Author Archives: Shep Hyken

About Shep Hyken

Shep Hyken is a customer service expert, keynote speaker, and New York Times, bestselling business author. For information on The Customer Focus™ customer service training programs, go to www.thecustomerfocus.com. Follow on Twitter: @Hyken

Nordstrom Still Acting Like a Startup

123 Years Later

Nordstrom Still Acting Like a Startup

GUEST POST from Shep Hyken

In 1901, John Nordstrom and Carl Wallin opened the original Wallin and Nordstrom shoe store. Twenty-two years later, a second Nordstrom shoe store opened. Today, according to Nordstrom Company Facts, there are 360 stores in the U.S., including 93 Nordstrom stores, 258 Nordstrom Rack stores, two clearance stores, six Nordstrom local service hubs and online e-commerce websites for Nordstrom and Nordstrom Rack.

In the past 123 years, much has happened and many retailers have come and gone. There have been stock market crashes, wars, economic issues, pandemics and more. Yet Nordstrom has weathered these storms and has continued to own a reputation for incredible customer service and convenience.

Robert Spector is an author and Nordstrom expert, having written five books on Nordstrom, the most recent titled, The Century-Old Startup: The Nordstrom Way of Embracing Change, Challenges, and a Culture of Customer Service. I had the chance to interview him about the book and how Nordstrom has remained a viable brand for more than a century.

Spector’s first answer was short, and as the title of the book implies, the leadership has a startup mentality. Its leadership is quick to make decisions and keep up with changes in the economy and customer expectations. Here are some of the top takeaways from our interview:

  • The Nordstrom Handbook: This is a legendary story. Nordstrom has one rule: Use good judgment. The company hires good people, trusts their ability to manage customer interactions and empowers them to make good customer-focused decisions.
  • Training: Training includes sharing examples of how other employees have solved problems and taken care of their customers. Legendary customer service stories (such as the story about an employee giving a refund for a used set of tires) showcase how Nordstrom treats its customers, which in turn inspires and motivates employees. These stories emphasize how important it is to find ways to exceed customers’ expectations.
  • Supporting Social Causes: Customers prefer brands that support the same social causes they do. More than just giving back to the community, Nordstrom also understands that embracing social responsibility includes respecting diverse values and perspectives and adapting to different cultures for both employees and customers.
  • Technology: You can’t continue to do business like you’ve always done. Nordstrom has shown that it can adapt to the new ways of retail. Spector writes that Nordstrom has embraced technology. Its philosophy is to try it. If it works, great. If not, move on. At the same time, the company recognizes that its reputation is tied to its legendary customer service. They have found ways to embrace e-commerce and adapt to the ever-changing needs of customers and how they buy. Spector says, “Balancing technology with personal connections and understanding the importance of human interactions is key to creating a differentiated and exceptional customer experience.”
  • Embrace Transformation: Retail continues to evolve, and new iterations of Nordstrom prove that the only constant you can count on is change. Yet one thing that doesn’t change is Nordstrom’s theme of focusing on the customer, regardless of the changes it has made, which includes opening Nordstrom Rack, clearance stores and e-commerce.

The overarching theme to all the ideas that Spector shares about Nordstrom is that, from the company’s very beginning, they have recognized the power of the relationship they have with their customers. Delivering a level of service that sometimes isn’t expected results in a reputation that has kept them relevant for more than a century. Spector sums this up by saying, “Ultimately, it’s about how decisions positively impact the customer, not just the company.”

Image Credits: Pexels

This article originally appeared on Forbes.com.

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The Real Winners of Mega Events

From the Super Bowl to Rock Concerts

The Real Winners of Mega Events

GUEST POST from Shep Hyken

Fans who attend major sporting events and concerts may have memories to last a lifetime. The owners of the sports teams and producers of major music events may smile as they look at a sold-out crowd. The athletes and musicians are well-paid for their performances. And we can’t forget the sponsors who pay large sums of money to be affiliated with events, enjoy brand recognition and see a return on their advertising dollars. But there’s one other “happy customer” that many people don’t think about: the city that gets the honor of hosting these events.

