Tag Archives: teamwork

The Real Reason Your Team Isn’t Speaking to You

The Real Reason Your Team Isn't Speaking to You

GUEST POST from David Burkus

It’s a common issue in many organizations – teams not voicing obstacles or issues in their work. If you’ve been a leader for a while, you’ve probably experienced it firsthand. Maybe you and your team had a check-in meeting with everyone, and everything was positive. Everyone gives a status update. And no one is asking for help. So, the meeting ended, and everyone went about their business.

But you were suspicious. Your team was saying it was all good. But then they started missing deadlines, or the project came in over budget, or it didn’t come in at all.

You’re not alone. In fact, in many organizations’ failures happen and get covered up at many levels of the organization. It’s not uncommon for senior leaders to be the least informed about what’s really happening in the organization because everyone at every level is trying to minimize failure…or trying to minimize their role in it.

No one trusts each other enough to share their setbacks, so no one knows what’s holding the team back.

But trust doesn’t automatically resolve teamwide issues. Building trust is great, but research suggests that trust alone is insufficient. Instead, teams need to feel psychological safety—a climate of mutual trust and respect that helps team members feel safe to take interpersonal risks. Risks like voicing failures or disagreements, but also risks like sharing their “crazy” ideas that just might be brilliant.

Teams with psychological safety have members who can be vulnerable and authentic with each other. They ask questions or offer ideas that may seem odd but can lead the team’s thinking in new directions. Psychological safety encourages team members to speak up when they disagree, and as a result more diverse viewpoints are shared. Psychological safety reduces failures, because when people feel that they can speak freely they’re more likely to intervene before a team makes a mistake. In fact, research from Harvard Business School professor Amy Edmondson, who first discovered the power of psychology safety on teams, suggests that on diverse teams, psychological safety determines whether their varied strengths are harnessed or if they perform below their potential.

In her work, Edmondson describes psychological safety as “a team climate characterized by interpersonal trust and mutual respect in which people are comfortable being themselves.”

Trust and Respect.

These may seem similar. But they have their differences. The interplay between them is what builds psychological safety. Trust is how much we feel we can share our authentic selves with others. Respect is how much we feel they accept that self. If I trust you, then I will share honestly with you. If you respect me, then you will value what I’ve shared. High-performing teams don’t need to just trust each other, they also need to learn how to respect each other’s contribution.

So how can leaders build a sense of trust and respect on a team? Here’s a few ideas:

1. Celebrate Failures

Celebrating failures on a team doesn’t mean teams throw a party every time they lose, but it doesn’t mean that every loss immediately triggers a round of “shift the blame” or that they forbid each other from talking about “the project which shall not be named.” Failures are inevitable, and often for reasons outside of a team’s control. Clients change their mind. Budgets get cut. Global pandemics disrupt the supply chain and force everyone to look at each other on video calls. To build trust on a team, the team must be comfortable with the idea that they will fail—and that they will learn from failure.

So, taking the time to celebrate what the painful experience taught the team can be a worthwhile exercise. This happens in several ways. You could draft a “failure resume” for yourself and encourage teammates to do the same, listing every job or project that didn’t turn out as hoped. As a team, you could create a “failure wall” with pictures or quotes from projects that blew up or clients you didn’t win. Sara Blakely, founder of Spanx, throws regular Oops Meetings, where she admits her own mistakes and encourages the team to do the same. One pharmaceutical company went so far as to create “Failure Wakes” to gather researchers together around a promised but failed compound. The team said their good-byes, and expressed gratitude for the lessons working on that aborted drug taught them. These types of celebrations not only focus the team on lessons learned, but they encourage future risk-taking and keep teams motivated even when those chances of failure are high.

2. Hold After-Action Reviews

One way to at least celebrate learning if not failure is the after-action review. Although unlike clapping or waving, this is a more serious ritual done after the action (hence the name). Originally a military ritual, after-action reviews work well because they force the team to discuss strengths and weaknesses and to dissect past failures (and even successes) for lessons. Just after the team finishes a project, or during an important milestone, gather them together and ask them a few questions:

What was our intended result?
What was the actual result?
Why were they different?
What will we do the same next time?
What will we do differently next time?

The purpose of the meeting is not to find someone to blame, or someone to give all the credit. The goal is to extract lessons from the project about where the team is strong and where they need improvement. When people are open and honest about their weaknesses and contributions to failure, celebrate the vulnerability they just signaled.

