Author Archives: David Burkus

About David Burkus

Dr. David Burkus is an organizational psychologist and best-selling author. Recognized as one of the world’s leading business thinkers, his forward-thinking ideas and books are helping leaders and teams do their best work ever. David is the author of five books about business and leadership and he's been featured in the Wall Street Journal, Harvard Business Review, CNN, the BBC, NPR, and more. A former business school professor turned sought-after international speaker, he’s worked with organizations of all sizes and across all industries.

Making Change Stick

Making Change Stick

GUEST POST from David Burkus

You’ve poured hours into developing a brilliant new strategy. Maybe it’s a streamlined process, a novel team ritual, or a bold cultural shift you know will improve how your team works. You present it to the team. Heads nod. There’s excitement. Applause, even.

And then…nothing.

A few weeks go by and everything’s back to the old way. People are still using the outdated process. The team ignores the new meeting cadence. That cultural initiative? Forgotten. It’s as if your big idea evaporated the moment the meeting ended.

So what happened?

As frustrating as it is, this scenario is all too common. And it reveals an important truth about making change stick: it’s not the brilliance of your idea that matters most. It’s how well that idea is presented and remembered. And for most leaders, that’s where the real challenge begins.

The Flawed Approach to Leading Change

For decades, leaders have looked to process improvement and efficiency as the holy grail of organizational success. From Frederick Taylor’s scientific management to modern methodologies like Six Sigma or Agile, there’s no shortage of change initiatives aimed at helping teams get better.

And in theory, many of them work.

But research from UNC’s Brad Staats and Oxford’s Matthias Holweg and David Upton tells a different story about what happens after rollout. According to their study of over 200 process improvement initiatives across a major European bank, roughly 50% of those projects were abandoned within the first year. And after two years? Only one in three remained.

They call it the improvement paradox—the fact that even successful initiatives often fade over time. And the reason isn’t because the ideas were bad. It’s because of how those ideas were introduced and sustained—or, more accurately, how they weren’t.

Why Good Ideas Don’t Stick

The researchers identified several culprits behind why making change stick is so difficult. And if you’ve ever led a change that didn’t last, these may sound familiar.

Initiative Fatigue
When every quarter brings a new mandate or buzzword, people stop getting excited and start getting cynical. It becomes easier to nod along in the meeting and quietly keep doing things the old way.

Lack of Personal Benefit

When change feels like it’s for the company but not for the individual, motivation suffers. People ask, “What’s in it for me?” And if they can’t find a compelling answer, they’re unlikely to put in the effort required to make the change real.

Loss of Ownership

Many initiatives are handed down from above—or worse, handed over from highly paid consultants—as rigid prescriptions rather than collaborative efforts. When people feel forced to comply instead of invited to contribute, they disengage.

Curse of Knowledge

But perhaps the most overlooked obstacle is this: we fall in love with our own ideas and forget what it’s like not to understand them.

Psychologists call this the curse of knowledge. Once you know something well, it becomes almost impossible to imagine what it’s like not to know it. Which means that when we communicate our change initiatives, we often assume too much.

A classic study by Stanford Ph.D. student Elizabeth Newton illustrates this. Participants were asked to tap out the rhythm of a popular song while another person tried to guess what it was. Tappers thought their partners would guess the song about 50% of the time. In reality? Only 2.5% of the time.

Why? Because the tappers could hear the melody in their head. But to the listener, it was just tapping. They didn’t have the context.

The same thing happens with change efforts. Leaders have been thinking about their new strategy for weeks or months. They’ve connected the dots. They see how it all fits. But their teams haven’t been part of that process—and as a result, they don’t hear the melody. Just the tapping.

Making Change Stick

So how do you overcome the curse of knowledge, and the other traps that make change initiatives fade?

You don’t need to be more charismatic. You don’t need a better slide deck. You need a better design for your message. Authors Chip and Dan Heath argue that “sticky” ideas share a few key principles. And when it comes to making change stick, these three are especially powerful.

1. Be Simple: Find the Core Message

Don’t oversimplify. But do clarify. Strip away the jargon, the background noise, the long-winded rationale—and identify the one idea you want your team to remember.

What’s the slogan behind your initiative? What’s the one phrase they can use to guide their decisions?

If your team walks away from your message and forgets everything else, what’s the one thing they must retain? Then say that. A lot.

2. Make It Concrete: Use Sensory and Tangible Language

People don’t latch onto abstract mission statements. They remember vivid images. One of the best examples of this comes from Jeff Hawkins, lead designer of the original Palm Pilot.

To keep the device simple and user-friendly, he carried around a block of wood shaped like the Palm Pilot. Any time someone proposed a new feature, he’d pull it out and ask, “Where are we going to put it?”

It was a tangible symbol of the constraints—and priorities—of the team. And it worked.

You can do the same by anchoring your message in real-world actions, visuals, or metaphors. Don’t say “streamline communication.” Say, “We’re cutting weekly meetings in half so you can get your Wednesdays back.”

3. Use Stories: Help People Feel the Message

Data informs. Stories stick.

The oldest tool for spreading ideas is still the most effective. When you tell a story—about a time the team nailed collaboration, or a moment when things fell apart because the process wasn’t followed—you help people emotionally experience the change you’re trying to create.

Stories give people something to believe in. Something to remember. And something to model their behavior after. Before your next rollout, ask: What stories do I have that illustrate what good looks like? Or what happens when we get it wrong?

You don’t need a slide deck for this. You just need a story.

The Bottom Line

Making change stick isn’t about shouting louder or using fancier words. It’s about designing your message in a way that overcomes fatigue, sparks ownership, and connects emotionally.

That means asking yourself:

  • Is my idea simple enough to remember?
  • Is it concrete enough to visualize?
  • Is it wrapped in a story people want to be part of?

Because ultimately, people don’t follow mandates. They follow meaning. And your job as a leader is to help them see themselves in the better future your change is meant to bring.

Want to make your next change effort stick? Start by telling a better story.

Image credit: Google Gemini

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Artificial Intelligence Powered Teamwork

Artificial Intelligence Powered Teamwork

GUEST POST from David Burkus

Over the past year, leaders have been asking the same questions trying to leverage AI-Powered teamwork: “What should I be doing with ChatGPT?” “How should we be rolling this out to our team?” “What does this mean for the future of work?”