The Super Bowl is next month, and for many, it is a festive occasion. For the city that hosts the biggest sporting event of the year, it’s a windfall in economic benefit. This year, that city was Las Vegas. Even before the Super Bowl was hosted in its new stadium, the city profited from major sporting events. People flock to Vegas to party, gamble and enjoy their favorite major sporting events on the gigantic screens in the casinos around the city. Although the NBA championship may be played in a different city, it’s still hard to find a room at a high-end hotel like Bellagio, Wynn or Caesars.

The point is that the host city receives a huge economic impact beyond the game, even if its main street is not lined with casinos. Two years ago, Major League Baseball’s World Series pitted the Houston Astros against the Arizona Diamondbacks. There was an economic windfall for the two cities.

According to a local economy study, Houston First Corp. found that each game played in Houston was worth $12.5 million. In Phoenix, where the D-Backs play, the numbers are similar. Even though fans want their team to win quickly and decisively, there is an economic benefit to the best-of-seven match going the distance. Restaurants, hotels and more benefit, and the taxes charged benefit the cities and states.

The NCAA March Madness “Final Four” basketball tournament is ironically played in April. Last year’s “winning city,” regardless of the teams playing, is Phoenix. The last time Phoenix hosted the tournament was in 2017, and a Seidman Research Institute study at Arizona State University’s W.P. Carey School of Business found an estimated 59,761 visitors stayed an average of 4.16 nights and spent an average of $487.19 per day, with a total economic impact of $324.5 million.

The benefits of sporting and entertainment events for their respective cities can’t be ignored. Be it sports, concerts, festivals, art shows, etc., these events are not just enjoyed by people attending. The trickling benefit of a boom to the area makes the effort to produce and host the events worthwhile.

Last year I met with Steve Schankman, the president of Contemporary Productions, who has produced concerts, special events and music festivals for more than 50 years. His events range from high-school venues where he booked Chuck Berry in the ’60s and ’70s, to the Super Bowl halftime show with U-2, to major music festivals starring Elton John, The Beach Boys and many other music icons, with millions in attendance throughout the years.

A couple of years ago, Schankman, with his partner Joe Litvag, produced Evolution Festival, a two-day summer music festival in St. Louis, with the goal of bringing the local community together to enjoy a talent lineup that featured Brandi Carlile, The Black Keys, Ice Cube, the Sugarhill Gang and more. If the lineup seems eclectic, that was purposeful, as Schankman’s dream was to unite music fans from every part of the area. “Music should bring people together, regardless of color, religion and sex,” says Schankman. More than 25,000 people—7,500 from outside the St. Louis area—enjoyed the festival. But it’s more than just entertainment for music fans, and he can’t wait to do it again with a lineup even more exciting and diverse than the first year’s festival.

In an article recapping the inaugural Evolution Music Festival, Schankman said, “I got 600 people working here. Besides that, we have employment taxes, we have sales taxes. We’ll do seven figures in concession sales. Seven figures in ticket sales. So just the taxes alone for the state and the city are great.”

The Metro St. Louis area, with a population of more than 2.7 million people, profits from a major music event like Evolution Festival just like it would from a major sporting event. Looking beyond the fun-filled weekend, the financial side of the sports and entertainment industry benefits more than just the talent on the field, court, or stage. Even though a concert experience like Evolution Festival doesn’t have the same financial impact as a Super Bowl championship or Final Four tournament, there are still similar benefits.

According to Brian Hall, chief marketing officer at Explore St. Louis, the average travel party to St. Louis consists of three guests staying 2.4 nights and spending $969 on hotel rooms, restaurants, attractions, etc. Then you add on ticket sales for the event, food and beverage, and souvenirs, and the numbers grow. With approximately 7,500 out-of-towners attending the Evolution Festival, the city and state enjoy a windfall of tax revenue to the tune of hundreds of thousands of dollars. In addition, there are future benefits. Hall says, “Visitation to a community is a precursor to economic development, including moving, relocating a company or starting a business in St. Louis.”

The events business, be it sports, a concert/music festival or any other large public affair, always has support from local, national and international sponsors. Large brands like AT&T, American Express and Anheuser-Busch put millions into major sporting events. While Schankman won’t compare the Evolution Festival to the Super Bowl, he said, “Cities like St. Louis offer sponsors the chance to be seen by a geographically targeted audience. The festival created 31 million impressions through the in-person experience, on social media and with our traditional advertising and marketing.”