3. Model Active Listening

The easiest way to signal disrespect to someone is make them feel ignored. The reverse is true as well. Making people feel listened to and truly heard is one of the simplest ways to signal that you respect what they have to say. Great team cultures are marked by how well they listen to each other and take turns speaking so everyone feels heard. But our natural tendency as humans can make it difficult to show others we’re listening. We want to help people. So, when people come to us with problems, we want to jump in and help right away. For team leaders, this tendency is even stronger. People are supposed to come to us for help, right? So, we start helping…which means we start talking…which means we stop listening.

One simple trick for ensuring you listen longer and help others feel more heard is to get used to saying, “Tell me more.” When someone says something that triggers a thought in your head, and you feel your mouth starting to open so your brilliant advice can greet the world—stop. Instead of whatever you were going to say, just say “Tell me more.” If you want to take active listening even further, consider a useful acronym from communication expert Julian Treasure: RASA. When someone else is speaking, Receive their ideas by paying attention to them as they speak. Appreciate what they are saying by nodding or giving confirming feedback. Summarize what the other person said when they’re finished. Then Ask them questions to explore their idea further. Since respect is a learned behavior, as you model active listening your team will follow your example—and more members of your team will feel heard and respected.

4. Recognize, And Share Credit

Leadership thinker Warren Bennis once noted that good leaders shine under the spotlight, but great leaders help others shine. Teams that share credit and take the time to recognize each other are teams where members feel more respected and more trusted. But teams that fight for credit when a project is finished (or fight over blame when it fails) diminish what little respect they had before. Great team leaders look for as many ways to share credit with their team as they can, even if they desire most of the credit. This can be as simple as taking the time to appreciate each team member’s strengths, or as big as shouting those praises throughout the company. When team members know what you appreciate about them, they know you respect their abilities and their ideas.

In addition, find small wins that can be celebrated more often—hence creating more opportunities to recognize others. Small wins have a big impact on individual and team motivation—and that impact only gets bigger when credit for the win is shared team wide.

Conclusion – The Psychological Safety Cycle

When individuals feel respected, and respectful behavior becomes the norm on a team, trust will naturally increase as well. That ensures that great ideas, and great lessons, get heard and considered. Without respect, that trust you’re building by accepting failures and embracing held-back brilliance from your team, will have a very short half-life. You can’t sleep on respect.

It’s a cycle.

You build trust on the team, which encourages people to take risks (or to risk admitting failures) and if that risk is met with respect…trust grows even more. If it doesn’t, you’re failing even faster.

It’s worth including in the conclusion, that we’re not talking about repeat failures. Psychological safety doesn’t mean there’s no accountability for consistently under-performing. It doesn’t mean that people can get away slacking off or that teams will just keep failing. But it does mean they don’t have to be afraid to ask for help or admit those occasional times when they do fail. It means that they take learning and growth so seriously that don’t hold back talking about their own struggles and their own mistakes.

And that’s why high-performing teams are psychologically safe teams.

Image credit: Pixabay

Originally published on DavidBurkus.com on January 6, 2024

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Top 10 Human-Centered Change & Innovation Articles of April 2025

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Top 10 Human-Centered Change & Innovation Articles of April 2025 Drum roll please…

At the beginning of each month, we will profile the ten articles from the previous month that generated the most traffic to Human-Centered Change & Innovation. Did your favorite make the cut?

But enough delay, here are April’s ten most popular innovation posts:

Innovation or Not? – Kawasaki Corleo — by Braden Kelley
From Resistance to Reinvention — by Noel Sobelman
How Innovation Tools Help You Stay Safe — by Robyn Bolton
Should My Brand Take a Political Stand? — by Pete Foley
Innovation Truths — by Mike Shipulski
Good Management is Not Good Strategy — by Greg Satell
ChatGPT Blew My Mind with its Strategy Development — by Robyn Bolton
Five Questions Great Leaders Always Ask — by David Burkus
Why So Many Smart People Are Foolish — by Greg Satell
Beyond Continuous Improvement Culture — by Mike Shipulski

BONUS – Here are five more strong articles published in March that continue to resonate with people:

Four Reasons Change Resistance Exists — by Greg Satell
Focus your Emotional Energy Purposefully — by Janet Sernack
10 Business Mythstakes Some Leaders Believe — by Shep Hyken
Three Ways Teamwork Can Fail — by David Burkus
Why Talent Drives Innovation — by Stefan Lindegaard

If you’re not familiar with Human-Centered Change & Innovation, we publish 4-7 new articles every week built around innovation and transformation insights from our roster of contributing authors and ad hoc submissions from community members. Get the articles right in your Facebook, Twitter or Linkedin feeds too!