They’re important questions, but they all kind of miss the mark. Because they treat AI like it’s just another IT rollout. Like that time your company moved from email to Slack. Or when everyone was forced to learn a new payroll system. But AI isn’t just another piece of software.

AI isn’t a tool. AI is a teammate.

And until we start treating it that way, we’re going to keep missing the real opportunity.

Why “Tool Thinking” Falls Short

Most people respond to AI in one of three ways. They see it as a threat. They see it as a tool. Or they see it as a teammate.

If you see AI as a threat, you’re going to hesitate. And hesitation is the enemy of progress. You’ll wait. You’ll hold back. But AI isn’t slowing down. And the people who do embrace it — whether they’re colleagues in your department or competitors across the industry — are only going to get better, faster, and more efficient. That puts your performance at risk by comparison. Compared to those using AI, you will performer slower.

If you see AI as a tool, you’re on slightly better footing. You’ll look for ways to automate the repetitive stuff. Email summaries. Meeting notes. Draft responses. All helpful. All productive. But you’re still missing the big value. You’re simplifying, not improving. You’re staying in neutral.

But if you treat AI as a teammate, that’s where transformation starts.

That’s when AI becomes a collaborator. A partner in decision-making. A quiet force that helps your team think more clearly, solve problems faster, and deliver better outcomes.

That’s when you start to unlock the full potential of AI-powered teamwork. That’s when it truly makes you smarter.

Step One: From Slower to Simpler

The first mindset shift is from threat to tool. From slower to simpler. Think about the annoying parts of your job. The copy-paste chores. The tedious admin. The stuff you’re way too smart to be wasting time on. AI can take that off your plate today.

Summarize the endless email chain. Done. Draft that status report. Done. Transcribe your meeting and highlight key action items. Double done.

Not sure where to start? Try this: open whatever AI platform you prefer — ChatGPT, Claude, Gemini, Grok, doesn’t matter — and type:

“Here’s what I do in my job every day. Ask me questions to understand it better, then show me how you could help.”

It will ask follow-ups. It will start mapping your workflows. It will suggest ways to make your day easier, your output faster, and your mind a little clearer.

Congratulations! You’ve moved from slower to simpler.

Step Two: From Simpler to Smarter

Once you’re using AI to simplify tasks, it’s time to use it to sharpen your thinking. Because smarter teams don’t just offload work. They upgrade their decision-making. They collaborate with AI, not just delegate to it.

How? Try turning AI into a devil’s advocate. Feed it your current strategy or plan, then ask:

“Tell me why this could fail.”

You’re not asking it to make decisions. You’re using it to challenge assumptions. To highlight blind spots. To play the role of critic — without the ego. AI provides friction without awkwardness. No one gets defensive when a bot questions your logic.

Want to go deeper? Try these prompts:

  • “What are we overlooking?”
  • “What assumptions might not be true?”
  • “Give me three stronger alternatives to this approach.”

Want to make the feedback even more useful? Ask the AI to role-play:

  • “Think like a strategic consultant.”
  • “Respond like a customer.”
  • “What would a competitor say?”

This is how AI-powered teamwork gets smarter, not just simpler. You’re not just getting a second opinion. You’re getting sharper thinking, without the politics.

Step Three: Make It a Team Habit

And here’s where the real breakthrough happens: when AI becomes a shared part of your team’s workflow — not just your personal productivity hack.

Use it in meetings to take notes. To draft action items. To highlight decisions made.

But also, use it before meetings. Drop your agenda into the chatbot and ask what you’re missing. Run your strategy plan through it and ask for feedback before your next off-site.

This only works if the whole team adopts it. And that’s where leaders come in.

Leaders need to be intentional. Because while AI can streamline collaboration, it can also introduce risks. If team members outsource their attention to a bot, they may stop listening. If everything’s recorded, people may speak up less. The quiet voices might go even quieter.

That’s why leadership still matters. Psychological safety? Still your job. Empathy? Still your job. Motivation and morale? Still your job.

AI can’t do that for you. But what it can do is give you more time to focus on it. Because when the bots handle the mechanics, you can focus on the human side of leadership — the part that never gets automated.

The Future of AI-Powered Teamwork

So, where’s your team right now? Are you stuck in “slower,” resisting change? Are you in “simpler,” just automating inbox chores? Or are you starting to work “smarter,” using AI to enhance how your team thinks and collaborates?

Wherever you are, there’s room to grow. Don’t just ask what AI can do. Ask how your team can do better work with it. Try a prompt. Test an idea. Challenge a plan. Start treating AI like a teammate, not a tool. Because the future of AI-powered teamwork isn’t about tech. It’s about trust. It’s about how you use new capabilities to build better teams, make better decisions, and do work that actually matters.

And that’s something worth getting smarter about.

Image credit: Google Gemini

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Leading Through Uncertain Times

Leading Through Uncertain Times

GUEST POST from David Burkus

One of the biggest myths in leadership—especially when leading through uncertainty—is that strong leaders always appear rock-solid and unwavering. That they must exude confidence, provide a flawless roadmap, and convince everyone that the future is secure and under control. According to this myth, certainty equals strength, and any expression of doubt is a liability.

But here’s the truth: rigid confidence in a fragile plan is a recipe for disaster.

The act of planning is more important than any one plan. Why? Because when leading through uncertainty, no plan survives its first contact with reality. The philosopher Mike Tyson put it more bluntly: “Everybody has a plan until they get punched in the face.” Whether it’s a global crisis, an unexpected shift in the market, or internal organizational upheaval, uncertainty guarantees that what looked good on paper will eventually fall short.

The real job of leading through uncertainty isn’t about having the right answer in advance—it’s about building the capacity to learn, adapt, and course-correct as events unfold.

The False Confidence Temptation

It’s easy to see why the myth of the all-knowing, confident leader has endured. In high-stress situations, people crave clarity. They want someone to reassure them that everything will be okay. And leaders, sensing that pressure, often feel the need to perform certainty—even if they don’t feel it.

So, they commit early. They communicate loudly. And then when facts change—as they always do in uncertain times—they feel trapped. Trapped by the story they’ve already told. Trapped by the perception of strength they feel compelled to maintain. As a result, they stick to plans that no longer work, hoping their authority will carry the day.