Several times Schankman emphasized bringing people from all walks of life together. At the end of our interview, he summed it up by saying, “At a time when we’re experiencing racial and religious tension, political divide and terrifying world events, let’s remember what Beatles drummer Ringo Starr is known for preaching, ‘Peace and love!’ That’s what Evolution Festival is all about, and the businesses and brands that support it should want to be a part of something that special!”

Image Credits: Pixabay

This article originally appeared on Forbes.com.

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The Dark Side and the Shep Side of Customer Service

The Dark Side and the Shep Side of Customer Service

GUEST POST from Shep Hyken

Let’s play a game. We can call it ‘Lousy Service Versus Good Service’, or a better title I came up with: ‘The Dark Side Versus the Shep Side’.

‘The Dark Side of Service’ is just bad. The opposite is what I teach in my customer service (CX) keynote speeches and customer service training program. Here are some Dark Side and Shep Side examples:

Dark Side: Making customers wait for long, unreasonable lengths of time.

Shep Side: Customers don’t wait. But that’s not always possible, so if they do have to wait, they are told how long, and the company honors its commitment.

Dark Side: Employees are rude. In my annual customer service research (sponsored by RingCentral), the top reason customers leave one company to go to another is rude employees!

Shep Side: Employees are the exact opposite of rude. Our research found the top reasons customers come back to a company are employees who are helpful, knowledgeable and friendly.

Dark Side: The experience is marred by friction and unfriendly customer policies. It seems like it’s never easy to reach a person or get help, and even if you’re trying to buy something, sometimes the company makes it hard. It’s almost as if they have a sales-prevention department.

Shep Side: Customers love companies that are easy to do business with. It’s more than convenience – although customers love convenience. Being easy in business means processes and policies that are customer-friendly. It’s easy to reach a customer support agent. Employees respond quickly to customers’ messages. Maybe it’s a hassle-free return or exchange policy. The point is, the experience is just easy!

Dark Side: Inconsistent experiences … one day, the service and experience are great. The next time, they aren’t. The customer wonders, “What will the next experience be like?”

Shep Side: When customers have a consistent and predictable experience, they trust you. They know what they are going to get. They “own the experience,” often to the point where a customer won’t take the risk of doing business elsewhere for fear of being let down. This is what you want customers to experience.

The Dark Side and the Shep Side of Customer ServiceI could go on and on with examples like these, but instead, how about you come up with your list? Use these examples as conversation starters to find your version of the Shep Side of service. Start by asking where you fall short or receive complaints. Dig deep to find the root cause of these problems. Then, determine what the opposite of these problems would be. More importantly, what drives the opposite experience? And when you find it, do what’s necessary to make it consistent and predictable. That’s what customers want: a consistent and predictable experience they can count on.

Image Credits: Unsplash

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Creating A Connected Human Experience

Empathy Meets Technology

Creating A Connected Human Experience

GUEST POST from Shep Hyken

Because of AI, so much has changed in the way companies do business. The technology hit a tipping point when ChatGPT and other generative AI solutions moved from behind the scenes to public awareness in November 2022. Even if the public didn’t know exactly what ChatGPT-type products were, they had an idea. This created both excitement and fear. For companies and brands, it created opportunities to employ more powerful technology at a lower price. It also created confusion about which technology to choose, how to implement it quickly and whether to implement something as new as this at all.

One company that quickly adapted and transformed itself is C1, a technology solutions provider that serves nearly half of the Fortune 500 (and many others) and partners with more than 140 technology vendors that they help match to their clients’ needs. I had a chance to sit down with Jeffrey Russell, formerly a “transformation leader” and president of Accenture Canada, and now the CEO of C1, who shared how he is leading his company to grow through acquisition and meeting the company’s and its customers’ ever-changing goals.

In our interview on Amazing Business Radio, Russell shared, “In a financial restructuring, you really need to have your story right from the outset.” His formula is simple.

