Tag Archives: Zoom

Zoom Tutorial – Amazing New PowerPoint Background Feature

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EPISODE SIX – Ask the Consultant

Today in EPISODE SIX of Ask the Consultant, host Braden Kelley shows you how to take advantage of an amazing new Zoom feature that lets you easily create compelling videos with PowerPoint slides over your shoulder in the background.

This is a way better method of presenting slides than having your camera on and sharing your screen.

This video is itself an example of what you can do with this new Zoom feature (currently in BETA) and inside I’ll show you step by step how to do it.

This zoom tutorial will help all of the following people be more efficient and effective:

It shows how to simply do what previously took third-party apps like mmhmm or post-production video editing knowledge and lots of time to achieve. It’s so easy that I can finally get around to recording Change Planning Toolkit™ eLearning and certification programs.

So, stay tuned!

Surprise people the next time you present on Zoom or record more compelling instructional videos and e-Learning to power your business or engage your students.

Now would be a great time to hire me to do a virtual keynote for your organization to empower your employees with greater knowledge and capabilities around innovation, change, transformation or design thinking.

Book Innovation Speaker Braden Kelley for Your Event

Quick Reminder of Steps to Create Over the Shoulder Slides in Zoom

PART ONE:

  1. Create a new PowerPoint (13.33” x 7.5” works well)
  2. Choose a Background for your Zoom slides
  3. Fill default wide-screen format of all slides
  4. Copy slide from source presentation and paste it as an image onto one of your new background slides
  5. Resize pasted slide image to be 9.5” wide
  6. Position slide image upper right with ¼” border
  7. Repeat

PART TWO:

  1. Open Zoom
  2. Start a Meeting
  3. Click the Start Video icon (ALT + V)
  4. Click the Screen Sharing icon (ALT + S)
  5. Click the Advanced tab
  6. Click on ‘PowerPoint as Virtual Background’
  7. Select Your PowerPoint to import as a background

Help Shape the Next ‘Ask the Consultant’ Episode

  1. Contact me with your question for the next video episode of “Ask the Consultant” live from my innovation studio

  2. Grab a great deal on Stoking Your Innovation Bonfire on Amazon while they last!

  3. Get a copy of my latest book Charting Change on Amazon

Below are the previous episodes of ‘Ask the Consultant’:

  1. EPISODE ONE – What is innovation?
  2. EPISODE TWO – How do I create continuous innovation in my organization?
  3. EPISODE THREE – What is digital transformation?
  4. EPISODE FOUR – What is the best way to create successful change?
  5. EPISODE FIVE – What is design thinking?
  6. All other episodes of Ask the Consultant


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Remote Project Management – The Visual Project Charter™

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Remote Project Management - The Visual Project Charter™

The truth is that for most of us project managers, whether we want to admit it or not, the process of creating a project charter is one that we often dread.

We sit there in front of a Microsoft Word template blinking at us on the screen and realize just how much missing or incomplete information we have when we begin typing into the one of the very first, and potentially most important artifacts for any project.

We know we face the sending of a series of emails, follow up emails, follow up to the follow up emails, and maybe even some escalation emails and phone calls just to get the information we need to create the first draft of a project charter. And that’s before we even begin trying to get alignment, buy-in, and sign-off on the document.

Now, add in the challenges of trying to create a project charter when everyone is working remotely and our sacred task of initiating a project doesn’t get any easier.

So, there has never been a better time to leverage the Visual Project Charter™.

The Visual Project Charter™

With online whiteboarding tools like Mural, Miro, LucidSpark and Microsoft Whiteboard you can easily download the Visual Project Charter™ for FREE as a JPEG and upload it as a background to place digital sticky notes on as you collaborate with cross-functional team virtually using Zoom, Cisco WebEx or Microsoft Teams.

Visual Project Charter™

Click here to access the PDF poster (35″x56″) and JPEG of the Visual Project Charter™

To help give you a better idea of how easy this is to do and what it might look like, I created the following short six-minute video introduction to the Visual Project Charter™ to show how easy it is to take the JPEG and upload it as a background into online whiteboarding tools like Mural, Miro, LucidSpark or Microsoft Whiteboard where you can place digital sticky notes instead of real ones as you collaborate with cross-functional team virtually using Zoom, Cisco WebEx or Microsoft Teams.

Click here to access the PDF poster (35″x56″) and JPEG of the Visual Project Charter™

Remote Project Management

Whether you download the Visual Project Charter™ PDF and print it as a poster (35″x56″) or use the JPEG in the digital world I’m sure you’ll agree that this a much more visual, collaborative, enjoyable and effective way to gather all of the information to populate your project charter and build the buy-in and alignment necessary to make your project a success!

Here is a step-by-step guide for how to use the Visual Project Charter™ with online whiteboarding tools like Miro, Mural, LucidSpark and Microsoft Whiteboard:

  1. Download the Visual Project Charter™ from this web site

    2. (both JPEG and PDF)

  2. Create a new workspace in your online whiteboarding tool (Miro, Mural, LucidSpark or Microsoft Whiteboard)

  3. Upload the JPEG version of the Visual Project Charter™ to your online whiteboarding tool
    • MIRO – ‘Upload->My Device’ (left side icons)
    • MURAL -‘Images->import images’ (left side icons)
    • LUCIDSPARK – ‘Insert->Images’ (under hamburger menu on the top)
    • WHITEBOARD – ‘Images->Library Image’ (bottom icons)

  4. Resize the JPEG image after it is added

  5. Lock the JPEG image down so people can’t move it around when placing their sticky notes

  6. Create work areas around the Visual Project Charter™ to give you larger, targeted areas to work (if desired)

  7. Plan and execute your cross-functional team meeting to populate the Visual Project Charter™ via Zoom or Cisco WebEx or Microsoft teams when the workspace is built

  8. Have fun!

  9. Use the results of your Visual Project Charter™ session to create a traditional project charter and route it for signatures

Charting ChangeI’m sure you’ll get a lot of value out of the Visual Project Charter™, especially when using it as part of your remote project management best practices.

And, if you like the Visual Project Charter™, you will LOVE the Change Planning Toolkit™ and should definitely pick up copies of my books:

  1. Charting Change
  2. Stoking Your Innovation Bonfire

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