Meanwhile, their teams are watching—and not just watching decisions. They’re watching adaptability. And when leaders don’t adapt, trust begins to erode.

Why False Confidence Fails

Uncertainty exposes the flaws in static leadership. When leaders cling to their original plans, they send an implicit message: “I’m more committed to being right than I am to doing what’s right.”

That mindset doesn’t just limit a leader’s effectiveness—it damages the team’s morale. Employees begin to withhold concerns or ideas because they believe the direction is locked in. They stop offering feedback, stop speaking up, and start disengaging.

Even worse, when a leader projects confidence without substance, it creates false security. Teams may charge forward based on outdated assumptions, only to find themselves caught unprepared when the landscape shifts. In these moments, the cost of inflexibility isn’t just lost opportunities—it’s lost credibility.

But the inverse is also true. When leaders are transparent about what they don’t know, and quick to adjust when new information arrives, they model something far more powerful: humility, agility, and resilience.

Embrace the Discomfort of Not Knowing

Leading through uncertainty begins with a mindset shift: from knowing to learning.

Satya Nadella, the CEO of Microsoft, put it best when he said leaders must move from being “know-it-alls” to “learn-it-alls.” That shift is more than clever. It’s essential. Because when uncertainty hits, your old playbook won’t cut it. The market changes. Customer needs evolve. What worked last quarter may not apply today.

If you’re stuck thinking “I’ve got this figured out,” you’re missing what the moment is trying to teach you.

Great leaders ask great questions: “What are we missing?” “What could go wrong?” “What does the team see that I don’t?” By doing so, they unlock insights that top-down planning alone can’t deliver.

Paradoxically, vulnerability builds trust. When leaders admit they don’t have all the answers, but they’re committed to finding better ones, teams respond with greater openness and creativity. They don’t need their leader to be infallible. They need their leader to be present, curious, and real.

Rehearse for Change, Don’t Just React to It

Uncertainty isn’t a rare event anymore. It’s the default setting.

And in this environment, the most successful leaders don’t just prepare for the known—they rehearse for the unknown.

Think of a quarterback. They don’t memorize a playbook and call it a day. They run drills for dozens of scenarios. They rehearse breakdowns, coverage changes, weather shifts—anything that might happen on game day. Why? Because in high-pressure moments, instinct takes over. Preparation becomes performance.

Leadership is no different. When faced with unexpected change, your ability to pivot comes from prior practice.

That’s why modern leaders rehearse for change. Not just Plan A, but Plans B, C, and D. And they do it with their teams. What if our biggest customer leaves? What if a key supplier goes dark? What if our product suddenly faces a new competitor?

These aren’t pessimistic questions. They’re practical ones. And talking through them isn’t fear-mongering—it’s building resilience.

When teams rehearse together, they’re better equipped to respond together. They know where to go, who needs support, and what priorities must shift. That shared preparedness builds confidence—not in the plan, but in the team’s ability to adapt.

Communicate Early, Often, and Honestly

In uncertain times, silence is dangerous. When leaders don’t communicate, teams don’t relax—they spiral.

The absence of information is rarely interpreted generously. If leaders don’t speak up, people start filling the void with their own assumptions. And human nature being what it is, those assumptions usually lean toward worst-case scenarios.

That’s why leaders must communicate promptly and transparently—even if they don’t have all the answers.

Transparency doesn’t mean having everything figured out. It means being clear about what you know, what you’re doing, and what you’re still working on. The message can be as simple as:

  • “Here’s what’s happening.”
  • “Here’s what we’re doing about it.”
  • “Here’s what we need from you.”

This clarity transforms uncertainty from a threat into a shared challenge. It gives people agency. It builds trust. And it reinforces the most important message a team can hear: “We’re in this together.”

Model Adaptability, Not Perfection

When the world is unpredictable, your leading through uncertainty playbook should be built around adaptability—not perfection.

That means acknowledging when circumstances change. Updating your direction when new facts emerge. And giving your team permission to do the same. It’s not enough to say “we’re agile” in principle. You have to live it in practice.

And perhaps most importantly, you need to create space for your team to learn with you. Ask for input. Share lessons learned. Celebrate smart adjustments, even if they came after a mistake. The goal isn’t to be flawless—it’s to be flexible.

The Real Strength in Leading Through Uncertainty

If there’s one thing we’ve learned from recent years, it’s that the ground will keep shifting. There will always be new disruptions, new challenges, and new unknowns. But the best leaders don’t fear that reality. They prepare for it. They build cultures of learning, resilience, and trust. They lead not by pretending to have all the answers, but by modeling the pursuit of better ones.

Leading through uncertainty isn’t about being the one who always knows. It’s about being the one who always learns. It’s about modeling curiosity, building flexibility, and fostering trust.

Because the truth is, your team doesn’t need a hero with all the answers. They need a human who’s willing to listen, adapt, and learn alongside them.

That’s the kind of leadership that endures—even when the future doesn’t go according to plan.

Image credit: Pexels

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Feedback Giving Secrets

Feedback Giving Secrets

GUEST POST from David Burkus

A large part of doing your best work ever involves getting feedback on your performance. Feedback is how you know where to improve and where to build upon your strengths. Giving feedback is a requirement for unlocking greater performance, both individually and in teams.

But many leaders struggle to give feedback.

Sometimes this is because giving feedback, particularly constructive feedback is uncomfortable. It’s not fun to tell someone they’re under-performing. And sometimes it’s because the tactics leaders are taught to reduce that discomfort are—to put it bluntly—terrible. We’re told to combine positive and constructive criticism and sometimes even to “sandwich” in the constructive feedback around two pieces of praise.

But if you’ve ever tried this tactic, you know it doesn’t reduce the discomfort and it often makes the conversation less clear. So, don’t.

That’s the big secret to giving great feedback. Don’t mix messages. Give positive feedback and constructive feedback at different times and in different ways.

And in this article, we’ll review a few simple steps to make both positive and constructive feedback conversations less awkward and more productive.

Giving Positive Feedback

There are three keys to giving great positive feedback: 1) Do it right away, 2) Be specific, and 3) Explain why it matters.