  1. Know what you’re really good at—your company’s superpowers.
  2. Know how you want the organization to change and how you plan to get there. Clarity is essential to getting an ownership group and other stakeholders to support your plan.
  3. Everyone on the team must tell the same story and communicate it clearly. You can’t afford miscommunication. You want to communicate the company’s vision and its long-term value and demonstrate confidence in the company’s future success.
  4. Finally, you must have patience. Over-communicate throughout the process to keep everyone aligned as you move forward.

Russell states, “In the end, leading a change like this is about taking control of your destiny so you can come out on the other end as a financially stronger organization in a better market position to innovate, deliver value to customers and sustain growth.”

While leading C1’s growth and transformation in the era of the AI technology boom, Russell never took his eye off what was most important to a company: the human experience. In addition to taking us through that overview, he also shared how to create a powerful connected human experience for both customers and employees, which is the focus of what follows. Below are his ideas (in bold) followed by my commentary:

  1. Two words that aren’t typically found in the same sentence are technology and empathy. Russell says, “Technology is stark. It’s cold, and often a barrier between the company and its customers.” The easiest way to explain this is that companies must find a balance between technology and the human-to-human (H2H) experience. While technology expands capabilities, you can’t afford to do it at the cost of the relationship. The concept of empathy means understanding what matters to customers. People must be the No. 1 consideration in a plan to acquire and implement new technology.
  2. Ensure technology serves human needs. As you seek a balance between tech and H2H, consider how the technology helps people. Does it make life easier for both customers and employees? And, to emphasize Russell’s concern about the overuse of tech, will it enable better connections?
  3. Use human experience to add new levels of business value. Without technology, what would the experience look like? Then, after implementing the technology, be sure it supports rather than disrupts the experience.
  4. Walk in the shoes of your customer! As “cool” as technology can be, pretend you’re the customer who isn’t quite as savvy with technology as you are. What’s the experience like? It must be easy, intuitive and almost human-like.

As we came to the end of the interview, Russell shared three A’s people should consider when referring to AI:

  1. Authentic Intelligence: Even if it is artificial, does the solution promote an authentic experience? Or will the technology come across to the customer as cold or stark?
  2. Augmented Intelligence: Think of augmented reality and how it enhances the virtual experience. AI augments intelligence. It may or may not work by itself, but when combined with the H2H experience, it supports and makes it easier for employees to help customers with their questions and problems.
  3. Actionable Intelligence: When you activate artificial intelligence, the implementation process should begin with what happens to the customer experience when it is applied. Just having something new or cool isn’t the reason to implement it. This concept takes us back to how the best companies seem to master the balancing act between technology and the H2H experience.

Rapid advances in AI technology bring both opportunities and challenges for businesses. As companies and brands explore, experiment and make their choices for what works best, Russell emphasizes never losing focus on creating a meaningful and connected experience. By balancing technology with empathy and understanding, businesses can not only survive but thrive in this new era.

Image Credits: Pixabay

This article originally appeared on Forbes.com

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Be Ridiculously Easy to Do Business With

Be Ridiculously Easy To Do Business With

GUEST POST from Shep Hyken

You can’t argue with the evidence. Being easy to do business with attracts new customers, keeps existing customers and gives you a competitive advantage. Consider what we learned in our customer service and Customer Experience research (sponsored by RingCentral). Each year, convenience ranks as the most important customer service experience. These findings from the study back this up:

  • 94% of customers feel convenience is important
  • 70% are willing to pay more if the experience is more convenient
  • 87% will likely recommend a brand or company if it provides a convenient service experience

David Avrin’s latest book, Ridiculously Easy to Do Business With, is filled with tip after tip on how to avoid friction that loses customers. The book’s subject is one I’ve been studying and endorsing for years. In 2018, I wrote The Convenience Revolution, which featured the five convenience principles: eliminating friction, providing self-service solutions, using technology, delivery and access (location, hours of operation, etc.). Avrin’s addition to the very few but important books on the topic goes in-depth with very specific ways any business can be easier to work with. With that in mind, here are seven of the many ideas and tactics he shares in the book. Make it ridiculously easy …

1. To cancel, return or change your mind. An easy return or exchange policy reduces the customer’s risk and increases trust in the brand. Easy and hassle-free returns are one of the top reasons customers come back.