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Human-Centered Change & Innovation is open to contributions from any and all innovation and transformation professionals out there (practitioners, professors, researchers, consultants, authors, etc.) who have valuable human-centered change and innovation insights to share with everyone for the greater good. If you’d like to contribute, please contact me.

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Building Transformative Teams

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Building Transformative Teams

GUEST POST from Greg Satell

One of the most common questions I get asked by senior managers is “How can we find more innovative people?” I know the type they have in mind. Someone energetic and dynamic, full of ideas and able to present them powerfully. It seems like everybody these days is looking for an early version of Steve Jobs.

Yet the truth is that today’s high value work is not done by individuals, but teams. It wasn’t always this way. The journal Nature noted that until the 1920’s most scientific papers only had a single author, but by the 1950s that co-authorship became the norm and now the average paper has four times as many authors as it did back then.

To solve the kind of complex problems that it takes to drive genuine transformation, you don’t need the best people, you need the best teams. That’s why traditional job descriptions lead us astray. They tend to focus on task-driven skills rather than collaboration skills. We need to change how we evaluate, recruit, manage and train talent. Here’s what to look for:

Passion For A Problem

I once had a unit manager who wasn’t performing the way we wanted her to. She wasn’t totally awful. In fact, she was well liked by her staff, coworkers, and senior management. But she wasn’t showing anywhere near the creativity required to take the business to the next level and we decided to ease her out of her position.

Then a funny thing happened. After she left our company, she became a successful interior decorator. Her clients loved how she could transform a space with creativity and style. She also displayed many of the same qualities that made her so well liked as a manager. She was a good listener, highly collaborative, and focused on results.

So why is it that someone could be so dull and unimaginative in one context and so creative in another? The simplest answer is that she was a lot more interested in interior decorating than she was in our business. Researchers have long established that intrinsic motivation is a major component of what makes people creative.

The biggest misconception about innovation is that it’s about ideas. It’s not. It’s about solving problems. So the first step to building a transformative team is to hire people interested in the problems you are trying to solve. If someone has a true passion for your mission, work to develop the ideas you need to crack the problem.

Collaboration Skills

We often think of high performing teams being driven by a dominant, charismatic leader, but research shows just the opposite. In one wide ranging study, scientists at MIT and Carnegie Mellon found that high performing teams are made up of people who have high social sensitivity, take turns when speaking and include women in the group.

Harvard professor Amy Edmondson has researched the workplace for decades and has found that psychological safety, or the ability of each team member to be able to give voice to their ideas without fear of reprisal or rebuke, is crucial for high performing, innovative teams. Google found much the same thing when it studied what makes great teams tick.

Stanford professor Robert Sutton also summarized wide ranging research for his 2007 book, The No Asshole Rule, which showed that even one disruptive member can poison a work environment, decrease productivity and drive valuable employees to leave the company. So even if someone is a great individual performer, it’s better to get rid of nasty people than allow them to sabotage the effectiveness of an entire team.

The most transformative teams are the ones that collaborate well. Unfortunately, it’s much easier to evaluate individual performance than teamwork. So lazy managers tend to reward people who are good at taking credit rather than those who actively listen and provide crucial support to those around them.

High Quality Interaction

There is increasing evidence that how teams interact is crucial for how they perform. A study done for the CIA performed after 9/11 to determine what attributes made for the most effective analyst teams found that what made teams successful was not the attributes of their members, or even the coaching they got from their leaders, but the interactions within the team itself.

More specifically, they found that teams that work interdependently tend to perform much better than when tasks are doled out individually and carried out in parallel. Another study found that teams that interacted more on a face-to-face basis, rather than remotely, tended to build higher levels of trust and produced more creative work.

While the quality of remote working tools, including teleconferencing apps like Zoom and collaboration tools like Mural and Miro, have greatly improved in recent years, we still need to take the time to build authentic relationships with those we work with. That can include regular in-person team meetups for remote teams or even intermittent relationship building calls unrelated to current projects.

What’s crucial to understand and internalize is that the value of a team is not just the sum of each individual contribution, but what happens when ideas bounce against each other. That’s what allows concepts to evolve and grow into something completely new and different. Innovation, more than anything else, is combination.

Talent Isn’t Something You Hire, It’s Something You Build

The truth is that there is no effective answer for the question, “how do we find innovative people?” Talent isn’t something you hire or win in a war, it’s something you empower. It depends less on the innate skills of individuals than how people are supported and led. As workplace expert David Burkus puts it, “talent doesn’t make the team. The team makes the talent.”