Do It Right Away

The first key to giving great positive feedback is to do it right away. As soon as you notice someone’s exceptional actions, praise them for it. Don’t document and wait until the next check-in or performance review, comment on the behavior by the end of that day. The more quickly you offer someone praise, the more they understand that their performance matters and that they matter. Sometimes leaders want to praise publicly, so leaders will wait for the next team-wide meeting and praise a few different people. But that diminishes the importance of the individual actions by delaying the praise. And besides, there is no rule that says you can only praise someone’s actions once.

Be Specific

The second key to giving great positive feedback is to be specific. Comment on the specific behavior you observed as well the specific situation they were in. And get specific about why their action or idea was so good. While you should give your people praise like “I’m proud of you” and “You’re awesome,” too much vague praise starts to feel stale and insignificant. So, when you’re giving feedback on a specific action, be as specific as possible. As a bonus, most of the time, when a specific action is praised, people want to do more of it. You may get more of what you measure, but you always get more of what you praise.

Explain Why It Matters

The third key to giving great positive feedback is to explain why it matters. This isn’t about just saying “I really appreciated that.” Instead, it’s about connecting the specific action you’re praising to the larger whole of team or organizational success. People want to know the work they do matters, but it’s often hard to see how their day-to-day tasks fit into the bigger picture and lead to organizational success. So, the best time to help them see the whole team and the significance of their role in it is when you’re praising the actions that lead to team-wide wins.

Giving Constructive Feedback

Likewise, there are three keys to giving great constructive feedback:

  1. Comment on behavior, not intent,
  2. Co-create solutions, and
  3. Close with potential

Comment On Behavior

The first key to giving great constructive feedback is to comment on the behavior—that’s it. Comment solely on the action you observed or words you heard. Many times, when giving constructive criticism we guess at the rationale behind the behavior. This is a distraction. We’re not mind readers; we’re going to guess wrong from time to time. And when we do (or even if we guess right and the other person is in denial) we can end up moving the conversation away from the behavior that needs to change and into an unproductive argument about someone’s mindset. If the goal is to change behavior, focus on behavior.

Co-Create Solutions

The second key to giving great constructive feedback to is co-create solutions. Once you’ve commented on the behavior, and maybe even explained its effect on the rest of the team, it’s time to find a better way to behave moving forward. However, often leaders tend to just dictate what the person should do. But if you want the behavior change to stick, you have to involve the person responsible for the action. You have to co-create a solution. Instead of telling them what to do, take the time to ask questions that guide and direct them toward finding a better way to behave. You’ll get more buy-in and you’ll increase their autonomy and hence motivation to change.

Close With Potential

The third key to giving great constructive feedback is to close with potential. End on a high note. But more importantly, end on a note that emphasizes your belief in their ability to improve. In perhaps one of the best studies on teacher feedback among students, researchers found that 19 simple words at the top of the paper had a dramatic effect on whether students took the time to revise and improve. Those words: “I’m giving you this feedback because I have very high expectations and I know that you can reach them.” If leaders did the same at the closing moments of a constructive feedback conversation, that would dramatically improve the chances of people improving.

Part of the reason giving feedback is so uncomfortable for leaders is that it feels like judging people and not coaching them. And that’s why the closing moments of feedback are so important, whether it’s closing positive feedback with an explanation of why those actions are appreciated or closing constructive feedback with a comment on that person’s potential. Those final moments of the conversation make the difference between feedback that can be readily applied and feedback that’s quickly discarded. Giving feedback is about the behavior, but it’s also about why it’s so important to improve. Great feedback empowers everyone to do their best work ever.

Image credit: Pexels

Originally published at https://davidburkus.com on January 17, 2022.

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Celebrate Your Small Team Wins

Celebrate Your Small Team Wins

GUEST POST from David Burkus

Progress is a powerful human motivator. But unfortunately, many teams mark progress only when projects are complete or big milestones are crossed. They don’t often celebrate small wins that build up to those big completions.

But recent research suggests that small wins celebrated regularly are a more potent way to keep teams engaged and motivated. In a landmark study from Teresa Amabile, participants were most energized and motivated not in the aftermath of a big celebration, but when they had little breakthroughs — when they found small wins to celebrate.

In this article, we’ll outline four keys to celebrate small wins on teams more powerfully, so that small wins can have a BIG effect on your team’s motivation.

1. Celebrate Daily

The first key to celebrating small wins on teams is to celebrate daily. It’s important to have a ritual on your team where wins are celebrated on a regular basis — preferably daily. Celebrating daily has two big effects on teams. The first is that it becomes something embedded in the culture and something that makes the day feel incomplete without the celebration moment. The second is that it reinforces the message that a win is a win no matter how small, and that gradually encourages the team to look beyond big milestones and appreciation smaller victories much more.

There are a few good ways to celebrate daily. You could end each day with a different member of the team sharing their win, with a new person every day. Or if you have the time, you could do one win per person every day. But you could also make it a game by trying to find three wins each day and seeing how long into the day it takes to get there. If you’re on site, hang a whiteboard where everyone can see it. If you’re remote or hybrid, make it a dedicated channel in Slack, Teams, or whatever communication tool you use. Regardless, celebrate daily in order to reiterate the concept that there is something worth celebrating every single day.

2. Celebrate Progress

The second key to celebrating small wins on teams is to celebrate progress. As reviewed above, progress is a powerful human motivator. Many teams only measure progress based on external markers like milestones or project completions. And that can be highly motivating and an easy way to connect small wins to progress. Even if it’s a very little victory, when it’s listed, you can talk about how that win brings the team closer to a significant milestone or to project completion.

But savvy leaders connect small wins to internal progress as well. Many individual victories listed during daily small win sessions will be more indicative of that person’s improved skills or career progress. So, make the effort to remind the person celebrating how that win never would have happened without the growth in a specific area that you’ve noticed over time — and even better if you can point to the future growth that win suggests. Between external and internal markers of progress, it should be simple to connect every victorious moment to the momentum of your team.

3. Celebrate Contributions

The third key to celebrating small wins on teams is to celebrate contributions. Work is teamwork. Most victories are a team effort — even small wins. It may have been volunteering to help on a specific project, or just handing off their work in a timely fashion so the next person could build upon it. Some people do have small wins in isolation, but more likely someone else’s effort contributed in some way to that person’s success. So, when one teammate is stating their win, make sure they’re also expressing gratitude to the teammates that helped them.