2. To provide feedback. When your customers provide you with feedback, both good and bad, it’s a gift. They’ve taken the time to share their thoughts, so don’t make it hard for them to do so.

3. To be easy to reach. If a customer has a question, and you make it hard for them to find your contact information, what do you think happens next? They continue their search with a different company. We suggest to our clients that contact information (phone, email, etc.) is available, at least in the footer, on every page of their website. Really, it should be easy to find on anything that has your company or brand’s name on it.

4. To navigate the website. One of the reasons people love shopping with Amazon is how easy it is to do business with, and it starts with a 100% self-service solution. They make it easy to compare products, pricing and more. Most importantly, it is an intuitive experience. You know where to go. It’s easy to get to the shopping cart, and to check out. While not every company can be like Amazon, they can take lessons from how its website is designed. If nothing else, remember that a website is designed by people to be used by people.

5. To pay you. Avrin shared a great example of a vending machine that required him to use a QR code to pay for his snack. Traditional machines have the option of cash or credit card, but making a QR code the only way to pay requires extra steps. It can be an option, but taking away what’s most convenient could hurt sales.

6. To track the status of your order. Let your customers know when their order is shipped and when they can expect to receive it. And, so there’s no hassle in checking on the order, include tracking information. Once an order leaves the warehouse, one of the major carriers typically takes over, such as FedEx, UPS or the USPS. It’s much easier for your customer to click a button and enter a tracking number than to search for your phone number, call you, wait on hold and eventually ask an agent, “When will I receive my package?”

7. To resolve issues. When a customer has a problem, do you offer self-service solutions? Do they need to call? It doesn’t matter what channel the customer uses to get their problem resolved, they just want it to be easy and fast. I refer to a metric I call “Time to Happiness.” The shorter the time, with little (or no) friction, the better.

Why do we make the effort to be easy to do business with? The answer is summed up in Chapter 25. When you create an easy and frictionless experience, you make it ridiculously easy to choose you over your competition!

Image Credits: Pixabay

This article originally appeared on Forbes.com

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Eliminating Customer Anxiety

Eliminating Customer Anxiety

GUEST POST from Shep Hyken

If you have been to a Disney theme park, you know about standing in long lines. There are also signs that tell you how long your wait will be. Guests like this.

When you use Uber or Lyft for transportation, they not only tell you how long before your driver arrives, they also show you a map where you can track how close (or far) the driver is from where you are waiting.

When you order anything from Amazon, you receive at least three emails. The moment you place an order, you receive an email confirmation. Another email shows up in your inbox to let you know your order has shipped. And then, another email is sent once the order arrives, sometimes with a picture of the box sitting on your porch. This is one of the reasons customers love Amazon.

Let’s stick with Amazon for a bit longer. It’s not really the multiple emails that customers love. It’s the information. And why is this information important? There are two (at least) byproducts from these emails that can’t be ignored.

  • The first is confidence. Without confidence, why would a customer want to do business with a company again? Confidence also comes from a predictable experience.
  • The second is eliminating – or at least reducing – anxiety. This takes confidence to a higher level. The sharing of information gives customers a sense of control.

In all three examples – Disney, Uber and Amazon – there is communication. Even if it’s over-communication, customers are drawn to companies that provide information that reduces their anxiety, whether they know it or not. And once a customer experiences the pleasure of an anxiety-free experience, again, whether they know it or not, they may question why they would consider doing business with a competitor.

Shep Hyken Customer Anxiety Cartoon

Not all customers will realize this right away, unless you tell them. Consider making it part of your value proposition. Nordstrom did this with their extremely liberal and hassle-free return policy. Lifetime warranties on products give customers confidence and reduce anxiety because they know will be taken care of if there is a problem.

For my entire career I’ve preached that good customer service and customer experience sets you apart from the competition. Customer Experience (CX) is table stakes. Customers want to do business with nice, knowledgeable people. Take that to the next level by being easy and convenient to work with, in essence, eliminating friction. And now I want you to consider the next step. Find ways to reduce and eliminate anxiety. When you put all three of these together – great service, convenience and low or no anxiety – you have a CX triple threat!

