

Image credit: Pexels

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Overcoming Resistance to Change

Leave a reply

Offering Strategies and Techniques for Identifying and Addressing Resistance to Change, Ensuring Smoother Transitions

Overcoming Resistance to Change

GUEST POST from Chateau G Pato

Change is inevitable in any organization, and yet many leaders find themselves battling resistance when attempting to implement new initiatives. Resistance to change stems from a variety of reasons, including fear of the unknown, lack of trust in leadership, and perceived threats to job security. However, with the right strategies and techniques, leaders can effectively identify and address resistance, leading to smoother transitions and increased organizational success. In this article, we will explore two case study examples to provide practical insights into overcoming resistance to change.

Case Study Example 1: The Sales Department’s Shift to Digital Platforms

In a mid-sized retail company, the sales department was reluctant to embrace digital platforms for customer engagement, despite the clear advantages it offered. Many sales representatives were comfortable with traditional methods and feared that digital adoption would render their roles obsolete. To address this resistance, the leadership implemented the following strategies:

1. Effective Communication: The first step was to communicate the benefits of digital platforms for both the company and sales representatives personally. Leaders explained how digital tools could enhance sales efficiency, generate more leads, and open doors to new markets. Additionally, interactive workshops were conducted to alleviate concerns and answer questions, creating a safe space for open dialogue.

2. Training and Support: Recognizing that resistance often stems from a lack of knowledge or skills, the company provided comprehensive training on digital tools. This training empowered sales representatives with the necessary skills to navigate the new platforms confidently. Ongoing support, including real-time troubleshooting and feedback sessions, further fostered a sense of security among the sales team.

As a result of these strategies, the sales department gradually embraced digital platforms, and their sales performance improved significantly. Representatives recognized the increased potential that digital tools offered, leading to a more harmonious transition and a boost in overall productivity.

Case Study Example 2: Restructuring for Agile Project Management

In a large software development company, a resistance to change emerged when transitioning from a traditional hierarchical management structure to a more agile project management approach. Some employees were skeptical, believing that the new structure would lead to increased workloads, decreased job security, and diminished autonomy. To overcome this resistance, the company employed the following strategies:

1. Empowering Leadership: To gain employee buy-in, the leadership openly communicated the reasons for the change, emphasizing the benefits of increased collaboration, faster response times, and greater innovation. Leaders ensured that team members felt involved by seeking their input and incorporating their ideas into the new structure. This approach helped build trust and alleviate concerns.

2. Pilot Projects: Instead of an immediate, company-wide implementation, the company initiated pilot projects in selected teams. This allowed small groups of employees to experience the benefits firsthand and share their success stories within the organization. By highlighting positive outcomes and lessons learned, the resistance began to diminish.

By effectively overcoming resistance through these strategies, the company successfully transitioned to the agile project management approach. Employees experienced increased job satisfaction, stronger teamwork, and the ability to adapt quickly to changing client needs. The organization as a whole became more responsive, competitive, and achieved higher client satisfaction rates.

Conclusion

Overcoming resistance to change requires proactive strategies to address the fears and concerns that accompany transitions. By implementing effective communication, training, support systems, empowering leadership, and pilot projects, organizations can achieve smoother transitions and garner employee support. The case study examples provided demonstrate the effectiveness of these strategies in tackling resistance to change. Leaders who implement these techniques will not only increase the likelihood of successful change implementation but also foster a culture of adaptability and growth within their organizations.

SPECIAL BONUS: Braden Kelley’s Problem Finding Canvas can be a super useful starting point for doing design thinking or human-centered design.

“The Problem Finding Canvas should help you investigate a handful of areas to explore, choose the one most important to you, extract all of the potential challenges and opportunities and choose one to prioritize.”