Ideally, teammates learn over time to use small win celebrations as a gratitude exercise as well. But as a leader you may need to model the way during your shares and ask specific questions that draw out the contribution when others share. Overtime, that should turn celebrating contributions into a regular habit on the team. And the team will internalize their interdependence upon each other — and celebrate their collaborations as well.

4. Celebrate Impact

The fourth key to celebrating small wins on teams is to celebrate impact, as in celebrate the impact that this win is going to have not on the team but on the people who that team serves. Progress is a potent motivator but it’s even more potent when combined with a sense of purpose. And the clearest, more powerful way to help employees feel purpose in their work is to connect their work to an act of service — the more specific the connection the better. Leaders ought to provide a concise answer to the question “who is served by the work that we do.” The “who” could be customers or end users, or stakeholders, or even other teams inside the organization who are enabled by the work your team does.

So, when teams celebrate small wins, help them connect the win to how it serves those beneficiaries. Hopefully, they notice the connection on their own but if not, you may need to ask specific questions that draw that connection out. Ending each celebration session with a connection to impact and purpose reminds people that their work matters—and hence their wins matter as well.

In the end, that’s what most individuals and teams need to be motivated by their work. They need to know their work matters. And a daily ritual of celebrating small wins (and the contributions, progress, and impact of those wins) becomes a daily reminder of what matters. And that should motivate everyone on the team to do their best work ever.

Image credit: Pexels

Originally published at https://davidburkus.com on March 6, 2023.

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Managing B Players in the Pursuit of Excellence

Managing B Players in the Pursuit of Excellence

GUEST POST from David Burkus

When we talk about building high-performing teams, we tend to focus on the stars — the A players. These are the people who turn heads, drive results, and seemingly do the work of ten. They’re the ones we spotlight in meetings, promote quickly, and praise loudly.

But here’s what we often miss: it’s not just the A players that keep teams running. In fact, it’s the B players — yes, the so-called “average performers” — that are often the reason your company is still standing after a crisis and the reason your team is humming along today.

Surprised? Let’s talk about why B players might be the unsung heroes of your team — and what great leaders do to support them.

Why B Players Get Overlooked

We over-glorify A players for a lot of reasons. They’re visible. They’re charismatic. They get results. But they can also be volatile. A players burn out. They job-hop. And if we’re not careful, they create cultures that are high-performance… until they’re not. Because eventually, the instability catches up.

B players, by contrast, are consistent. Reliable. Thoughtful. They’re the ones who quietly get the work done. They don’t seek the spotlight, not because they’re less capable, but because they’re not interested in climbing the ladder just for the sake of it. They value balance. They want to do great work — and then go home and be present for the rest of their life.

And that’s not a weakness. In many ways, it’s wisdom.

The Peter Principle and the Trap of Promotion

Part of the reason we mismanage B players is because most career paths are still built on a single staircase: do good work, get promoted into management. But this structure leads us right into what Dr. Laurence J. Peter famously called the Peter Principle: in any hierarchy, people tend to get promoted to their level of incompetence.

Think about it: a top-performing engineer gets promoted into a managerial role…and suddenly spends all their time in meetings, writing budgets, managing people — and none of it leverages what made them successful in the first place.

It’s not that they’re incompetent. It’s that they’ve been promoted into a role that requires a different skill set — one they may not have, and often, don’t even want.

What makes B players so valuable is that many of them recognize this dynamic early. They choose to stay in the roles where they excel, where they’re engaged, and where they contribute meaningfully. They don’t take the bait of promotion for promotion’s sake. And that self-awareness makes them an asset — not a liability.

The Many Faces of a B Player

B players aren’t one-size-fits-all. Some are former A players who chose to step off the fast track for the sake of family, health, or sanity. Some are deeply mission-driven truth-tellers who care more about doing the right thing than climbing a corporate ladder. Others are the connectors — the people who know how everything (and everyone) fits together in your organization.

Think of the longtime office manager who can navigate the org chart better than anyone else. Or the behind-the-scenes analyst whose work drives key decisions. These aren’t future VPs, but they’re foundational. If they left, your team would feel the loss immediately.

So how do you support B players in a way that helps them thrive?

Step One: Give B Players Permission

Many B players aren’t disengaged — they’re just waiting for a green light. They know what to do. They see the solution. But they’re respectful. They’re not going to go rogue or overstep their role. What they need isn’t more direction — it’s permission.

Sometimes, all it takes is six words: “I trust you. Go for it.”

When leaders make it clear that judgment is trusted, that autonomy is welcomed, and that action is encouraged, B players shine. It’s not about micromanaging less — it’s about actively empowering more.

Step Two: Build B Players a Parallel Path

Most organizations treat advancement as a vertical path. If you want more recognition or compensation, you have to manage people. But what if we built a parallel path — one that rewards deep expertise, not just leadership?

Titles like principal engineer, lead strategist, internal consultant, or senior specialist aren’t consolation prizes. They’re strategic roles that allow people to grow and stay aligned with the work they love.

Not every B player wants to be a people manager. And that’s not just okay — it’s something to design for. Because when we force people up the ladder without giving them options, we risk turning our best contributors into struggling supervisors.

If you can’t create new roles on the org chart, you can still help B players feel like they’re moving forward. Ask them: • “What part of your job do you wish you could do more of?” • “Where do you want to grow this year?” • “If I could redesign your role to be more aligned with your strengths, what would that look like?”

You’ll be surprised what you learn just by asking — and how much more engaged your B players become when they feel seen and supported.

Step Three: Recognize B Players’ Value — Loudly

We tend to celebrate the visible wins: the product launch, the sales deal, the standout presentation. But high-performing teams are built just as much on quiet consistency as they are on flashy achievements.

As a leader, it’s your job to see the whole team — not just the ones shouting the loudest. Make time to recognize the B players, the steady hands, the glue that keeps the group together.

If they’re remote, reach out. If they’re introverted, check in one-on-one. Leadership isn’t about chasing stars. It’s about making sure everyone has the opportunity to do their best work and be recognized for it.

The Bottom Line on B Players

The truth is, you can’t build a high-performing team with A players alone. You build it by assembling the right mix of talent, by understanding what each person brings to the table, and by creating an environment where everyone — including your B players — can thrive.