Image Credits: Pexels

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We Are in an Employee Experience Recession

We Are in an Employee Experience Recession

GUEST POST from Shep Hyken

The title of this article is very similar to the title of the first chapter of John DiJulius and David Murray’s latest book, The Employee Experience Revolution. As the world emerged from the Covid-19 pandemic, many employees realized what made them happy—and unhappy. The result was that many companies experienced The Great Resignation, as employees left their current employers hoping for something better.

Some companies have struggled to replace employees. Many claim there is a shortage of workers. I’ll argue that a shortage of workers isn’t the problem. There is a shortage of workers for that specific company. Why? They haven’t created the employee experience that makes employees want to stay. For example, one of my favorite restaurants has the same employees today as it did pre-pandemic. But the restaurant across the street has struggled to get good people to stay. The reason is simple—and it’s not the food. It’s the management/ownership.

Just as you want your customers to come back, you want your employees to come back. That’s why the employee experience must be in alignment with the customer experience. For years, I’ve preached the Employee Golden Rule, which is to do unto your employees as you want done unto your customers. You can’t treat employees harshly and expect them to go out and be nice to customers. Incongruent behavior can eventually result in a company’s version of The Great Resignation.

I had a chance to interview John DiJulius for an episode of Amazing Business Radio to talk about his new book. I’m so in alignment with his ideas that I thought it was an interview with myself. Below are five of his concepts (in bold), followed by my commentary.

  1. There is not a labor shortage. There is a turnover crisis. As mentioned above in the restaurant example, two restaurants on opposite sides of the street have completely different labor experiences. One has kept its core group of employees. The other can’t keep employees. It’s not a labor shortage. As DiJulius points out, “I don’t think there are fewer human beings walking planet Earth than there were five years ago.” It’s all a turnover problem.
  2. Because some companies struggle to keep people, they hire almost anyone. When many employees leave, some companies are too quick to hire. Desperation can cause companies to hire too quickly, which means they may get the wrong people. What’s worse, according to DiJulius, is that “Companies look the other way on poor performers and people with bad attitudes because they need to replace so many employees.”
  3. Your employees are the average of the five people they work closest to. Motivational speaker Jim Rohn is often credited with saying, “You’re the average of the five people you spend the most time with.” DiJulius says this is the same in a company, but there’s a difference. In your personal life, you choose your friends. At work, you don’t get a choice. If you put a superstar in the midst of a group of underachievers, you shouldn’t be surprised if your expectations aren’t met.
  4. The employee experience starts with the recruitment experience. DiJulius believes that everything should be an experience. That includes your recruiting, hiring and on-boarding process. Today we are in an “employees’ market.” Candidates can demand more money and benefits. But what if you created an experience that transcended a paycheck? Yes, we need to pay a fair wage, but if the experience of working at a company is strong enough, employees will factor that into their decision to come and work for you. I summarize this concept by asking, “Do you want an employee working for a paycheck or working for the company?”
  5. Build a moat around your rock stars. Just as you work to attract and keep your customers, you should focus similar efforts on hiring the right employees and keeping them. So what are you doing to ensure that after 90 days, your employees think, “This is where I belong”? What experience are you creating that would have them turn down offers from others? DiJulius says, “This is the moat you build around your employees.”

How do we beat the Employee Experience Recession? Cultivate an engaging experience — an appealing and supportive work environment that extends beyond competitive salaries. Foster a culture in which employees feel valued and are an integral part of the organization. Just like you create an experience that gets customers to return, you must prioritize building a workplace where employees are inspired to sign on, come back, and not leave.

This article originally appeared on Forbes.com

Image Credits: Pixabay

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Don’t Throw Teammates Under the Bus

Don't Throw Teammates Under the Bus

GUEST POST from Shep Hyken

I couldn’t hold back. I told an employee to stop complaining about her fellow employees in front of us, her customers. Here’s the story.

My wife and I were at a restaurant. The server seemed pleasant and professional, but as our food was delivered, we saw a different side of her. There was a mistake in the order. The side dishes we received were not the ones we chose. I didn’t think it would be a big deal. She could either take our meals back to the kitchen or let us keep our meals and bring out the side dishes we ordered. But to the server, it was a big deal.