All too often, leaders take a transactional view and try to manage by incentives. They believe that if they contrive the right combination of carrots and sticks, they can engineer creativity and performance. Yet the world doesn’t work that way. We can’t simply treat people as means to an end and expect them to achieve at a high level. We have to treat them as ends in themselves.

Effective leaders provide their teams with a sense of shared purpose and common mission. They provide an environment of psychological safety not because of some misplaced sense of altruism, but to enable honest and candid collaboration. They cultivate a culture of connection that leads to genuine relationships among colleagues.

What’s crucial for leaders to understand is that the problems we need to solve now are far too complex for us to rely on individual accomplishments. The high value work today is done by teams and that is what we need to focus on. It’s no longer enough for leaders to simply plan and direct action. We need to inspire and empower belief.

— Article courtesy of the Digital Tonto blog
— Image credits: Pexels

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Three Ways Teamwork Can Fail

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Three Ways Teamwork Can Fail

GUEST POST from David Burkus

Teamwork is a constant in organizational life. You will work on teams for the majority of your career. Some of those teams will be an uplifting, engaging experience—but most will be an average or even a draining experience. Because most teams aren’t high-performing ones. Most teams fail to achieve a level of performance above the average of each individual’s capabilities. Most teams lack what Stephen Covey would call “synergy” but what organizational psychologists call “collective intelligence.”

Collective intelligence happens when a team’s performance on tasks exceeds what would be predicted by averaging the capabilities of each member. Collectively intelligence teams find a way to bring out more from each other than they even expected of themselves. And the inverse is true as well. When teams fail, it’s often because they fail to achieve collective intelligence.

In this article, we’ll outline three different reasons teamwork fails—or at least fails to achieve collective intelligence.

1. Social Loafing

The first reason teamwork fails is social loafing. Social loafing is a phenomenon that can seriously undermine the effectiveness of a team. It refers to individuals who do not fully commit to tasks or deadlines, taking advantage of the interdependence of work in teams. This lack of commitment can lead to missed deadlines, incomplete tasks, and a general decrease in team productivity.

The key to addressing social loafing is accountability. By holding each team member accountable for their assigned tasks, it is possible to remove the opportunity for social loafing. Regular check-ins can also be beneficial, as they allow team leaders to monitor progress and ensure that everyone is pulling their weight. By fostering a culture of accountability, teams can minimize the impact of social loafing and ensure that all members are contributing effectively.

2. Unequal Sharing

The second reason teamwork fails is unequal sharing. This occurs when certain individuals dominate conversations, preventing the full range of ideas from being expressed. When this happens, the benefits of all the team’s diversity are not fully utilized, leading to sub-optimal decision making.

To address unequal sharing, it can be helpful to introduce structure into team meetings. This could involve using timers to ensure that everyone gets a chance to speak or breaking larger teams into smaller groups to facilitate more balanced conversation. Encouraging conversational turn-taking can also be beneficial, as it ensures that all voices are heard.

3. Lack of Social Sensitivity

The third reason teamwork fails is a lack of social sensitivity. This is a less obvious, but equally damaging, issue that can affect team performance. It refers to the inability to perceive and empathize with the emotions and beliefs of others. This lack of empathy can lead to misunderstandings, conflict, and a lack of cohesion within the team.

Increasing social sensitivity within a team can be achieved in several ways. One effective strategy is to add more women to the team, as research has shown that teams with a higher proportion of women tend to have higher levels of social sensitivity. Additionally, taking steps to better understand and empathize with team members can also be beneficial. This could involve team-building exercises, training in emotional intelligence, or simply taking the time to listen and understand each other’s perspectives. By modeling behavior and teaching empathy, teams can become more socially sensitive and therefore more effective.

Building collective intelligence within a team is not always straightforward. It requires careful management and a commitment to fostering a positive team culture. By addressing issues such as social loafing, unequal sharing, and lack of social sensitivity, teams can become smarter and less likely to fail. The strategies outlined in this article provide a starting point for teams looking to improve their effectiveness and achieve their goals.

Image credit: Pixabay

Originally published on DavidBurkus.com on December 10, 2023

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Top 10 Human-Centered Change & Innovation Articles of February 2025

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Top 10 Human-Centered Change & Innovation Articles of February 2025 Drum roll please…

At the beginning of each month, we will profile the ten articles from the previous month that generated the most traffic to Human-Centered Change & Innovation. Did your favorite make the cut?