And here’s the best part: when you lead B players well — when you trust them, invest in them, and help them grow — you may just find that they had A-level talent all along. They just needed a leader who saw it.

Image credit: Pexels

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Building Trust as a New Leader

Building Trust as a New Leader

GUEST POST from David Burkus

Most new leaders know they need to build trust with their team. But here’s where it gets tricky: what if it’s not your team — at least, not yet?

Imagine stepping into a leadership role where you didn’t get to pick the team. Maybe you were hired from outside the organization. Maybe you were promoted from another department. Either way, you’re the new leader, and the team you’re inheriting doesn’t know you yet. You don’t know if they’ve been burned before by a previous boss. You don’t know what scars or successes they carry. What you do know is that you need to build trust — and fast.

This is where most new leaders stumble. They try to shortcut the process. They launch a flurry of team-building exercises. They host lunches. They schedule marathon one-on-one meetings. These efforts come from a good place, but they often miss the mark. Because trust isn’t actually built. Trust isn’t even earned. Trust is reciprocated.

And if you’re serious about developing trust with a new team, you need to understand how that trust loop really works — and how to keep it moving forward.

Why Traditional Trust-Building Strategies Fall Short

When stepping into a new leadership role, it’s tempting to think that trust builds linearly — more lunches, more meetings, more smiles equals more trust. But that’s not how trust actually grows.

Trust moves in a loop, not a line. It starts with a small trust connection — maybe a conversation over coffee — and invites a tiny leap of faith from your team. Someone shares a new idea or dares to give you honest feedback. If you respond with respect — if you listen, appreciate, and show genuine curiosity — you complete the loop. You signal: It’s safe to trust me.

That small leap leads to slightly bigger risks. More candid conversations. More creative ideas. More vulnerability across the board. If you keep meeting those risks with respect, the trust loop keeps spinning faster and stronger. But if you miss those moments — or worse, get defensive — you stop the loop cold.

For a new leader, mastering this trust loop is everything.

Trust Loop

How a New Leader Can Truly Build Trust

Building trust with a team you didn’t pick requires deliberate, daily actions. Here are four research-backed strategies to get the trust loop turning — and keep it spinning.

1. Signal Vulnerability Early

Everyone already knows you’re new. They know you don’t have all the answers yet. Pretending otherwise just makes you seem insecure or out of touch. Instead, lean into your newness.

Say things like, “I’m still learning how this team works.” Then prove it by listening. Create a space where people feel safe to teach you. This early show of vulnerability sparks empathy — and empathy is the gateway to trust.

When a new leader admits they don’t have it all figured out, it invites others to open up, too. It shows that you’re not just here to impose your will — you’re here to learn and lead together.

2. Share Information Transparently

Eventually, as the new leader, you will need to drive change. That’s probably part of why you were brought in. But when you do, don’t operate behind closed doors.

Instead, treat your team like insiders. Pull back the curtain. Share early information about strategy shifts or organizational changes. Say things like, “This isn’t finalized yet, but here’s what I’m hearing and thinking — and I’d love your perspective.

Transparency builds belonging. It signals, I trust you with this information. And when people feel trusted, they’re much more likely to trust you in return.

3. Respond to Vulnerability with Respect

When your team members finally take a risk — whether it’s sharing a frustration, giving you feedback, or floating a bold idea — recognize it for what it is: a test.

They’re not trying to undermine you. They’re trying to see if you’re the real deal.

Your job isn’t to defend your decisions or your leadership history. It’s to listen. Ask clarifying questions. Thank them for being honest. Engage with their ideas sincerely — even if you don’t ultimately agree.

The way you respond to those early leaps of faith will define whether the trust loop accelerates — or seizes up.

4. Amplify Unheard Voices

One of the easiest ways to build trust with a new team is to ensure every voice is heard, especially the quieter ones. When historically quiet team members finally speak up, make it clear their input matters. Amplify their ideas in meetings. Circle back to them in discussions. Let the entire team see that contributions aren’t just tolerated — they’re valued. Without open communication, hierarchy and politics creep in fast. By contrast, when people feel heard and respected, they lean in with greater commitment and creativity.

Trust First, Change Second

Inheriting a team is tough. You’re stepping into a culture you didn’t create, with dynamics you don’t fully understand yet. And because you’re the new leader, it’s tempting to rush into action — prove yourself, make changes, shake things up. Resist that temptation.

The real work of a new leader is not about being liked. It’s about being vulnerable. Encouraging interpersonal risks. Meeting those risks with deep respect. That’s how you build trust. That’s how you turn a group of individuals into a committed team.

Because at the end of the day, you don’t want a compliant team that simply does what they’re told. You want a committed team that’s ready to go above and beyond — and commitment always starts with trust.

Image credit: Pixabay

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Why Meeting Icebreakers Matter

Why Meeting Icebreakers Matter

GUEST POST from David Burkus

Icebreakers are not just games or frivolous activities. Many people have memories of cringeworthy and awkward games played under the pretense of “team building.” I was one of them. But the research on icebreakers is pretty clear. Icebreakers are powerful tools that can help teams find uncommon commonalities and build strong connections.

Icebreakers can be the key to unlocking a more collaborative, understanding, and high-performing team. However, the effectiveness of an icebreaker hinges on its relevance and comfort level. They should be personally meaningful and not make team members uncomfortable.

In this article, we’ll cover four such icebreakers for team meetings. They’re quick, and not cringe. Each of these icebreakers is designed to help teams connect, understand each other better, and perform at a higher level.

1. Energy Check

The Energy Check is an icebreaker that encourages team members to rate their energy level and discuss ways the team can support each other. This is done by having each team member rate their energy level on a scale of 1 to 5—with 1 being dead tired and 5 being energy to spare. Whatever the answer, the team can follow up with question about what they can do to support the person speaking. This opens up a conversation about ways the team can support each other and learn about each other’s challenges and weaknesses.

By encouraging open discussion about energy levels and support needs, this icebreaker fosters a culture of empathy and understanding within the team. It helps team members to understand that they are not alone in their struggles and that they can rely on their team for support. This can significantly improve team cohesion and performance.