Image credit: Misterinnovation.com

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Crafting a Change Management Communication Plan

Leave a reply

A Guide Featuring Relevant Case Studies

Crafting a Change Management Communication Plan

GUEST POST from Chateau G Pato

Change management is a systematic approach designed for the transition of individuals, teams, and organizations from a current state to a future desired state. For any transitional process to be successful, stellar communication is crucial. This skill is even more vital when dealing with changes within an organization, making the need for a compelling change management communication plan a prime necessity.

Developing a robust change management communication plan can sometimes get quite complex, given the diverse organizational structures, numerous stakeholders, and interrelated business processes. Yet, armed with the right blueprint, the benefits are substantial and deeply impactful on the organization’s transition. The following discussion explores effective strategies for creating a communication plan for change management. To bring those strategies into context, two case study examples are also illustrated.

Case Study 1: Microsoft’s Transition to Cloud Computing

Perhaps one of the first significant changes organizations had to manage was the shift from traditional servers to cloud computing. Microsoft is a prime example of how a company strategically used change management to transition into a new era.

In 2010, Microsoft announced its shift to the cloud-first approach, a move that left not only its employees but also its massive customer base requiring serious convincing. It aimed to manage the transition smoothly and ensure it didn’t disrupt normal operations.

Microsoft used two primary communication strategies. First, they communicated why the change was necessary, emphasizing that delay would result in falling behind competitors. Secondly, they explicitly described what to expect from the change and how it would affect them.

The importance of effectively communicating the ‘why’ and ‘what’ of change cannot be overstated and must be engrained within any change management communication plan. Failure to do so would only lead to resistance and potential conflict.

Case Study 2: Adobe’s Shift to Subscription Model

Another excellent case study is Adobe’s transition from a licensing model to a cloud-based subscription model in 2013. Despite the move attracting significant backlash from users initially, Adobe managed to navigate this change remarkably well.

Adobe’s communication plan’s credibility was key to their success. They had to convince their user base that the transition was beneficial while addressing their uncertainties. Adobe effectively leveraged multiple communication channels – videos, blogs, user forums, press releases – to convey the pricing structure, advantages, and the overall rationale behind the transition.

Their transparency garnered user trust. Adobe emphasized the value they were providing and alleviated customer aversion to the change by clearly communicating.

Key Takeaways For Communication Plan

Learning from these successful change management examples, here are few steps you can implement in your communication plan:

1. Identify key stakeholders: Ensure you identify and understand all your stakeholders, anticipating their reactions, objections, and pain points to address them effectively.

2. Communicate early and often: The importance of beginning communication early cannot be overstated. Consistent, periodic communication reaffirms your messages, alleviates concerns, and mitigates potential resistance.

3. Deliver clear messages: Messaging must align with your change strategy. It should be clear, concise, and jargon-free. Also, be sure to communicate about the purpose, benefits, and impact of the change.

4. Engage all communication channels: The channels you choose to communicate changes influence the reception of your message. Consider a mix of presentations, newsletters, email digests, or webinars to communicate effectively.

5. Provide support and training: Allay stakeholder concerns by assuring support and training to facilitate a smooth transition. This further demonstrates your commitment to the change and the welfare of those affected.

Change does not occur in a vacuum. It is inextricably tied to people and processes. Thus, effective communication plans are crucial for successful change management. Crafting a change management communication plan with crucial input from all stakeholders is vital for the plan’s success, bolstering the acceptance and smooth transition during times of change.

Image credit: Misterinnovation.com

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

Driving Cross-Functional Innovation

Leave a reply

The Power of Collaboration

Driving Cross-Functional Innovation

GUEST POST from Chateau G Pato

Collaboration is a key driver of innovation, enabling diverse teams to leverage their expertise, perspectives, and skills to solve complex problems. In today’s fast-paced and interconnected world, cross-functional collaboration has become increasingly essential for businesses to stay competitive and drive meaningful change. This article explores the benefits of collaboration in fostering cross-functional innovation through two compelling case studies.

Case Study 1 – Pixar’s Creative Collaboration

Pixar, the renowned animation studio, is celebrated for its consistent delivery of groundbreaking and critically acclaimed films. One of the critical factors contributing to their success is their commitment to cross-functional collaboration. From directors to animators, writers, and technical experts, Pixar brings together diverse talents from different disciplines to create their films.