But enough delay, here are February’s ten most popular innovation posts:

Innovation is Dead. Now What? — by Robyn Bolton
When Best Practices Become Old Practices — by Mike Shipulski
3 Keys to Improving Leadership Skills — by David Burkus
Audacious – How Humans Win in an AI Marketing World — Exclusive Interview with Mark Schaefer
Which Go to Market Playbook Should You Choose? — by Geoffrey A. Moore
Turns Out the Tin Foil Hat People Were Right — by Braden Kelley
Are You a Leader? — by Mike Shipulski
Time to Stop These Ten Bad Customer Experience Habits — by Shep Hyken
Beyond the AI Customer Experience Hype — by Shep Hyken
A Tumultuous Decade of Generational Strife — by Greg Satell

BONUS – Here are five more strong articles published in January that continue to resonate with people:

A Toolbox for High-Performance Teams — by Stefan Lindegaard
Lean is the Enemy of Learning — by Robyn Bolton
Is it Time to ReLearn to Work? — by Geoffrey A. Moore
Why CIOs Should Co-Lead Customer Experience — by Howard Tiersky
There is Nothing Without Trust — by Mike Shipulski

SPECIAL BONUS: While supplies last, you can get the hardcover version of my first bestselling book Stoking Your Innovation Bonfire for 44% OFF until Amazon runs out of stock or changes the price. This deal won’t last long, so grab your copy while it lasts!

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Six Keys to Effective Teamwork

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Six Keys to Effective Teamwork

GUEST POST from David Burkus

Teamwork is the secret that makes common people achieve uncommon results. However, effective teamwork doesn’t just happen; it requires careful planning and implementation. This article provides six keys to effective teamwork that will help you build a high-performing team. These keys are not just theoretical concepts, but practical strategies that have been proven to work in real-world settings. They are designed to address the common challenges that teams face, such as lack of clarity, poor communication, personality clashes, fear of taking risks, lack of diversity, and lack of motivation. By addressing these issues, you can create a team that is not only effective but also enjoyable to be a part of.

1. Set Clear Goals

Setting clear goals is the first step towards effective teamwork. Goals provide direction and purpose, and they help team members understand what they are working towards. It’s important to set goals at both the team and individual levels. Team goals help to align everyone’s efforts, while individual goals help each team member understand their role and contribution to the team.

Setting clear milestones is also crucial. Milestones are like signposts on the road to success. They help you track progress, identify issues, and celebrate achievements. So, don’t just set goals, but also define clear milestones to guide your team’s journey.

2. Communicate Activity

Communication is the lifeblood of any team. Effective teamwork requires regular communication that keeps everyone on the same page and fosters a sense of camaraderie. One way to facilitate communication is through daily huddles or standups. These meetings provide a platform for team members to share their completed tasks, upcoming focus, and potential obstacles.

Regular check-ins also enhance collaboration and teamwork. They allow team members to share their progress, ask for help, and offer support to others. So, make communication a priority in your team, and watch as it transforms your team’s dynamics and performance.

3. Understand Differences

Every team is a melting pot of different personalities, strengths, weaknesses, and behaviors. Understanding these differences is key to effective teamwork. By recognizing and utilizing individual strengths and weaknesses, you can create a team that is greater than the sum of its parts.

A “manual of me” can be a useful tool in this regard. This is a document where each team member shares their preferences, strengths, weaknesses, and support needs. It helps team members understand each other better and work together more effectively.

4. Create Psychological Safety

Psychological safety is a state where team members feel comfortable taking risks, speaking up, and sharing failures. It’s a culture where people feel safe to be themselves and express their thoughts and ideas. Creating such a culture requires encouraging a safe environment for interpersonal risks and disagreements, embracing failures as learning opportunities, and modeling vulnerability and trust as a leader.

Remember, a team that fears making mistakes will never innovate. So, foster a culture of psychological safety, and watch as your team becomes a hotbed of creativity and innovation.

5. Disagree Respectfully

Disagreements are inevitable in any team. However, it’s how you handle these disagreements that determines the success of your team. Encourage your team members to disagree respectfully and value diverse ideas and opinions. This not only prevents conflicts but also leads to better decisions and solutions.

Active listening and asking questions instead of making statements can be a powerful tool in this regard. It helps to explore the assumptions behind differing ideas and promotes understanding and respect. So, don’t fear disagreements, but use them as an opportunity to learn and grow.

6. Celebrate Small Wins

Finally, don’t forget to celebrate small wins and milestones. Celebrations not only boost morale but also foster a sense of achievement and appreciation. Regularly share and celebrate individual and team wins, recognize contributions, and create a culture of appreciation and motivation.