She started to complain about how this happens “all the time.” She said, “The people in the kitchen don’t read the orders properly. They don’t know what they are doing back there.” She said a few other words that insulted her coworkers, but I stopped her and said as nicely as I could, “I’m sorry you’re frustrated with the team in the kitchen, but you really shouldn’t complain about them to us.”

Customer service is a team sport. There are others who support you and those whom you support. Sometimes, things go wrong, and they need to be fixed. Often, the person the customer is talking to isn’t at fault, but that doesn’t mean they can’t own some responsibility and represent the company and its employees in the best light.

Blame Game Cartoon from Shep Hyken

I thought about how a company can avoid an employee “throwing other employees under the bus” and came up with a number of ideas to mitigate or eliminate this from happening. Here are three of them to get you thinking:

  1. Emphasize the Team: Encourage employees to use the word “we” instead of “they.” The right vocabulary can support the idea of a team effort in taking care of customers.
  2. Teach Accountability: It may not be an employee’s fault, but it is now their opportunity to fix the problem. Think about the last time you called a company’s customer support number with a complaint and it was handled perfectly. It wasn’t the customer support agent’s fault, but they owned the problem and solved it.
  3. Recognize Employees Who Support the Company and Employees When Mistakes Are Made: Praise employees who handle mistakes properly and uphold the dignity of their coworkers in front of customers. You can use the example for both recognition and a teaching opportunity for others.

When mistakes occur in the workplace, especially in customer-facing roles, the manner in which employees manage these situations can impact a customer’s perception of the business. Everyone must remember their Awesome Responsibility, which is that at any given time, one employee interacting with a customer represents all other employees.

Image Credits: Pexels, Shep Hyken

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The State of Customer Experience and the Contact Center

The State of Customer Experience and the Contact Center

GUEST POST from Shep Hyken

Oh, what a difference a year makes. A few months ago I traveled to Las Vegas to attend the Customer Contact Week (CCW), the largest conference and trade show in the contact center industry. For the past several years, the big discussion has centered on artificial intelligence (AI), and that continues, but Customer Experience (CX) is also moving into the spotlight. AI and natural language models can give customers an almost human-like experience when they have a question or complaint. However, no surprise, some companies do it better than others.

First, all the hype around AI is not new. AI has been in our lives for decades, just at a much simpler level. How do you think Outlook and other email companies recognize that an email is spam and belongs in the junk/spam folder? Of course, it’s not 100% perfect, and neither are today’s best AI programs.

Many of us use Siri and Alexa. That’s AI. And as simple as that is, it’s obviously more sophisticated when you apply it to customer support and CX.

Let’s go back 10 years ago when I attended the IBM Watson conference in Las Vegas. The big hype then was around AI. There were some incredible cases of AI changing customer service, sales and marketing, not to mention automated processes. One of the demonstrations during the general session showcased AI’s stunning capability. Here’s what I saw:

A customer called the contact center. While the customer service agent listened to the customer, the computer (fueled by AI) listened to the conversation and fed the agent answers without the agent typing the questions. In addition, the computer informed the agent how long the customer had been doing business with the company, how often they made purchases, what products they had bought and more. The computer also compared this customer to others who had the same questions and suggested the agent answer those questions. Even though the customer didn’t yet know to ask them, at some point in the future, they would surely be calling back to do so.

That demonstration was a preview of what we have today. One big difference is that implementing that type of solution back then could have cost hundreds of thousands of dollars, if not more than a million. Today, that technology is affordable to almost any company, costing a fraction of what it cost back then (as in just a few thousand dollars).

Voice Technology Gets Better

Less than two years ago, ChatGPT was introduced to the world. Similar technologies have been developed. The capability continues to improve at an incredibly rapid pace. The response from an AI-fueled chatbot is lightning fast. Now, the technology is moving to voice. Rather than type a question for the chatbot, you talk, and it responds in a human-like voice. While voice technology has existed for years, it’s never been this good. Google introduced voice technology that seemed almost human-like. The operative word here is almost. As good as it was, people could still sense they weren’t talking to a human. Today, the best systems are human-like, not almost human-like. Think Alexa and Siri on steroids.