2. Triple H

Triple H is an icebreaker that allows team members to share a hero, highlight, and hardship in their life or career. Each team member is asked to share a hero who inspires them, a highlight from their life or career, and a hardship they have faced. This not only allows team members to disclose personal preferences, values, and experiences, but also creates the opportunity to find uncommon commonalities and build bonds through shared experiences.

By sharing their heroes, highlights, and hardships, team members can gain a deeper understanding of each other’s motivations, achievements, and challenges. This can lead to increased empathy, respect, and cooperation within the team.

3. Defining Moment

Defining Moment is an icebreaker where team members share a defining moment that shaped who they are today. Think of it as a faster version of Triple H—one that just focuses on the highlight. Each team member is asked to share a significant event or experience in their life or career that has had a profound impact on them. This encourages team members to share something personally meaningful and helps find uncommon commonalities that are deeper and more personally meaningful.

By sharing their defining moments, team members can reveal aspects of their personality and values that may not be apparent in a professional setting. This can lead to increased understanding and respect among team members, fostering a more harmonious and productive team environment.

4. Three Snaps

Three Snaps is an icebreaker where team members share three meaningful photos from their camera roll. Each team member is asked to share three photos that are meaningful to them. This allows team members to share about themselves to the level they’re comfortable with and helps find commonalities and build connections through shared experiences and interests.

By sharing their photos, team members can give others a glimpse into their personal lives, interests, and experiences. This can lead to increased understanding and connection among team members, fostering a more cohesive and collaborative team environment.

These icebreakers, when used effectively, can be powerful tools for building a more connected, understanding, and high-performing team. They can help teams find uncommon commonalities, build strong connections, and understand each other better. In other words, these short, non-cringe icebreakers can help any team do its best work ever.

This article originally appeared on DavidBurkus.com

Image credit: Pexels

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Rebuilding Trust When You’ve Broken It

Rebuilding Trust When You've Broken It

GUEST POST from David Burkus

Trust is the foundation of every high-performing team. It’s the invisible force that enables collaboration, fuels innovation, and keeps teams resilient in the face of setbacks. But when that trust is broken – leaders need to focus on how to rebuild trust carefully and deliberately. Rebuilding trust isn’t as simple as offering an apology and moving on. In fact, that’s where many leaders go wrong.

They believe a sincere “I’m sorry” is all it takes to make things right again.

But it’s not.

Rebuilding trust takes far more than words—it takes sustained action. And if you’re serious about leading a high-performing team, you need to understand the process of how to truly rebuild trust when it’s been damaged.

Most Leaders Get Rebuilding Trust Wrong

Let’s start with the apology. A real apology – the kind that has the potential to begin the healing process – sounds like this: “I did this. I now know it was wrong. I see the impact it had on you. And I’m going to make it right.” That’s not the same as saying “I didn’t mean it” or “I’m sorry if anyone was offended.” Those aren’t apologies; they’re excuses dressed up in regret.

Even when leaders get the words right, they often assume the work ends there. But rebuilding trust doesn’t happen with a single moment of contrition. Trust isn’t built on words. It’s built on behavior.

What leaders fail to realize is that when they betray trust, they don’t just damage the relationship – they break an emotional loop. I call it the trust loop, and it exists in every relationship you have with your team, both collectively and individually. That loop is a cycle of expectation, action, and consistency. When everything is working well, the loop reinforces itself and trust grows. But when trust is violated, the loop shatters—and rebuilding it takes far more than a one-time gesture.

Why Words Aren’t Enough To Rebuild Trust

When you break trust and then try to move on too quickly, you’re sending an unspoken message to your team: “This wasn’t that big of a deal.” And that message undercuts any sincerity you intended with your apology. Research backs this up. Paul Zak, a neuroscientist who studies trust in organizations, found that employees in high-trust workplaces report 74% less stress and 50% higher productivity. Trust isn’t just a feel-good concept – it’s measurable, and it affects everything from performance to retention. But that kind of trust can’t exist unless leaders take full accountability, even for their mistakes.

Taking accountability isn’t just about admitting the error – it’s about acknowledging the impact. And that’s where a lot of well-meaning leaders go off track. They say, “I made a mistake,” but they don’t take the time to understand or validate how that mistake affected others. The result? Their apology feels hollow. The team sees them as principled, maybe, but detached. Or worse – performative.

To truly rebuild trust, leaders need to demonstrate both responsibility and empathy. Because your team needs to know not just that you’re sorry, but that you get it. That you see the ripple effect your actions had, and that you care enough to do better.

What Rebuilding Trust Actually Takes

So how do you rebuild trust?

It starts with a strong apology, yes. But it doesn’t end there. Here are four steps to guide the process—and none of them can be skipped.

1. Own the Mistake – and Its Impact

Rebuilding trust begins with full accountability. You must take ownership of what happened and openly acknowledge the harm it caused. That might mean calling out specific behaviors, admitting lapses in judgment, or addressing how your decision made the team feel undervalued or vulnerable. This isn’t a time to minimize, justify, or deflect. And it’s not just about your intention – it’s about the impact. The more specifically you can articulate what went wrong and why it mattered, the more credible your apology becomes.

2. Invite The Team Into The Solution

After accountability comes action. But not behind closed doors. Telling your team, “I’ll do better,” isn’t enough. They need to see you doing better. Better yet, they need to be part of the process.

Invite them into the solution. Talk through what happened. Share the thinking behind your original decision—not to excuse it, but to help the team understand where things went wrong. Then ask for input. What would they have done differently? What safeguards could be put in place to avoid a repeat? The more you co-create the fix, the more your team sees that you’re serious about change. Transparency builds credibility. And when your team sees you working on yourself, they’re more likely to work with you to rebuild what was broken.

3. Show Them You’re Changing

The most powerful way to rebuild trust is to demonstrate new behavior in old situations. If you made a decision that sidelined the team last time, then the next time a similar decision comes up, you need to do the opposite. Bring the team in early. Ask for feedback. Show them that the lesson was learned – and internalized.

They don’t need to see everything you’re doing differently. But they do need to see you behaving differently in the kinds of situations that broke trust in the first place. That’s how predictability is restored. And predictability is a cornerstone of trust.