Remember, a team that feels appreciated will always do more than what is expected. So, make it a habit to celebrate small wins, and watch as your team’s motivation and performance soar.

Effective teamwork is not a destination, but a journey. It requires continuous effort, commitment, and learning. However, with these six tips, you can make this journey smoother and more enjoyable. So, start implementing these tips today, and watch as your team transforms into a high-performing, cohesive unit that is capable of doing their best work ever.

Image credit: Pexels

Originally published on DavidBurkus.com on December 4, 2023

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Top 10 Human-Centered Change & Innovation Articles of January 2025

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Top 10 Human-Centered Change & Innovation Articles of January 2025 Drum roll please…

At the beginning of each month, we will profile the ten articles from the previous month that generated the most traffic to Human-Centered Change & Innovation. Did your favorite make the cut?

But enough delay, here are January’s ten most popular innovation posts:

A Toolbox for High-Performance Teams — by Stefan Lindegaard
Top 100 Innovation and Transformation Articles of 2024 — Curated by Braden Kelley
The Twelve Killers of Innovation — by Robyn Bolton
Building Trust for High Performing Teams — by David Burkus
Be Ridiculously Easy to Do Business With — by Shep Hyken
Uncertainty Isn’t Always Bad — by Mike Shipulski
The Real Winners of Mega Events — by Shep Hyken
Five Must Reads for 2025 — by Robyn Bolton
Don’t Slow Roll Your Transformation — by Geoffrey A. Moore
Is it Time to ReLearn to Work? — by Geoffrey A. Moore

BONUS – Here are five more strong articles published in December that continue to resonate with people:

Why Annual Employee Experience Audits Are Important — by Braden Kelley and Art Inteligencia
Top Six Trends for Innovation Management in 2025 — by Jesse Nieminen
Best Team Building Exercise Around — by David Burkus
You Are Doing Strategic Planning Wrong (According to Seth Godin) — by Robyn Bolton
Artificial Innovation — by Braden Kelley

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Five Secrets of Team Motivation

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Five Secrets of Team Motivation

GUEST POST from David Burkus

Every team leader knows the importance of keeping their team motivated. The more motivated your team, the more productive they are, and the better results they deliver. Research suggests that the more powerful form of motivation is intrinsic, flowing from an individual’s desire to do the work or achieve the outcome for their own reasons—not bonuses, awards, or other extrinsic motivators leaders often use. But that doesn’t mean leaders are out of options.

While your team will still be best motivated through reasons that are individual, there are still a few tactics you can use to motivate your team by creating a culture and climate where intrinsic motivation is most likely to develop.

In this article, we’ll explore five effective ways to motivate your team, ensuring they remain focused, engaged, and driven to achieve their goals.

1. Describe the End Goal

The first way to motivate your team is to describe the end goal. Leaders achieve this by giving them a clear and tangible objective to work towards. By describing the end goal, you provide a big objective that motivates individuals and gives them a sense of purpose. This is particularly useful in ambiguous and volatile times when the path forward may not be clear.

One valuable concept to consider is letting the team know the “Commander’s Intent.” This is a clear and concise statement that defines what “done” looks like and keeps people focused. This military term refers to the practice of clearly communicating the desired end state of an operation, allowing individuals to adapt their actions to achieve this goal. This not only motivates individuals but also fosters a sense of autonomy and responsibility.

2. Set Milestones

The second way to motivate your team is to set milestones. Milestones are the smaller objectives that signify progress toward the end goal. Milestones provide checkpoints for teams to use to measure progress, a potent motivator in its own right. And milestones help the team see see how their work contributes to the larger objectives.

Additionally, deciding on the order of tasks can give individuals a sense of autonomy over the overall project, further boosting their motivation. You may not have been able to choose your end goal, but teams can still look at their expected deliverables and create their own series of checkpoints or milestones that help them feel more in control of the project—and autonomy and control help create intrinsic motivation.

3. Celebrate Small Wins

The third way to motivate your team is to celebrate small wins. This involves acknowledging and appreciating the progress made by individuals and the team, no matter how small. Celebrating small wins helps to motivate the team and signify progress, fostering a positive work environment. And obviously, this method is difficult without establishing milestones in the previous method. Achieving those checkpoints is a perfect time to celebrate small wins.

But wins can be even smaller, like having a good day, completing a task, or receiving help from someone else. Celebrations can be done in various ways, in person over food or drinks, through a round of emails praising the win, or simply just acknowledging the achievement in a team meeting. The key is to make sure the team feels appreciated and valued.