Foreign Accents Are Disappearing

We’ve all experienced calling customer support, and an offshore customer service agent with a heavy accent answers the call. Sometimes, it’s nearly impossible to understand the agent. New technologies are neutralizing accents. A year ago, the software sounded a little “digital.” Today, it sounds almost perfect.

Why Customers Struggle with AI and Other Self-Service Solutions

As far as these technologies have come, customers still struggle to accept them. Our customer service research (sponsored by RingCentral) found that 63% of customers are frustrated by self-service options, such as ChatGPT and similar technologies. Furthermore, 56% of customers admit to being scared of these technologies. Even though 32% of the customers surveyed said they had successfully resolved a customer service issue using AI or ChatGPT-type technologies, it’s not their top preference as 70% still choose the phone as their first level of support. Inconsistency is part of the problem. Some companies still use old technology. The result is that the customer experience varies from company to company. In other words, customers don’t know whether the next time they experience an AI solution if it will be good or not. Inconsistency destroys trust and confidence.

Companies Are Investing in Creating a Better CX

I’ve never been more excited about customer service, CX and the contact center. The main reason is that almost everything about this conference was focused on creating a better experience for the customer. The above examples are just the tip of the iceberg. Companies and brands know what customers want and expect. They know the only way to keep customers is to give them a product that works with an experience they can count on. Price is no longer a barrier as the cost of some of these technologies has dropped to a level that even small companies can afford.

Customer Service Goes Beyond Technology: We Still Need People!

This article focused on the digital experience rather than the traditional human experience. But to nail it for customers, a company can’t invest in just tech. It must also invest in its employees. Even the best technology doesn’t always get the customer what they need, which means the customer will be transferred to a live agent. That agent must be properly trained to deliver the experience that gets customers to say, “I’ll be back.”

Image Credits: Pexels, Shep Hyken

This article originally appeared on Forbes.com

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Training Customers for Self Service

Training Customers for Self Service

GUEST POST from Shep Hyken

More and more, customers are open to using self-service solutions. Our customer experience research shows that while customers might prefer the human touch, some expect digital, self-service solutions. In certain cases, they even demand it. And it’s not just in customer service.

Consider Amazon, the perfect example of a self-service retailer. From researching to purchasing a product, and even in most customer service situations, everything is a self-service experience. Each step of the process is logical and intuitive. For customer service issues, the customer is prompted through a process. Along the way, if the customer still wants a live agent to help, they are able to share their phone number and an agent calls back within a minute. The point is, it’s as easy as can be. The learning curve is minimal and comes from just doing it.

I know what you’re thinking. You’re not Amazon, so getting a customer to use your self-service solutions requires a different technique. Keep in mind that there’s a right way and a wrong way. My friend Lance Gruener, EVP of Customer Experience at MasterCard, knows a thing or two about what great service looks like. In addition to his leadership at one of the largest companies on the planet, he’s president of the advisory board of the contact center industry’s largest association. In a recent board meeting, he shared an excellent example of the right way – and wrong way – to get customers to use self-service.

Not long ago, Lance walked into a store. Other than the employees, he was the only person in the store. He approached an employee to ask for help, but rather than helping, the employee pointed to a kiosk and said, “If you go over there, you can do it yourself.”

Lance, who, like me, is acutely aware of good – and unfortunately bad – customer experiences, resented the unwillingness of the employee to help. So, how should the employee have handled this situation?

Ultimately, the company wants customers to use its self-service solutions. But encouraging customers to do so takes a little tact. For Lance, the employee could have done it for him, then taken him to the kiosk and showed him how to do it the next time.

I love this approach. First, take care of the customer and then train them for next time. Or, train the customer while you help them. In effect, you’re saying, “Let’s do this together.” Either way, it combines high touch with technology.

In today’s digital world, a balance between technology, including self-service solutions, and the high-touch experience with a live agent is essential. Empowering customers to confidently use your self-service options can increase customer satisfaction ratings while streamlining operations. To do that, it will take time to train customers to use your technology. Success hinges on good technology integrated with personal support to ensure customers feel valued and capable.

Image Credits: Pixabay, Shep Hyken

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