By fostering an environment of open communication and collaboration, Pixar teams challenge conventions and push boundaries. They encourage cross-pollination of ideas, creating an iterative process where different perspectives enrich the creative process. This cross-functional approach has led to numerous breakthroughs in storytelling, animation techniques, and technological advancements, enabling Pixar to create immersive and emotionally impactful films loved by audiences worldwide.

Case Study 2 – GE’s Global Research Collaboration

General Electric (GE), a multinational conglomerate, places a strong emphasis on collaboration as a catalyst for innovation. GE’s Global Research Center, one of the world’s most extensive and diverse industrial research organizations, brings together scientists, engineers, and experts from various disciplines.

By fostering cross-functional collaboration, GE harnesses the collective knowledge and expertise of its researchers. This collaborative environment has yielded groundbreaking innovations across industries, including advancements in renewable energy sources, healthcare technologies, aerospace, and more. GE’s collaboration efforts not only drive innovation but also contribute to addressing global challenges and improving the world we live in.

Benefits of Cross-Functional Collaboration:

1. Enhanced Problem-Solving: Cross-functional teams bring a range of perspectives and expertise to the table, enabling them to approach problems from different angles. This collaborative approach fosters innovative thinking and generates well-rounded solutions that address diverse needs.

2. Increased Creativity and Innovation: Collaboration sparks creativity by enabling the collision of ideas, encouraging out-of-the-box thinking, and challenging traditional paradigms. The synergy between team members from different backgrounds stimulates new perspectives and innovative solutions.

3. Improved Communication and Knowledge Sharing: Cross-functional collaboration facilitates open communication, breaking down silos and enabling the sharing of expertise and insights. This exchange of knowledge drives continuous learning, enabling teams to stay current with industry trends and leverage emerging opportunities.

4. Enhanced Decision Making: Collaboration encourages collective decision-making processes, leveraging diverse viewpoints and expertise. This approach leads to more informed and well-rounded decisions, reducing the risk of biases and improving overall organizational performance.

Conclusion

Cross-functional collaboration is a powerful tool for driving innovation and achieving organizational success. As demonstrated by the case studies of Pixar and GE, collaboration fosters creativity, problem-solving, knowledge sharing, and effective decision-making. By embracing and promoting cross-functional collaboration, businesses can harness the collective intelligence of their teams and unlock new avenues for growth, ensuring their continued relevance and competitiveness in an ever-evolving world.

Image credit: Pixabay

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.

What’s Your Innovation Story?

Leave a reply

What's Your Innovation Story?

Many, but not all, innovations involve some kind of technology, and start as an invention. Many of these technology-based inventions that may eventually become innovations are created by startups, but many are created inside large companies as well. In both cases, these technology-based potential innovations are often created by engineers or technologists that are well-versed in the problems they are solving to make the technology work, but not always with the problems that the technology may solve for customers. Often the inventors speak the languages of science and technology, which is not always the same language as that understood by the potential customers for their invention that they hope will become an innovation.

As I wrote before in the always popular, and often linked and liked – Innovation is All About Value – there are three keys to achieving a successful transition from invention to innovation:

1. Value Creation

Value Creation is pretty self-explanatory. Your innovation investment must create novel or incremental value large enough to overcome the switching costs of moving to your new solution from the old solution (including the ‘Do Nothing Solution’). New value can be created by making something more efficient or effective, possible that wasn’t possible before, or by creating new psychological or emotional benefits. This creation of new value is what most people focus on, but you can’t achieve innovation without achieving success in the next two components as well.

2. Value Access

Value Access can also be thought of as friction reduction or experience design. How easy do you make it for customers and consumers to access the value you’ve created? How well has the product or service (or the experience of using it) been designed to allow people to access the value easily? How easy is it for the solution to be created? What is the employee experience like? How easy is it for people to do business with you?