4. Be Consistent—Every Day

This is where most leaders lose momentum. They start strong. They apologize, they make a few changes, they check in. But over time, old habits creep back in and the consistency fades. And when that happens, the message to the team is clear: “That apology wasn’t real.”

Rebuilding trust isn’t about grand gestures. It’s about small, daily actions. It’s about showing up consistently. Following through consistently. Making decisions with integrity—consistently.

The longer you sustain those behaviors, the more the trust loop starts to turn again. Slowly, day by day, your team regains their confidence – not just in your words, but in your ability to lead with integrity.

Always Be Rebuilding Trust

You don’t rebuild trust with a single apology. You rebuild trust by showing that your apology meant something. That you’ve changed. That the behavior that broke trust won’t be repeated.

And while that takes time, it’s worth it. Because trust is what makes teams resilient. Trust is what drives performance. And trust – when rebuilt the right way – can actually come back stronger than before.

So, if you’ve broken trust with your team, don’t aim for forgiveness. Aim for consistency. Start by owning your mistake. Involve your team in the fix. Show them the change. And then keep showing up – day after day.

That’s how you rebuild trust. And that’s how you restart the trust loop.

This article originally appeared on DavidBurkus.com

Image credit: Pixabay

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Getting the Most Out of Quiet Employees in Meetings

Getting the Most Out of Quiet Employees in Meetings

GUEST POST from David Burkus

Getting quiet employees to speak up in meetings can feel like a challenge, but it doesn’t have to be. The truth is silence doesn’t mean disengagement. Often, quiet team members are the most reflective, thoughtful contributors—they just need the right environment to share their insights. If you’ve ever wondered how to help them find their voice, you’re not alone. It’s a question many leaders face, and the answer lies not in fixing the individual but in fixing the environment.

Let’s explore how to create a space where everyone feels confident contributing and where the team benefits from the diverse perspectives that emerge.

What Leaders Often Get Wrong

A common tactic leaders use to engage quiet employees is calling on them directly during meetings. It seems logical—put someone on the spot, and they’ll contribute, right? Wrong. Forcing participation in this way often backfires. When you call someone out with, “We haven’t heard from you, what do you think?” you’re not creating an opportunity; you’re creating pressure. This can leave the individual feeling unprepared or even embarrassed, which only reinforces their reluctance to speak up in the future.

One-on-one conversations with quiet employees can also miss the mark. Phrasing like, “I haven’t heard from you in meetings lately,” may seem supportive, but it can come across as criticism. Employees may interpret it as, “You’re not contributing enough,” which puts them on the defensive. The issue isn’t the individual’s nature; it’s the dynamics of the meeting itself.

Build an Environment That Encourages Input

Instead of focusing on “fixing” the quiet employee, focus on creating a space that naturally draws out their input. The foundation of this approach is psychological safety, a concept championed by researcher Amy Edmondson. Psychological safety ensures team members feel respected and valued, even when sharing dissenting ideas. Leaders play a pivotal role in cultivating this environment.

One powerful tool is asking better questions. Broad, open-ended prompts signal that all perspectives are welcome and needed. For example:

  • “What perspectives might we not have considered?” This invites team members to think expansively without feeling the pressure to speak directly from their own viewpoint.
  • “How do you see this issue affecting our team or organization as a whole?” This leverages the natural reflective tendencies of quieter team members, giving them an entry point to share their thoughts.
  • “What insights from your work could help us solve this?” By focusing on an individual’s expertise, this question creates a comfortable way for them to contribute.
  • “What have you seen work well in similar situations?” Grounding the conversation in personal experience allows quieter team members to share insights on their terms.

These types of questions help build trust and demonstrate that every voice matters.

Rethink Meeting Dynamics

The structure of your meetings can either foster or stifle participation. Too often, meetings are tailored to the preferences of more vocal team members, leaving quieter employees without a natural space to contribute. To counteract this, vary the formats of your meetings to accommodate different communication styles. Some team members thrive in group discussions, others in chat-based brainstorming, and still others prefer to provide detailed input via email. By alternating your approach, you give everyone an opportunity to engage in the way that suits them best.

Another powerful tactic is structured silence. When you pose a key question during a meeting, instead of opening the floor immediately, give everyone a few minutes to think and jot down their ideas. If you’re meeting virtually, ask participants to type their responses into a shared chat or document. This approach levels the playing field by giving everyone equal time to formulate their thoughts before louder voices dominate the conversation. Research consistently shows that this kind of silent brainstorming not only generates more ideas but also produces better ones.

Support Contributions in the Moment

When a quiet employee does speak up in meetings, how you respond matters. A positive reaction reinforces their willingness to participate again. Start by praising their contribution and ensuring it gets the attention it deserves. Avoid allowing others to immediately dismiss or talk over their idea. Instead, amplify it by saying something like, “That’s an interesting perspective. Let’s explore that further.”

This approach sends a clear message: their input is valued, and this team appreciates diverse ideas. Over time, these affirming responses build confidence and encourage more frequent participation.

Amplify Voices Outside the Meeting

Sometimes, even with the right environment, a quiet employee may hesitate to contribute in the moment. In these cases, follow up with them privately after the meeting. Instead of framing the conversation as a critique, approach it as an opportunity. For example, you might say, “I’d love to hear your thoughts on what we discussed today. What’s your perspective?”

When they share, praise their ideas and encourage them to bring them up in future meetings. If they do, reinforce their contribution publicly. Highlight the value of their insights to the team, ensuring they feel recognized and respected. This two-step process—private encouragement followed by public amplification—builds their confidence and strengthens their connection to the team.

Create Space for Every Voice

Quiet employees aren’t a problem to be fixed; they’re a strength waiting to be unlocked. By shifting your focus from “Why won’t they speak up?” to “How can I create an environment where they feel comfortable contributing?” you’ll foster a more inclusive and innovative team dynamic. Start by rethinking your meeting structures, asking better questions, and supporting contributions both in and out of the meeting room. Over time, you’ll see not just one employee speaking up more but a cultural shift where every voice is heard—and valued.

By encouraging everyone to speak up in meetings, you’ll unlock the full potential of your team. After all, the best ideas don’t come from the loudest voices. They come from the collective brilliance of the group. It’s your job as a leader to make sure every voice has its chance to shine.

This article originally appeared on DavidBurkus.com

Image credit: Pixabay

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