4. Learn from Failures

The fourth way to motivate your team is to learn from failures. Failures are inevitable in any team or project. However, the way you handle these failures can greatly impact your team’s motivation. Instead of blaming others, it’s important to learn from these mistakes and use them as opportunities for growth.

Leaders and influential teammates can help extract lessons from failures and encourage transparency. This creates a psychologically safe environment where individuals feel supported and are more willing to take risks. This not only promotes learning and increases performance, but also fosters intrinsic motivation because learning—even learning through failures—helps people tap into a sense of growth and mastery, both of which are powerful triggers for intrinsic motivation.

5. Turn “Why” into “Who”

The final way to motivate your team is to turn the “why” into “who.” This involves focusing on the individuals or groups that benefit from the team’s work, instead of just relying on the organizational mission or vision statement to motivate for you. Leaders who create a sense of this “pro-social purpose” find themselves leading teams who are more motivated, but also more bonded. Pro-social motivation and purpose are key to intrinsic motivation, helping individuals see the impact of their work.

Knowing who is served by the work helps individuals and the team stay motivated. The specific “who” can vary for each team and individual, but the key is to make sure everyone understands the value and impact of their work.

By implementing these five strategies, leaders can create an environment where team members feel intrinsically motivated and can do their best work. Remember, motivation is not a one-time event, but a continuous process that requires ongoing effort and attention—a process that leads everyone to do their best work ever.

Image credit: misterinnovation.com

Originally published on DavidBurkus.com on November 6, 2023

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Building Trust for High Performing Teams

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Building Trust for High Performing Teams

GUEST POST from David Burkus

Trust is the bedrock upon which successful teams are built. High-performing teams are characterized by an elevated level of trust. This trust in high performing teams manifests in four distinct ways: teams trust each other to deliver, they trust that they can share new ideas, they trust that they can disagree, and they trust that they can make mistakes. Each of these aspects of trust contributes to the overall success and productivity of the team.

As a leader, it is your responsibility to set the tone and model trust within your team. This involves creating an environment where team members feel safe to share their ideas, voice their disagreements, and admit their mistakes. By doing so, you can foster a culture of trust that drives your team towards high performance.

In this article, we’ll review each type of trust in high performing teams and offer ways leaders can build each.

Teams Trust Each Other To Deliver

Trust in a team begins with the belief that each member will deliver on their commitments. This trust is built on clarity and understanding of each person’s role within the team. When team members understand how their work contributes to the overall team goals, they are more likely to feel accountable and deliver on their commitments. Lack of trust can manifest when people don’t know how their work fits into the team. This can lead to confusion, miscommunication, and ultimately, a failure to meet team objectives.

Regular team huddles can improve clarity and accountability, thereby fostering trust in the team’s ability to deliver. In huddles, the team meets at regular intervals to review progress, set new priorities, and discuss any potential roadblocks. Doing so as a team not only keeps everyone on the same page, over time it can instill a belief in each person that their teammates can deliver on their promises (assuming, of course, the teammates are actually delivering on their promises).

Teams Trust They Can Share New Ideas

High-performing teams are often characterized by their ability to generate and welcome new ideas. This requires a culture of trust where team members feel safe to share their out-of-the-box thinking. Diversity of experiences and perspectives can lead to innovative ideas that drive the team forward. But only if team members feel safe enough to share the innovative ideas that stem from their diverse perspectives.

Leaders play a crucial role in fostering this culture of trust. By modeling active listening and creating an environment where new ideas are considered and valued, leaders can encourage their team members to share their thoughts and contribute to the team’s innovation. When leaders demonstrate how to respect the new ideas of others, hearing them out fully, and discuss them, they not only teach the team how to do so but they send a message to everyone that “crazy” ideas are welcome here.

Teams Trust That They Can Disagree

Disagreements are a natural part of any team’s dynamics. As teammates from different backgrounds, perspectives or experiences discuss their problems or plan out critical tasks, they’re going to disagree on the best way forward. In low-performing teams, this conflict is often avoided, and ideas suppressed. However, in high-performing teams, disagreements are viewed as opportunities for growth and improvement. Team members trust that they can voice their disagreements and have their ideas challenged in a respectful and constructive manner.

Leaders can foster this trust by setting the tone for disagreements. When teammates speak up to disagree with a leader, it’s an opportunity to model respectful dissent and discussion. When teammates disagree with each other, it’s an opportunity for the leader to “referee” the conflict and establish ground rules for keeping conflict task focused. By welcoming disagreements and ensuring that everyone feels heard, leaders can create a safe space for constructive conflict and continuous improvement.