These are some of the questions you must ask and answer as you seek to create success in the value access component of innovation.

3. Value Translation

Value Translation is all about helping people understand the value you’ve created and how it fits into their lives. Value translation is also about understanding where on a continuum your solution falls between the need for explanation and education. Incremental innovations can usually just be explained to people because they anchor to something they already understand, but radical or disruptive innovations inevitably require some level of education (often far in advance of the launch).

Done really well, value translation also helps to communicate how easy it will be for customers and consumers to exchange their old solution for the new solution.

Unfortunately, not all three parts of innovation success are equally understood or valued.

Most people understand that the creation of new value (aka value creation) is a key component of innovation success.

Many people understand the concept of barriers to adoption and that value access is thus also a key component to whether or not an invention successfully makes the transformation into an innovation.

BUT, few understand that value translation is probably the most critical component to innovation success. Because value translation inevitably requires both explanation AND education in varying amounts, having a good Evangelist (see The Nine Innovation Roles) that is a gifted storyteller on your innovation team will prove crucial to your innovation success. If people don’t understand how your new solution fits into their lives and why they should abandon their old solution, even if it is the ‘do nothing’ solution, then you stand no chance of your invention becoming an innovation.

And what’s the difference between an invention and an innovation? Wide adoption…

Achieving wide adoption comes not from some catchy advertising campaign, but from creating ridiculous amounts of value in the solution itself, the way that people access the solution (or the experience that they have), and in the story you create around it.

The Role of Experience in Your Innovation Story

Many true innovations create an experience that someone wasn’t able to have before, or take a painful experience and turn it into a delightful one. The automatic transmission liberated millions of people from the struggle of successfully starting a car on a hill and the worry of grinding their gears every time they go to shift gears.

How does using your potential innovation make people feel?

What is the experience like?

Where is the experience awkward or full of friction?

Could it be better?

Experience design has become increasing important because a good or bad user experience, customer experience, or employee experience creates stories, stories that get shared, stories that sometimes take on a life of their own. This is what happens when something goes viral. Sharing of the story itself becomes a new story, meaning that people are now sharing two stories (the original story, and a new story about the sharing of the original story). The power of these shared stories is why the various fields of experience design are growing both in terms of visibility and the numbers of people employed in these kinds of roles (customer experience, customer success, user experience, human-centered design, etc.).

When it comes to innovation, experience and design matter.

Bringing It All Together

Crafting a compelling innovation story requires both a compelling value proposition and a memorable experience. When you have both, your innovation story will be more engaging, easier to tell, and more likely to be shared.

Your innovation story also requires the same type of design thinking process to achieve. You must:

Understand who your audience is
Define what they will find convincing about the value proposition and the experience that your innovation will create
Come up with ideas on how you will tell your innovation story (including the appropriate level of explanation vs. education)
Choose one and prototype your innovation story
Test it with people
And iterate until you find that your innovation story (as well as your potential innovation) is resonating strongly with your target customers

So, plan ahead. Design your innovation story at the same time you’re designing a compelling innovation value proposition and innovation experience. Think about what people will say about your potential innovation as they begin using it. Show it to people and ask them for feedback about your potential innovation. Craft an explanation for it, build an education plan, and test both. Take all of what you learn from asking and testing these things to begin crafting your innovation story, while also refining the design of the product or service, and the experience of using it, to make both more compelling. In doing so, at the same time you’ll also make help your innovation story that much more powerful, and increase your chances of achieving innovation success!

If you need help telling your innovation story, I can help you on the tactical side (commissioned articles, white papers, webinars, collateral, keynotes, workshops, etc.) or by building you a complete innovation evangelism strategy (for an external audience, an internal one, or both). Click here to contact me.

This article originally appeared on CIO.com

Image credit: Dreamlightfugitive.wordpress.com

Accelerate your change and transformation success

Sign up here to get Human-Centered Change & Innovation Weekly delivered to your inbox every week.