Teams Trust They Can Make Mistakes

Mistakes are inevitable in any team. Teams will make assumptions about the environment or get hit with unexpected changes. Failure on a team is unavoidable even on the highest-performing teams. In low-performing teams, failures quickly turn into blame sessions, which each member trying to save their own skin. However, in high-performing teams, mistakes are viewed as learning opportunities rather than failures. This requires a culture of trust where team members feel safe to admit their mistakes and learn from them.

In dysfunctional teams, people often hide their failures due to fear of judgment or exploitation. Leaders can counteract this by modeling vulnerability and admitting their own mistakes. This can help to build trust and create a safe environment for team members to learn and grow. When a team witnesses a leader taking responsibility for failure or admitting a shortcoming, they’re more likely to trust that leader in the future—and to trust each other.

Trust is the cornerstone of high-performing teams. It manifests in the team’s ability to deliver, share new ideas, disagree constructively, and admit mistakes. As a leader, it is your responsibility to foster this trust within your team. By setting the tone and modeling trust, you can create an environment where your team can thrive and do its best work ever.

Image credit: Pixabay

Originally published on DavidBurkus.com on October 30, 2023

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Overcoming Team Conflict

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Overcoming Team Conflict

GUEST POST from David Burkus

Conflict on a team is inevitable. On diverse teams, where individuals come from varying backgrounds and possess differing opinions, those opinions will clash often in the form of disagreements and conflicts. Understanding the types of team conflict that can arise in a team setting is crucial for effective management and resolution.

In this article, we will delve into the four types of team conflict: relationship conflict, task conflict, status conflict, and process conflict.

Each type of conflict has its unique characteristics, causes, and potential solutions. By understanding these conflicts, leaders can respond appropriately in the moment, setting the team up to harness the benefits of conflict rather than letting it become a destructive force.

1. Relationship Conflict

The first type of team conflict is relationship conflict. This is a type of conflict that arises from differing personalities, experiences, and identities. This type of conflict can undermine trust and belonging on the team, creating a negative atmosphere. It’s crucial for leaders to address relationship conflicts promptly and effectively to prevent them from escalating.

Resolving relationship conflict requires empathy and understanding. Private discussions between conflicting individuals can help identify triggers and allow for open communication. It’s important to focus on specific behaviors and their impact, rather than making accusations or assuming motives. By addressing the behavior rather than the person, leaders can help individuals understand how their actions affect the team and encourage them to adjust their behavior accordingly.

2. Task Conflict

The second type of team conflict is task conflict. This is a positive type of conflict that arises from differing opinions on how to complete tasks. This type of conflict can be harnessed to encourage discussion and find the best plan of action. It indicates that the team is leveraging diversity for better performance.

When dealing with task conflict, it’s important to avoid personal attacks and assumptions. Instead, leaders should encourage team members to ask intelligent questions about the assumptions behind ideas. By discussing different perspectives openly, the team can increase the chances of finding the best way to achieve tasks. This type of conflict, when managed properly, can lead to innovative solutions and improved team performance.

3. Status Conflict

The third type of team conflict is status conflict. This involves power struggles and hierarchy within the team. Unlike task conflict, status conflict has no positive outcome and can create a toxic work environment. It’s crucial for leaders to address status conflicts promptly and effectively to prevent them from escalating.

Status conflict is about people’s opinions of their position in an invisible hierarchy within the team. To address this type of conflict, leaders can create rituals and experiences that signal equality and discourage status games. It’s also important for leaders to lead by example and send the message that everyone’s opinion is valued equally, regardless of their position in the team.

4. Process Conflict

The final type of team conflict is process conflict. This conflict arises from disagreements about how tasks are delegated and the best process for achieving them. This type of conflict can be resolved by getting to know team members’ strengths and weaknesses and explaining decisions that may go against their preferences.

Process conflict can occur when there are differing opinions on who should do a task or when someone tries to avoid responsibility. By understanding team members’ strengths and weaknesses, leaders can delegate tasks more effectively and prevent process conflicts. It’s also important to explain decisions that may go against team members’ preferences to prevent process conflict from turning into status conflict.

As a leader, understanding the different types of team conflict is crucial for effective conflict management. By responding to each type of conflict in the moment and setting the team up to harness the benefits of conflict, leaders can foster a positive and productive work environment. Remember, conflict isn’t necessarily a bad thing. When managed properly, it can lead to team’s having their best ideas and individuals doing their best work ever.

Image credit: Pixabay

Originally published on DavidBurkus.com on October 23, 2023

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